ACCOUNTANT / SALES COORDINATOR
LED CORNER TRADING LLC
Total years of experience :7 years, 3 Months
Answer incoming calls for enquiry, orders follow- ups, complaints, locations, stock delivery and others in a friendly manner.
Collect daily sales payments from clients by cash, card and cheque.
Follow up payment form credit sales as per credit terms.
Post all receipts and payment voucher to the system and maintain supporting documents with easy access.
Handle Petty cash and scrutinize the bills for its genuine to maintain accurate records.
Provide administrative support and helps to both staff and the management.
Maintaining and handling company’s confidential files, documents and date base in effective and confidential manner.
Prepare Quotations, LPO, delivery note, Pro-forma invoice, Purchase invoice and credit notes.
Entertain customer complaints, warranty repairs and returns & exchange, politely.
Keep and maintain bills and invoices neatly and properly filed to verify the same if required later.
Protect organization’s value and integrity by keeping all information as confidential.
Coordinate with clients, staff, and seniors for the smooth running of the department.
Manage accounts receivables and payables.
Receive and follow up courier incoming and outgoing deliveries.
Monitors customer account details for non-payments, overdue payments and other irregularities.
Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Respond to any online & telephone queries in a calm and friendly manner.
Inform clients of unforeseen delays or problems.
Follow up prospective customers for their inquiries and quotations.
Build a good relationship and continuous communication with the clients in a friendly and polite manner.
Verify discrepancies and resolve clients billing issues.
Assist in finding supplier for a special order material, taking quotations, applying for credit facility and negotiating for the final price.
Support & assist the sales team for any queries such as clients visit, payments status, material availability & deliveries, prices, payment follow ups, invoice copies and etc.
Any other duties if needed.
Answer telephone calls and serve as main point of contact for all office transactions, meetings and appointments.
•Assist in processing employment visa, vehicle renewals, trade license and other company renewals and applications.
•Filing of papers and important documents.
•Prepare memos, circular, warning letters, termination letters and minutes of the meeting.
•Post job vacancies, shortlist CV, schedule interviews, prepare offer letters and collect document for visa process.
•Handled Petty Cash and collect payments from clients.
•Finding suppliers as per Engineers specification, negotiating price and requesting samples for approval.
•Keeping project documents e.g. BOQ, Quotations, LPO, Invoices, materials invoices, warranty certificates, contracts and drawings.
•Placing order for approved materials as per Engineers approval.
•Process and assist in binding documents for project submission.
•Resolve employees and clients concerns calmly.
•Prepare timesheet, update deductions and compute salaries.
•Process and prepare payments for suppliers.
•Assist for any documents needed for the entire departments.
•Manage Managing Directors calendar.
•Manage the cleanliness and orderliness of the entire office.
•Monitor and order office stationeries and pantry supplies.
•Monitor company vehicle fine, salik recharge, petrol usage and vehicle maintenance.
•Assist the site for any queries they need and relay message to any concern person.
•Prepare LPO, Quotations and Invoices.
•Monitor project status and collect the necessary payment as agreed.
•Any other work as needed.
Post and process journal entries to ensure all business transactions are recorded.
•Update accounts receivable and issue invoices.
•Update accounts payable and perform reconciliations.
•Update filing documents to ensure that information will be accurate and immediately available when needed.
•Manage bank deposit and cash disbursement.
•Monitors customer account details for non-payments, overdue payments and other irregularities.
•Contact clients and send reminders to ensure timely payments.
•Respond promptly and completely, to both clients and sales department enquiries.
•Respond to any queries in a calm and friendly manner.
•Respond to complaints from customers and give after-sales support politely.
•Inform clients of unforeseen delays or problems.
•Prepare Quotations, Invoices and delivery note in a timely manner.
•Assist in finding a supplier for a special order item, taking quotations, applying for credit facility and negotiating for the final price.
•Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
•Maintain electronic and hard copy filing system.
•Prepare and modify documents including correspondence, reports, drafts, memos and emails.
•Prepare bills, invoices and bank deposits.
•Receiving and keeping project file e.g. drawings, Quotations, LPO, invoices and other documents.
•Assist the procurement team in communicating with the suppliers for the best price.
•Finding suppliers and taking samples.
•Compile and update employee records (hard and soft copies).
•Deal with employee requests regarding human resources issues, rules, and regulations.
•Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
•Coordinate communication with candidates and schedule interviews.
•Other duties as necessary.