PA, Admin cum Operations Executive
Elite Captains Ships and Boats Trading
Total years of experience :4 years, 5 Months
Highlights:
• Ensuring smooth back office operations.
• Designed effective reporting to keep track,
• Developed team building activities.
• Coordinated various marketing requirements and strategically promoted all company products/services in events.
• Initiated various marketing campaigns which generated revenue, initiating more social media exposure and using popular snap chatters
• Proven success in strictly adhering to organization and event planning
Job Responsibilities:
• Send and respond to calls and emails, routine letters and direct calls to appropriate team.
• Follow up on member’s complaints, request and give feedback
• Manage managing Director’s calendar, book flights, coordinate and scheduled meetings, take minutes and make reports
• Make purchase of office supplies and inventory report
• Prepare sale and purchase contracts, quotations and purchase orders
• Assist accounts department with account Receivables and Payables and petty cash.
• Organized diary appointments, meetings and events of Manager Director.
• Maintain office filing system and organize the visitor’s waiting room.
• Liaised with external parties, suppliers and mechanics on behalf of the Company.
• Maintain updated information of employees, suppliers and customers confidentially.
• Register new boats with government authority and renew boat documents
• Insure all boats and follow up on Insurance renewals and claims.
• Monitor Boat fuel gauges and book for servicing
• Produce maintenance report of all boats monthly
• Manage bookings and schedule captains daily
• Schedule for members training, process and renew Boat Skipper License.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, take messages including emails
• File photocopy and retrieve corporate documents, records, typing, preparing and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. Make travel arrangements
• Attend, compile, transcribe, and distribute minutes of meetings.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors. Manage and maintain executives' schedules.
- Management of daily appointments travel needs.
- Provide general secretariat and administrative support to Executive management.
- Answering and screening telephone calls and enquiries.
- Produce board meeting papers, agenda and facilities for meetings
- Liaise with regulatory authorities, suppliers and other stakeholders.
- Maintain and enhance the working environment of various departments.
- Involved in recruitment, budget, accounts, managing junior staff and handle human resource issues.
- Stock management (stationery and Car fleet)