Receptionist
Digital Print Center
Total years of experience :9 years, 1 Months
Receiving guests and visitors to the office and ensure they are attended to by an office Assistant;
* Receiving and connecting phone calls;
* Receiving and distributing correspondence, deliveries, and e-mail;
* Receiving job orders from walk-in clients;
* Coordinating with the drivers to ensure speedy deliveries of documents;
* Keeping records of in - and outgoing documents;
* Preparing quotations, daily, weekly, monthly reports;
* Ensuring the reception area is kept flawlessly presentable;
* Supporting the Administration with translation, data entry, etc. as per time permitting;
* Following established policies and procedures;
* Integrating into the team and contributing to a healthy workplace culture.
Coordinate office activities and operations to secure efficiency and compliance to company policies;
* Supervise administrative staff and divide responsibilities to ensure performance;
* Manage agendas/meetings/appointments etc. for the upper management;
* Manage phone calls and correspondence (e-mail, letters, packages etc.);
* Support budgeting and bookkeeping procedures;
* Create and update records and databases with personnel, financial and other data;
* Track stocks of office supplies and place orders when necessary;
* Order office stationery and supplies;
* Keep employee records (physical and digital);
* Assist colleagues whenever necessary.
Organize the conferences within the established time-frame;
* Understand the target market, create and plan an engaging conference agenda;
* Constantly research for potential presentation and workshop topics that are relevant, interesting, leading-
edge topics;
* Contact and invite relevant speakers, influential industry figures that will attract paying delegates, thus
ensuring the event success and profitability;
* Build relationships with industry experts to validate topics, gain more insights about the industry, or to
stay networked;
* The
Faculty of International Politics, Management & Business –
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