Senior Facilities Coordinator
ARM Embedded Technologies Pvt. Ltd
Total years of experience :13 years, 9 Months
Purchasing & Stock Maintenance
Office Stationery
Pantry & Housekeeping
Keeping track of consumption & sharing analysis of same with reporting manager on quarterly basis
Files & Registers Maintenance
Registers - Inward, Outward, Stock, Housekeeping, Courier, Bill, Cheque, Cartridge, Stationery, Key.
Files - Inward, Outward, Gate Pass, Approval, Agreement, Quotation, Parking, Xerox, Admin Files etc.
Vendor Management
Travel organizer (Ticketing, Cab & Hotel Bookings)
Dealing with vendors
Verifying & Bill processing
Cheque distribution
Preparing attendance of Housekeeping, Pantry & sharing with Vendor for salary disbursement
Organizing office parties/meetings
Compliance Management
Maintaining all compliance related registers
Maintaining all audit related documents & doing scrutiny
Filling loop holes of audit
Other Activities
Assisting HR in HR audit & employee engagement activities
Day-to-Day operations in office
Monthly tracking of Admin. Expenses
AMC's, Rental Agreements
Pantry management
Planning & Executing Birthday Bash, Occasion & Events
Stock Audit on monthly basis
Sharing pantry, housekeeping & stationery consumption report on quarterly basis
Travel Management
Flight & hotel bookings
Visa documentation & processing
Cab management
Foreign currency & matrix sim card issuance & maintenance
Policy/Process Making
Launched leave & attendance policy
Revised sexual harassment policy
Designed Induction process
Searched & finalized insurance vendor for employee insurance
Onboarding
Completing on-boarding formalities
Taking Induction
Payroll
Sharing attendance & reimbursement data with vendor for salary process
Restructured salary
Coordinating with all stake holders for pre-joining formalities to facilitate smooth joining
First day formalities of new joiners i.e. validation of joining documents, new joiner introduction with team & leaders, employee creation on HRMS, welcome mail, insurance registration, bank account opening etc.
Buddy assignation & Introduction
Processing Background Verification
Organizing and moderating Induction Program
Time & Attendance
Auditing Leave & Attendance records on monthly basis to ensure proper record keeping & sharing the gaps between team managers
Alerts to managers on leave/attendance regularization request, ensuring requests within scope of policy
Preparing Late, Absent, Leaves record and reports & presenting the same to the Management on monthly basis
Enrolment of employees in biometric machine for attendance record
Leave truncation on half yearly basis to employees leave account
Payroll, Compensation & Benefits
Monthly salary processing through vendor
Payroll inputs and reimbursements (Flexi Benefit Plan, Medical etc) inputs to vendor
Processing other reimbursement of employees related to joining like joining bonus, performance related bonus, relocation expenses, notice period buy out and other allowances like monthly night shift allowance, leave / comp off encashment.
Sharing exit inputs with Payroll vendor for preparing Full & Final Sheet
Other benefits administration like Employees Benefits as Insurance (GMI & GPA) end to end process of medical insurance reimbursements of employees, Annual Executive Health Check Up and Health Talk Sessions. Renewal of the company's Group Health Insurance Policy.
Performance & Talent Management
30 Days Sense check with Employee & Reporting Manager, highlighting unconventionalities to HR Head/RM (if any)
Initiating 90 Days & 180 Days assessment
Responsible for confirmation or PIP process
Designing PMS Process Flow, Communication Release and detailed employee data on half yearly basis
Designing the initiatives and related process flow for rewards & recognition programme
CPL & Salary alignment exercise through Hewitt
Planned, Initiated & Implemented ‘Employee Connect' program
Planning & Executing Initiatives for Employee Engagement activities like Birthday Bash, Festival celebration, TGIF, Team Outing etc.
Database Management, Separation, Budgeting & Vendor Management
Maintaining complete HRMIS - India & US based employees
Management of End to End Employee Life Cycle
Smooth transit of employees during their exits in coordination with other stakeholders (like IT, Finance and Admin)
Preparing the annual HR budget in accordance with all the HR activities like R&R, engagement, training etc & ensuring expenses within budget
Coordinating with the Vendors for smooth functioning like Bajaj Alliazne for Health Insurance, Webtel & Tide Ribbons
Planning Initiatives for Employee Engagement activities like Birthday Bash, Festival celebrations, MMM, TGIF, Team Outing etc.
Responsible for complete separation process from day of resignation to till full & final settlement
Sharing Attrition Analysis report & improvement plan to management on quarterly basis
Achievements @ Wincere Solutions
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