Admin Assistant/Accounts Officer
Al Shabeeb Surveying WLL
Total years of experience :19 years, 7 Months
Admin/HR Functions:
• Provide administrative support to Executive Management
• Prepare correspondence, memos, spreadsheets and/or presentation as required.
• Deal with general office administration and HR matters.
• Handle personnel matters
o Timekeeping and overtime
o Leave and travel arrangements
o Payroll, compensation, settlements (end of service)
o Personnel files
o Recruitment
• Handle the payments for utilities \[Kahramaa, Ooredoo & Vodafone\]
• Monitoring the rentals and maintenance for office building, labor camp accommodation and vehicles
• Maintaining and monitoring of expiration of employees QID, Health card, PRC & MME Licenses, Passport, and government permits. And coordinate to PRO for the renewal
• Arranging the booking of employee’s air ticket and quarantine package
• Conducting orientation for the newly hired employees
• Handles the purchasing of staff consumables \[bed frame, beddings, etc.\] for the newly hired employee
• Perform other relevant duties as and when assigned by Management
Accounts Officer Functions:
• Prepare accounting records, financial statements, and other financial reports for yearly financial audit
• Maintain the general ledger and petty cash flow
• Maintain chart of accounts and assign entries to proper accounts.
• Maintain and prepare periodic reports that compare budgeted costs to actual costs.
• Handle account queries; make bank deposits; pay bills
• Reconcile bank accounts and keep managers informed about the state of corporate account
• Assess and report on cash-flow and assist in developing financial forecasts
• Raise requests on small purchases (office supplies and consumables) and arrange procurement
• Ensure insurances (indemnity, vehicles, and workmen) are up to date and renew as appropriate
• Maintain corporate account accurately up to and including trial balance level
• Cheque payments issuance and monitoring
• Handles the WPS Online Payroll
• Handles Postings Entries at Tally System
• Reconciliation of Supplier account
• Conducting Stock Inventory of Survey Instruments
• Perform other relevant duties as and when assigned by Management
SIMEX Group is one of the oldest and most humble business groups in the state of Qatar. It sustains the tradition of excellence and integrity that has run constantly through generations, adhering to the philosophies and principles that brought the company into its existence for more than 55 years. Today, SIMEX Group has positioned itself as one of the leading group that caters in Real Estate, Fleets, Car Services, Facility Management Services, Mattresses Manufacturing, Interior Designing, Readymade Garments, Linens and Water Factory.
Industry: Real Estate/Leasing/Hospitality/Car Rentals/Car Services/Facility Mgt. Services/Readymade Garments/Mattress Manufacturing/Beds Merchandise/Furniture Manufacturing/Drinking Water Factory Manufacturer/F&B
Job Description:
• Handles customers payment received from operation and forward to custodian for deposit daily
• Handles the recording of receipts to the system daily
• Handles the recording of Sales invoices daily & monthly to the system, based from operation
• Prepares Monthly Sales Report
• Prepares Monthly Customers Aged Receivables Report
• Prepares Monthly Sales Income Per Vehicle Report
• Prepares Monthly Direct Expenses Per Vehicle Report
• Handles the recording of Purchases invoices daily and monthly to the system
• Prepares Monthly Salary Register Report
• Prepares Monthly Bank Reconciliation of Credit Card Payment Transactions for Doha Bank POS account
• Prepares Stock Inventory Report for Paint Materials
• Reconcile accounts payable and receivable
• Handles the vehicle sold and prepares the necessary journal adjusting entries to the system
• Handles, monitors and updates the customers security check and PDC received
• Prepares financial statement supporting documents for internal and external audits annually
• Performs annual inventory count at showroom
• Performs sales collection at showroom
• Handles the bank transactions and all bank deposit vouchers entries to the system
• Handles the petty cash fund and all payment vouchers entries to the system
• Prepares Depreciation Report and adjusting journal entries to the system
• Prepares Computation of Customer Pre-Terminated Agreement for Lease to Own Limousine with Penalty charge
BSF is a rebar cut and bend service center with reach in the middle east region. BSF is equipped to provide the services of rebar cut and bend of reinforced steel. BSF sophisticated rebar cut and bend units, aims at providing cost effective and high-quality solutions to all our construction clientele. The rebar unit uses high tech computerized robots that cuts and bends steel with precision and minimal wastage.
Industry: Steel Fabricator/Cut & Bend Rebar/Construction Materials
Job Description:
• Responsibles for Stock Inventory report into the system received from logistic department daily.
• Handles the invoicing for sales and purchases in the system daily and manually on monthly basis
• Reviews and analyzes the project’s contract, quotation, sales and purchase orders received from various clients
• Updates and maintains the accounts receivables, payables and collection in the system
• Responsibles for Payroll and Wages Protection System (WPS)
• Prepares of salary slips monthly for distribution to the employees
• Handles the employee’s final settlement, benefits and End of Service (EOS) Gratuity
• Supervises Petty cash fund custodian and doing a spot audit
• Performs daily bank and cash clearing and Reconciliation
• Performs journal entries in the system
• Handles payments to all suppliers thru cash, check or wire transfer
• Closely monitors the postdated checks issued and received daily
• Handles monthly stock inventory count and reconciliation with logistic department
• Handles monthly account’s reconciliation for customers and suppliers
• Assisting the Senior Accountant in preparation of financial statement every month-end activity and also for the internal & external audits
• Assisting the Senior Accountant in preparation of Letter of Credit (L/C) submission, bank guarantees and other bank trade finance related
• Provides extensive clerical and administrative support to HR & Admin department
Digitel continues to be a major provider of wirelines in the country in term of working lines. Digitel telephones are now available in 281 towns and cities throughout Luzon, Philippines.
Industry: Telecom/Communications Services/Mobile/Cellular/Retail
Job Description:
• Generates bank reconciliation for various company’s bank accounts
• Generates financial statements and facilitated account closing procedures each month
• Regularly coordinates to Logistic department as logistic custodian
• Performs annual inventory count of assets account
• Generates and reviewed monthly expense analysis report
• Assigns to take care the governmental permits, tax returns, licenses and prepares governmental reports in compliance with strict standards
• Creates periodic reports comparing budgeted costs to actual costs
• Generates journal entries for accrual and reversing to system
LPMI is established in March 1999, recognized by the Philippine Association of Building Administrators \[PABA\] as its accredited horizontal property management company. Fast-growing Filipino-owned company which specializes in managing residential, commercial and special-purpose properties.
Industry: Real Estate/Property Maintenance/Management Services/Leasing/Hospitality
Job Description:
• Informs home buyer of the sales, construction and warranty processes
• Accompanied buyers and sellers to their home inspections and appraisals
• Develops and maintains a list of properties suited to different needs and budgets
• Communicates with clients to understand their property needs and preferences
• Prepares and organizes documents for co-op board interviews
• Administer and supervises Housekeeping, Financial, Security and technical operation of the property
• Facilitates unit owners concerns and other interest for their property and association
• Relays problems, request, suggestions and reactions to the Administration Management and to developer
• Supervises and monitors Maintenance Personnel Schedule and their Duty tasks
• Implements construction guidelines and monitor Association By- Laws, House Rules and Regulation and Deeds of Restrictions.
• Events Coordination
• Mediates with unit owners, developers and associations as part of conflict management
• Reports and conducts Annual General Membership Meeting and Special Meeting
• Monthly Monitoring of under construction units and turned-over lots and units
• Performes Yearly Board of Directors Election and Registration to HLURB
• Handles security and maintenance management
• Generates monthly reports to central office and HOA’s board of director for the assigned project
LPMI is established in March 1999, recognized by the Philippine Association of Building Administrators \[PABA\] as its accredited horizontal property management company. Fast-growing Filipino-owned company which specializes in managing residential, commercial and special-purpose properties.
Industry: Real Estate/Property Maintenance/Management Services/Leasing/Hospitality
Job Description:
• Generates financial statements and facilitated account closing procedures each month
• Generates and submits invoices and SOA based upon financial schedule
• Maintains and monitor accounts receivables, payables and collection report
• Generates monthly Payroll
• Performs daily bank/cash clearing and reconciliation
• Analyzes monthly balance sheet accounts for corporate reporting
• Files tax returns and prepares governmental reports in compliance with strict standards
• Provides extensive clerical and administrative support to department staff
• Conducts daily actual cash count as petty cash custodian and prepared cash position report
• Generates payments to all suppliers monthly
• Follow-ups collection of dues to homeowners
During my schooling, from 1st year to 4th year in college, I supported myself to finish my studies in college and also to help my family. I worked as a part time service crew and waiter in a fast food chain and restaurant. After my hard work and dedication, I graduated Bachelor of Science in Accountancy on March 28, 2004.