Administrative Assistant
Confidential
Total years of experience :18 years, 1 Months
● Supporting the MD on all admin / secretarial day today activities for group of companies
● Supporting the Administration department for Property Management
● Maintain verbal and written communication with owners, clients, tenants and vendors on issues related to managed properties, and save them in each client’s file.
● Process maintenance requests and ensure maintenance work is completed accurately and as per time schedule and get work permit / access for tenant.
● Provide weekly reports that summarizes the status of a property, highlighting current issues and corrective actions.
● In charge of new lease contracts and renewals of commercial properties
● Prepare documentation related to the Baladiya Lease Agreement attestation
● Following-up with the clients for Electricity / Kahramaa transfer
● Provide updates to Property Manager on Occupancy status
● Handle customer issue and communicate escalated concerns to the Property Manager
● Initiate process for the security deposit refund, utilities settlement and clearance following tenant’s move out
● Prepare notices to tenants on maintenance advisories and general testing that might take place
● Handle the renewal notices to tenant’s prior agreement expiration date and be able to track and constantly follow up
● Demonstrate ability to understand financial goals, operate asset in owner’s best interest in accordance with Policies & Procedures manual.
● Provide constant vendor/ contractor communications concerning scheduling, billing, vendor relations and certificates of insurance
● Coordinate maintenance schedule and assignments with Maintenance Supervisor
● Coordinate and handle team onsite
● Provide support to staff to encourage teamwork and lead as an example in creating a harmonious environment
● Prepare site correspondence and reports
Taking Dictation, Managing day-to-day correspondences
Answering calls and handling queries
Reading, monitoring, and responding to the Managing Director’s mails
Provide day to day administrative support
Liaising with staff, clients, etc.,
Preparing and managing budgets for purchase of materials (interiors)at office
Tour programs planned and organized as per the requirement
Prepare and archive Power point presentations.
Arrange formeetings and conferences, including preparing agendas and minutesforsameand
making the necessary business travel arrangements.
Prepare, edit, and distribute itineraries, letters, memos and meeting minutes and keeptrack of
for events and meetings making sure that things are not overlooked.
Attending events/meetings as the Managing Director's representative
Serve as liaison with department managers to help ensure a manageable flow of workand
communications.
Perform personal assistant duties for the Managing Director as directed.
Carry out routine office duties, including reception duties for the Managing Director, in a
professional manner.
Help in preparing write-ups for websites, Annual Reports of the company
Teaching Students (VMHSS) in Spoken and General English
Coordinating with all the departments and preparing reports
Regular follow up with all the departments on the progress of work allocated by the MD
Support the Sales for SriLankan Airlines
Prepare Interline Fares
Making a booking
Prepare Fare Sheets
Co-ordinating with the Head office in negotiating the fares as per agent’s request
Interacting with agents and support them in the sales
Office Administration
Prepare presentation and reports
Secretarial duties
Recruited both IT and non-IT candidates for Government Contract positions
Sourced candidates from Job Boards (dice, career builder, monster and other free job
boards)
Identify ideal matches and present candidates to our clients
Ensure job requisitions are filled in a timely manner
Scheduled interviews for the clients with the candidates
Passive / Active Sourcing
Gate Crashing
Prepared Reports
Build my network of professional contacts in all the domains
Scheduled interviews for the clients with the candidates
Managing the scheduling and logistics of all interviews between candidates and HiringManagers.
Developing and maintaining a network of contacts to help identify and source qualified
candidates
Leveraging online recruiting resources and networking to identify and recruit the best
candidates
Pre-screening candidates and making recommendations. Providing overview of pre-screen to
Hiring Managers, along with recommendations for candidate interviews
Managing and coordinating all communication with candidates
Organizing, leading and documenting post-interview feedback with Hiring Managers and
candidates
Maintaining current, accurate and well-ordered documentation on all candidates, assignments,
Hiring Manager interactions, and other recruiting activitie
Working closely and maintaining excellent working relations within the Human Resources
organization
Developing an effective pipeline of key talent potentially available for immediate hire asneeds
dictate
Responsible for customer support for Credit Cards in US
Educated the customers on the Credit Card accounts, Credit Limit, Available
Credit Limit, Amount Due, Due Date, Over limit Amount etc.,
Marketed the credit card by educating them about the advantages of the
card
Helped the customers do a balance transfer (transfer of account from
one account toanother)
Interaction with the insurance companies on behalf of doctors and
hospitals in US
Collecting payments from the insurance companies and from patients
Medical Billing
Coordinating with the sales and service team
Maintaining and preparing accounts
Customer satisfaction
Telemarketing
Office Administration
Helped in recruiting candidates for the company
Training the new joined staff on their work
Preparing Bills and Invoices
Preparing Quotations
Written and Oral Correspondence
Preparing agendas
Preparing power point presentations
Preparing reports
Office administration