Chief Executive Officer Office Manager
Al Mufid Pharmaceuticals & Foodstuff Co.
Total years of experience :6 years, 11 Months
• Organize meetings and manage databases.
• Book transportation and accommodation.
• Organize company events and conferences.
• Handle correspondence, complaints and queries.
• Prepare letters, presentations and reports.
• Supervise and monitor the work of administrative staff.
• Process invoices and manage office budgets.
• Implement and maintain procedures/office administrative systems.
• Attend meetings with senior management.
• Assist with the organizations HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.
• Attend external meetings on behalf of the organization.
• Handle and translate contracts and documents.
• Welcome clients
• Maintain and organize numerous office files.
• Schedule, coordinate, confirm meetings for the CEO and the COO and the head of all of the departments.
• Attend meetings.
• Manage administrative procedures.
• Answer phone calls.
• Handle internal & external correspondences.
• Manage customer accounts.
• Assist the marketing team.
• Assist the head of HR department with:
• Preparing most of the paper works (sick leave, product receiving, emergency contact, employee files and the covers, P.O) forms.
• Preparing job descriptions and posting jobs on recruitment websites such as LinkedIn.
• Handling the candidates selection process before the interviews.
• Scheduling interviews for the suitable candidates with head of HR department and the CEO.
• Handle the companies and the clients financial paperwork.
• Handle the companys bills, note the expenses in an excel sheet and save the bills in a folder.
• Prepare daily reports of my daily duties and tasks for a monthly report.
• Observe and supervise the office supplies and provide them in case of shortage.
• Modeling during photo-shootings
Teaching Assistant for Reception Class
Responsible for students’ filings and attendance
Assist the Admin Team during Parent Consultations in:
Translating between teachers/Parents.
Guiding and Assisting parents.
Replying to emails and answering phone calls.
Acting as a teacher while the main teacher is absent.
• Confirm appointments.
• Answer phone calls.
• Handle internal & external correspondences.
• Guide the patients within the clinic.
• Handle insurance transactions.
• Handle the financial transactions with the customers and the insurance companies.
• Support the Marketing Team during events.
• Support the call center department.
• Handle the companies and the clients financial paperwork.
• Welcome special customers (VIP) and take responsibility of their best care in the absence of the CEO
Front desk receptionist for welcoming patients, answering phone-calls, sorting patient files, confirming and booking appointments. Also, worked at the call center answering phone-calls and helping customers with any inquiry and booked appointments. In addition, assisted the marketing team with outdoor marketing and telemarketing to attract customers.
• Assist the class teacher in taking care of the students.
• Assist the class teacher in taking care of the students.
• Covering for the class teacher while absence/break.
• Handling the students filing and attendance
• Organizing the lesson requirements and students folders and all the class resources.
• Assist the admin team in Reception.
• Answer phone calls and reply to emails.
• Guide the parents through the school campus, halls & corridors.
• Translate the communication between parents and Teaching Staff (English/Arabic).