Mohammad Yousaf

Reporting to Executive Director-Project Delivery, working at Document Control Center (DCC), Designing, Setting Up and Establishment of Document Management System for Constructions Sites, Auditing, Advancement, Supervision and support throughout the Process, Closing Out and Archiving. Liaising with Project Management Team, Clients, and Consultant to know the exact requirement of Project Communications and deploying the Project Document Controllers along with necessary tools & resources.

Administration of Project Delivery Office, Providing Support to Projects Delivery Unit, Overseeing the Division’s Internal Document Management System.

Setting Up the Archiving & Record Center (ARC), development and implementation of SOPs for Archiving the Documents Management System from various Branches and Departments, Safe Keeping, shredding & destroying the records after completion the retention period.

• Conceptualization the process, Set Up and Establishment of Electronic and paper based Document Management System for Construction Sites and Project Delivery Division
• Designing Electronic Data Management, Filing, Retrieval & User Access Control
• Development and Implementation of Standard Operative Procedure (SOP)
• Recruitment, Training, Evaluation and Deployment of Document Control Team along with necessary tools and resources
• Auditing and Support throughout the Project Duration, proper Closure and Arching of Records
• Studying Project Specifications, Collaboration with Client, Consultants and Contractors to know the exact and precise requirement of Project Communications
• Generating and controlling Document Numbering System, Templates and Formats
• To insure the Company’s all Quality Management Systems are in place and followed correctly
• Generation and collection of reports, distribution and storage for Senior Management
• Acting as Main Coordinator for various Departments to receive and deliver the relevant Documents and Reports
• Administration and Support to Project Delivery Office for day to day Operations
• Providing Support to Executive Director for reports preparation and collection
• Planning, Organization and Supervision of Archive and Records Center (ARC)

AL RAHA BEACH DEVELOPMENT - Precinct A, B, C Seawalls

Reporting to Project Manager & Deputy Project Manager for all aspects of Documentation, and for the Supervision of Document Control Center. Development & Implementation of Procedures & System suitable for use on the Project where separate Document Control system was required to meet the various requirements of Clients & Consultants. Development of database & server directory, Registering, Logging, Distribution & Retrieval of Correspondence, transmittals, Material Approval requests, Drawings Submissions, ITRs, Material Arrival Notifications, NCRs, Design Documents, Reports, Payment Applications, Method Statements.

Planning & Supervising the construction of Site Office, installation of Furniture & Fixtures, Office Automation, and procurement of Stationary.

The Palm Jumeirah Island-Construction of Quay Walls:

Submission, receiving and distribution of all project related documents including Technical submission, Document & Drawing Submissions, Letters, ITRs, NCRs, RFIs, Material Approvals, Day Works, Variation Proposals, Filing & Archiving of Records, Logging, Storing & maintaining all incoming documentation on server, Departmental Support to Engineers. Additional responsibilities of Office Administration & IT Coordinator for the deployment of Independent server, creating access rules, backing up information and technical support to office employees.