OFFICE ADMINISTRATOR
SAYMA GENERAL TRADING CO. LLC
Total years of experience :5 years, 0 Months
Greet guests and provide them with
superb customer service.
• Ensure the front desk is neat,
presentable, and equipped with all
the necessary supplies such as pens, forms, and paper.
• Redirect phone calls to the appropriate department and take
down messages.
• Accept all letters and packages and distribute them to their
appropriate departments.
• Monitor, organize and forward emails.
• Review and maintain the accuracy of the records, editing where
necessary to ensure they are up to date.
• Manage agendas/travel arrangements/appointments etc. for the
upper management.
• Performing bookkeeping tasks such as invoicing, monitoring
accounts receivable, and budget tracking.
• Performing HR task such as update/ tracking employee
attendance (leaves and sick leaves) Issuing forms if necessary
(Salary cert, Leave forms etc.)
• Maintaining general office files, including job files, vendor files,
and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.
Answer and address incoming phone calls in a timely and polite
manner.
• Deal with queries and provide correct information.
• Prepare outgoing mail for pick-up or courier.
• Managing drivers and office boys.
• Doing follow ups for Managing partner
• Performing some of the sales assistant’s task such
as taking accurate and comprehensive notes at
meetings/taking update for daily reports.
• Performing some of the executive assistant’s task such
as taking accurate and comprehensive notes at
meetings/taking update for daily reports.
• Ordering office pantry supplies and doing inventory.
• Coordinating and managing conference rooms schedule.
• Overseeing the maintenance of office facilities, and equipment.