Office Administrator/Event Coordinator
Freelance
Total years of experience :13 years, 8 Months
o Manage the pre-event plan
o Budget planning
o Suppliers and branding team coordination
o Talent acquisition /Models and Promoters
o Troubleshoot on the event day
o Involve in office staffing from recruitment to orientation
o Ensuring all safety procedures and office regulations are followed.
o Coordination with PRO from visa application to visa cancellation and licenses/permit renewals.
o Maintain/Update HR and Admin files
o Prepare/disseminating internal memos.
Event Coordinator responsibilities
o Coordinate, Follow up and negotiate with vendors
o Handling petty cash/reimbursement
o Taking control of documents required and all collaterals.
o Be a part of the project from inception to acquisition.
o Internal coordination- To ensure constant and transparent communication among the group.
o External coordination-Follow up and negotiate with vendors
o Client relation-accurate and constant communication with the client.
o Responsible for visa application, renewal and cancellation
o Coordinating with media for the monthly press clips
o Maintain schedules and appointments, travels and meetings.
o Responsible for monthly promotion and give-away.
o Weekly inventory and replacement/purchasing of stock
o HR function/Contract analyst
o Handling staff and Client complaints & suggestion
o Procurement function
o In-charge of the costing, import/export coordinator
o Representing the company for International conferences & exhibitions.
o Decision maker in the absence of Managing Director
o Handling calls and inquiries
o Filing of the document, generate and follow up quotations
o Handling both International and local suppliers.
o Plan coordinate and schedule meetings for MD
o Monitor customer satisfaction and quality service.
Graduated Bachelor of Arts major in Political Science
