Office Manager/ PA
Council of Saudi Chambers of Commerce & Industry
Total years of experience :26 years, 3 Months
Under the general guidance and supervision of the Secretary General of Committee for International Trade(CIT) at the Council of Saudi Chambers supported office operations by maintaining office systems and supervising staff.
Maintaining office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing supply requisitions; assigning and monitoring clerical functions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Completing operational requirements by scheduling and assigning employees; following up on work results.
Providing all types of secretarial, management and administrative services to the Council such as scheduling meetings, making travel and hotel arrangements, developing presentations, answering phones, receiving Ambassadors from distinguished embassies and prominent Saudi businessmen and women at the Secretary General Office. Preparing minutes of Business meetings, Assisting to organize international business conference, Interacts and co-operates with Foreign Affairs, Chamber Affairs, Joint Business Council Department Heads and Assistant Secretary General as appropriate. Air ticket and hotel room reservation internationally for Secretary General of CIT.
Contributing to team effort by accomplishing related results as needed. One of the main organizing team member of several international business forums but not limited to: such as U.S - Saudi Business Opportunities Forum that held in Chicago on May 2010, in Atlanta on Dec 2011 and in Los Angeles on Sep 2013 and Japanese Saudi Business Opportunities Forum in Tokyo on Feb 2012.
Under the general guidance and supervision of the Secretary General of Committee for International Trade (CIT) at the Council of Saudi Chambers providing all types of secretarial, management and administrative services to the Council such as scheduling meetings, making travel and hotel arrangements, developing presentations, answering phones, receiving Ambassadors from distinguished embassies and prominent Saudi businessmen and women at the Secretary General Office. Preparing minutes of Business meetings, Assisting to organize international business conference, Interacts and co-operates with Foreign Affairs, Chamber Affairs, Joint Business Council Department Heads and Deputy Secretary General as appropriate. Air ticket and hotel room reservation internationally for Secretary General of CIT.
Under the general guidance and supervision of the Human Resources Manager providing all types of secretarial and administrative services to the HR to the established standards. Scheduling appointments. Taking minutes of meetings, types and distributes same. Typing reports, memos, emails and other correspondences as required. Prepare ticket purchase orders and arrange airline reservations for internal customers proceeding on vacation/exit/temporary assistance business trips. Maintaining files and other information under strict confidentiality, ensures that all filing systems are organized, maintained well and up to date. Interacting, cooperate with individuals outside of the Hotel such as, but not limited to, Recruitment Agents/Travel Agents/Applicants/Division Office/Other Hotel/visitors to the Human Resources Department under the guidance of the Personnel Manager or delegate. Also, handled the duties and responsibilities of HR Coordinator since 08th Feb 2006 up to 16th Jan 2007.
Under the general guidance and supervision of the Area Personnel Director provides secretarial, clerical and administrative services to the HR to the established standards. Scheduling appointments. Types reports, memos, cc:mails and other correspondences as required. Processes leave application of all employees in a timely manner. Prepares ticket purchase orders and arranges airline reservations for internal customers proceeding on vacation/ Exit/ Temporary assistance/ Business trips. Updates records on Human Resources & Payroll System on regular times. Prepares periodical returns such as monthly reports, master inventory. Monitor probation reports of new hires on timely of the month/ year. Maintaining and developing filing system up to date those provide easy access to specific information. Ensures that the records in HR stores are kept in tact, neat and tidy at all times. Acts in for Secretary in his absence. Taking minutes of meetings, types and distribute the same. Maintains files and information under strict confidentiality.
Preparing daily reports to Sales Manager and General Manager. Browsing Internet and emails & Composing mails, Documentation, Presentation. Keeping track in Sales & Marketing. Assisting customers. Attending and transferring incoming telephone calls to the employees. Arranging appointments for General Manager and Sales Manager.
To support the Passport and Administration Department for two months - Temporary assignment.
Preparing, distributing daily reports, business presentation, meeting minutes, memos. Undertaking any additional assignment required by the Management. Scheduling appointments, greetings and attending to visitors. Developing filing systems thus providing easy access to specific information.
SECONDARY EDUCATION,