Executive Secretariat
Uhc
Total years of experience :8 years, 4 Months
• Preparation of the schedule and the monthly work of the Director-General and the Executive Director
• Preparation of the weekly plan for the work of the Director-General and the Executive Director
• Receiving and welcoming senior management visitors
• Coordination of the interview schedule for the Director-General and the Executive Director
• Editing and printing letters and correspondence for senior management
• Maintenance and maintenance of all files of the Office of senior management in a manner that ensures the safety and speed of the call
• Receiving and directing the mail and fax in the name of senior management and presenting it to the specialist and indexing these documents
• Preparation for meetings of senior management or periodic meetings and the coordination and processing of all documents and documents relating to the subject of the meeting
• Assisting senior management in all work not included in this description based on personal request
• Receiving and conducting telephone calls of the senior management officials and indexing phone numbers and addresses
• Organizing the internal reports received from the departments and other departments and presenting them to the Director-General or the Executive Director and following up the decision of the Director-General or the Executive Director thereon and recording them in their own records.
• the Executive Director and register this on special forms
• Booking of travel tickets, hotels and entry tickets for exhibitions of senior management and organizing business trips
• Writing a weekly report to show what has been done and what has been postponed with a statement of reason and submitted to the senior management
• Projects Management: Conferences, Exhibitions, Meetings, festivals.
To carry out the functions of the company's event manager from the team/event management department from the beginning to the end/formation of the work committees / following up the implementation And the Assistant Director-General timeline/marketing/conclusion of the supply contracts
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