Administration Assistant of Account/ Report to CFO Group
Generic Engineering Technologies and Contracting
Total des années d'expérience :16 years, 3 Mois
March 2021 Present
Generic engineering technology (Qatar)
Position - Secretary /Receptionist
March 2022
Generic engineering technology (Qatar)
Position - Administration Assistant of Account/ Report to CFO Group
• Greet and welcome guests, and direct them to the appropriate person.
• Answer, screen, and forward incoming phone calls.
• Maintain office security by following safety procedures and controlling access via the redemption desk.
• Update calendars and schedule meetings.
• Performing other clerical reception duties. Such as filing, scanning, and Copies.
• Tying, preparing, and collecting Reports.
• Managing Database and filling system.
• Working on SAP program/preparing LPO/OPO orders.
• Updated on SAP incoming invoices, guarantees, performance Bond, and Advanced payments.
• Preparing Bank submittal Letters, transfers, and act.
• Following up and tracking all payments.
• Processing Payments and releasing them.
• Communicating with all suppliers, answering phone calls, give them payment details.
• Replying to Emails and giving details regarding ongoing and upcoming payments.
• Planning daily tasks
• provide a range of administrative support services to the CFO
• ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
• Took inbound calls, dealt with questions efficiently and effectively and input data into ICT systems.
• Gave customers the correct advice, and after understanding their needs, up-sold services and turned objections into sales opportunities.
• Welcomed and assisted clients and escorted them to correct destinations; offices, rooms or meeting rooms.
• Performed general secretarial duties, including - meeting scheduling, appointment set up, faxing and mailing.
• Took verbal and written messages and transmitted them to exact person/destination.
• Received and sorted email and electronic deliveries.
• Coordinated maintenance of the front desk reception area equipment, furniture, lighting, applications and brochures.
• Managing all Flight Tickets and hotel Bookings
• Preparing LPO And OPO Orders
• Administers and processes all Petty Cash, Maintains the Petty Cash float
• Prepares Reimbursement Claims on a weekly basis
• Prepares vouchers related to various revenues and expenses
• Experience in handling petty cash, preparing vouchers, and accounts payable
• Assisted in training new members of staff
• Worked to ensure all individual and team targets were met.
• Used tact and discretion to discuss customers’ estates to ascertain whether probate was required.
• Developed a number of incentives for team members to achieve targets.
Delivers an excellent customer experience, helping customers choose the right product for their requirements
•Conducts problem solving and troubleshooting.
•Provides technical help to colleagues if required.
•Conducts contract reconciliations, cashing up and stocktaking.
•Achieves personal and store KPIs, consistently exceeding key performance indicators, and individual and store targets.
•Attend special training of products/services to understand the product features, trends or styles of the products/services.
•Sell the organization's products/services to new or established customers typically via walk-in business.
•Process payment for products or service, may maintain customer preference records.
•Assist the customer in selecting products/services, answer questions and check for stock and availability.
Frequently closed deals that served to increase company share. Concurrently managed multiple accounts. Utilized strong analytical and problem-solving techniques in order to deliver the correct products to their respective clients.
•Exceeded all sales and quota objectives; first Executive assigned to the role-pilot program.
•Mentored new employees by offering knowledge and training regarding product offerings; also developed and mentored junior personnel.
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