Grizel Virginia Dias

Recruitments
Handling the recruitment life cycle by posting vacancies, sourcing candidates, short listing profiles,
interviewing, finalizing the offer, visa and joining formalities.
Onboarding
Ensuring all necessary arrangements are taken care of for the new joiners in terms of visas, residency
stamping, travel and accommodation, workspace, office equipment etc.
Inducting and orientating new joiners across departments and familiarizing them to the company’s
policies and procedures.
HR Operation
Maintaining accurate employee data in the HRIS System and ensure updates are recorded.
Handling Intercompany and divisional transfers, necessary paperwork and obtaining management
approvals.
Evaluating the project/division recommendations for increments and promotions and ensuring equity
against established benchmarks.
Streamlining processes periodically to identify any bottlenecks and rectify the same to achieve an
efficient work flow.
Payroll Coordination
Tracking monthly attendance and submitting to payroll for various division and subsidiary companies.
Providing inputs to finance team in relation to leaves, deductions and end of service entitlements.
Leave Management
Processing leaves (annual, sick, compassionate and maternity) in compliance with company policy and
procedures and Kuwait Labour Law.
Coordinating with payroll to ensure leaves, deductions or remuneration changes are communicated in
time for monthly payroll.
Employee Relations
Being the point of contact for employees to address their issues and complaints and find amicable
solutions and also to guide them regarding company policies and procedures.
Employee Discipline & Penalties
Evaluating the recommendations for employee disciplinary actions against Labor Law and ensuring
relevant actions are taken.
Exit Process
Conducting exit interviews and coordinating with various departments to ensure a smooth separation
process for the resigned and terminated employees.
Ensuring that required documentation is approved by management and submitted to the concerned
departments on time for an efficient exit process.
Document Control
Ensuring all necessary documents are maintained and processed as per ISO standards in compliance with
Internal and External audits.
Vendor Management
Identifying vendors for support services needed such as maintenance of office premises, negotiating,
closing on contact terms and coordinating for any amendments needed.

Recruitments
Responsible for entire life cycle of Staffing, which includes framing the job descriptions along with various functional heads, posting vacancies, sourcing candidates, initial short listing of profiles and subsequent telephone or face-to-face interview to understand the candidate needs and accordingly match with the job requirements in hand, making the candidates go through the running assessment and competency based interview process, finalizing the offer, visa and joining formalities.
Coordinating closely with various line Managers and Supervisors and ensure their recruitment needs are fulfilled according to required specifications and provide them with advisory services relation to their recruitment needs.
Develop and maintain relationship with employment agencies, universities and other recruitment sources.
Reference checks of different legal documents and administering associate’s logistics.
Coordinating with Administration Department and expedite the process for issuing the visas or residency transfer of candidates.
Exit Process
Responsible for the Exit Process which includes conducting the exit interviews, preparing the exit interview reports, coordinating with various departments to ensure and complete smooth separation process for resigned associate.
HR Operation
Involved in preparing offer, employment contract and other documents as requirement.
Manage and maintain personnel records in accordance with company procedures.
Maintain strong internal customer relationships with designated Company business areas.
Ensure all disciplinary actions are carried out in compliance with HR policies and procedures, and Kuwait labor law.
Involved in processing internal transfers within the organization.
Involved in report generation as per the requirement from management.

Designed and implemented the Induction & Orientation Program which includes presentations on company, organization structures, policies & procedures, job expectations etc.
Initiated Manpower Planning for the company and designed a plan to fulfil the requirements by identifying appropriate channels for sourcing.
Created Recruitment & Selection module for appropriate job descriptions and specifications. Designed and implemented an effective candidate filtration process.
Have applied tools to create a Testing module for candidates. Designed and implemented recruitment feedback system which helped the organization receive feedback from the candidates, and hence evaluate their recruitment process.
Have created policy and procedure for Performance Management Systems using KRA based techniques.
Created a robust Compensation & Benefits Plan after conducting a market compensation study to benchmark salaries. Designed organizational Levels & Grades.
Under the Training & Development for employees, I liaised with functional /department heads for inputs on employee development. Conducted team building sessions, organizing seminars and training programs.
Designed and implemented a Rewards & Recognition Program for continuous employee engagement and motivation. Organizing town hall meetings, annual events and welfare activities.
Prepared Annual Budget for activities related to Training & Development, Employee Engagement, and Reward & Recognition etc.

Recruitment & Selection

Prepare the Job Description on the basis of Resource Request form.
Involved in complete recruitment life cycle in filling up the position (Sourcing, Screening, Interviewing, Selecting & Inducting)
Induction and Orientation
Completing joining formalities for new joiners.
Issuing Offer letter & Appointment Letter
Employees Orientation
Employee Data Management
Create and update database of each employee & maintain all documents used during the life-cycle of an employee.
Maintaing Personnel Files and Records.
Payroll Management
Computation of Employee Salary.
Coordinating with Accounts Department for processing the same.
Preparation of Salary Slips.
Employee Engagement Activities
Organizing events and engaging associates.
Exist Formalities
Process resignation letter.
Coordinate and ensure proper handover is taken.
Process full & final settlement.
Reference Checks
Performed reference check for new employees.
Coordinated with employees for documents to be provided for the background check verification to Reference Check Companies.

Handling the recruitment across levels for entire Corporate Group
Managed entire spectrum of the recruitment process from short-listing CVs, talking to them, scheduling the interviews with the Client.
Interactions with clients on daily basis regarding recruitments.
Key Account management, regarding company terms & policies, feedback, queries, job requirements, etc.
Escalate matters to concerned person and solve issues.
Analysis of JD’s
Responsible for all recruitment related activities like scanning databank, getting candidates through networking/Databank, personal contacts etc., Reference check.
Interview Coordinator (November 2008)

Represented Ascent HR and Coordinated the Interview for Home Centre in Mumbai and Pune

Roles & Responsibilities
Scrutinized the resumes of the candidates attending the Interview.
Conducted the First Round of Interview to check the communication skills of the candidates.
Ensured that Interview was a smooth process.