Reception Officer
MIM INTERNATIONAL CONSULTANCIES
Total years of experience :16 years, 7 Months
Secretarial Duties and Responsibilities
Directing internal and external calls, emails, and faxes to designated departments.
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
Prepare and disseminate correspondence, memos, and forms
File and update contact information of employees, customers, suppliers, and external clients.
Support and facilitate the completion of regular audit reports
Develop and maintain a filing system by making direction index in the excel report.
Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements for GM and other staff (Auditors)
Document expenses and hand in reports
Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents.
Liaising with internal departments and communicating with the public.
Arranging and scheduling appointments, meetings, and events.
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required.
Observing best business practices and etiquette.
HR Assistant/ Payroll
Maintain employee records, such time tracking of employees which will ultimately help for job costing for any assignments handover to auditors and accountant. (soft and hard copies)
Update HR databases (e.g. new hires, separations, vacation, and sick leaves)
Assist in payroll preparation by providing relevant data, like absences, bonus, and leaves
Prepare paperwork for HR policies and procedures
Process employees requests and provide relevant information
Coordinate HR projects, meetings, and training seminars
Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
Manage the departments telephone center and address queries accordingly
Prepare reports and presentations for internal communications
Provide orientations for new employees by sharing onboarding packages and explaining company policies.
Sales & Marketing Responsibilities
Initiating sales with potential clients over the phone.
Asking questions to engage clients and keep the conversation going on.
Listening to the clients’ needs to generate repeat services for VAT filing, Audit, or any other financial services.
Gathering and documenting clients’ information, payment methods, sales, and reactions to services rendered.
Keeping up to date on all latest updates, on VAT laws from FTA and informing clients of new rules and regulations and connecting them to right consultant.
Answering clients' questions on the Feasibility studies and corporate governance model.
Preparing bouchers, flyovers, and updating it on companies’ social media like LinkedIn, Facebook, and companies’ website.
Meeting sales quotas.
Accounts Clerk responsibilities
Providing support to the Accounting Department, by calling and sending reminder emails for follow up on collection on Account receivable.
Performing basic office tasks, such as filing, data entry, answering emails, making payment vouchers like cash, bank payments, and making receipts vouchers.
Handling communications with clients and vendors via phone, email, and in-person(watsapp).
Processing transactions, issuing checks, and collections etc.
Preparing Charts and diagrams for Audit financial reports.
Assisting with audits, fact checks, and resolving discrepancies which are related bank reconciliations.
Managed all operations in warehouse that includes ordering, receiving, stocking, processing and distribution of goods. and supply.
•Ensures that all inventory transactions are documented in accordance with the standard operating procedures.
•Prepares orders by processing requests and ensures timely and accurate receiving and releasing of supplies.
•Produce regular reports and statistics on daily weekly and monthly basis.
•Visiting the customers to monitor the quality service they are receiving and auditing the stores that credit and status.
•Manages people, organise and encourage teamwork within the workforce to ensure productivity targets are met or exceeded.
•Maintain standards of health and safety, hygiene and security in the work environment.
Product handling and storage.
•Checks the quality, quantity, palletizing standard and description such as item code and batch code and some important details of supply being received and dispatched.
•In charge in dispatching and moving products from shipping trucks to and from the warehouse as well as to and from the store.
•Sorting of products and bad orders to be reported and replaced.
•Accurate submission of reports on daily inventories and daily sales.
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