Document Controller
Zamil Air Conditioning & Refrigiration Services Co.Ltd
Total years of experience :14 years, 3 Months
Controlling the complete office documentation systematically and in proper way.
* Maintain and update the central filling system (including master documents and
superseded documents as per the project filling system.
* Keeping complete status of each document electronically.
* Generating Weekly reports on outstanding submittals.
* Issuing pending longs to relevant discipline engineers.
* Preparation of Flow Charts, Power Point Presentations, Schedules, Organization
Charts etc.
* Preparation of Minutes of Meetings, Reports, Power Point Presentations Memos,
Reports etc.
* Responsible to attend and distribute the daily official E-mails, Courier Services
Establish procedures for Scanning/numbering/archiving etc.
* Responsible for Air-ticket/Hotel Reservations for staff and Clients.
* Maintaining office equipments such as Photocopier, Fax Machines, Computers and
Printers.
* Attending of office telephone calls and other day-to-day routine works.
* Attending the duties as a Secretary with responsibility and accuracy.
* Downloading & upload all project related documents and drawings from EDMS/ FTP
• Project’s Documentation & Data system, arrangement of systematically filing system.
• Maintaining records and status of complete project Submittals such as Material Submittals, Shop drawings, Document Submittals and As-built drawings.
• O&M Manuals, Request for Inspections, Request for Clarifications, Non-Conformance Notices, and Observation Notices.
• Site Instructions and Correspondence etc… Preparation of Weekly, Daily Progress Reports and submittals flow reports, Monthly reports, Flow Charts, Schedules, Organization Charts and Graphs. Preparation of Minutes of Meetings, Schedules etc.
• Responsible for maintaining and keeping the filing system for complete project documents electronically and hard copies.
• Reporting to management on outstanding submittals for approvals on weekly basis, dealing with contractor for the receiving and releasing of documents.
• Preparation of monthly reports, and English correspondence and handling all secretarial works on the project.
Set-up and maintenance office filing system, scheduling and arrangement of meetings, conferences and teleconferences, preparation of letters, travel arrangements and overseas visit preparations for office staff, monitoring office emails, attending office calls and secretarial works.
• Project’s Documentation & Data system, arrangement of systematically filing system.
• Maintaining records and status of complete project Submittals such as Material Submittals, Shop drawings, Document Submittals and As-built drawings.
• O&M Manuals, Request for Inspections, Request for Clarifications, Non-Conformance Notices, and Observation Notices.
• Site Instructions and Correspondence etc… Preparation of Weekly, Daily Progress Reports and submittals flow reports, Monthly reports, Flow Charts, Schedules, Organization Charts and Graphs. Preparation of Minutes of Meetings, Schedules etc.
• Responsible for maintaining and keeping the filing system for complete project documents electronically and hard copies.
• Reporting to management on outstanding submittals for approvals on weekly basis, dealing with contractor for the receiving and releasing of documents.
• Preparation of monthly reports, and English correspondence and handling all secretarial works on the project.
Set-up and maintenance office filing system, scheduling and arrangement of meetings, conferences and teleconferences, preparation of letters, travel arrangements and overseas visit preparations for office staff, monitoring office emails, attending office calls and secretarial works.
Project : CMA Tower Project, KAFD. Riyadh
* Project’s Documentation & Data system, arrangement of systematically filing system.
* Maintaining records and status of complete project Submittals such as Material Submittals,
Shop drawings, Document Submittals and As‐built drawings.
