Office Manager, Assistant of Chief ofShared Services
Al-Borg Diagnostics
Total des années d'expérience :5 years, 10 Mois
Executive Assistant (CSSO, CEO and CMO Assistant)
Al Borg Medical Laboratories, Jeddah.
• Provide high-level administrative support and assistance to the CEO, CMO and/or other assigned leadership staff.
• Work directly with the CEO and CMO to support all aspects of their daily work routine.
• Arranging all meetings including virtual meetings via Zoom and Microsoft Teams.
• Proceeding travel missions’ requests for the Senior staff.
• Maintain confidential and sensitive information.
• Preparing minutes of meetings and agendas.
• Correspondence to emails and manage phone calls.
• Keep the CEO and CMO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Following up with all lab directors in all branches inside and outside KSA to insure if the tasks assigned accomplished.
• Collecting all retested data from all branches.
• Preparing weekly and monthly reports when needed.
• Scheduling and arranging interviews for the candidates.
• Preparing evaluation forms for the candidates being interviewed by the CMO.
• Follow up with HR regarding the candidates and submit all needed documents.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
• Supporting the upper management in company events and conferences.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Working at Student Affairs Department at Al‐Batterjee Medical College (July2020‐ currently)
Writing daily and monthly reports for the upper management.
All types of student services e.g.: letters, refunds, clearance and adjustments in the system.
Responding to all students queries and emails.
Preparing all needed documents for Legal Affairs Department.
Dealing with Finance Department to solve students’
financial issues.
Using ORACLE system in all student services
Ability to help the upper management in making all types of forms
Helping the students in all types of internal money transfer
Using ORACLE system in registration process
Auditing and reviewing all students data before they get admission approval from the upper management
Proceeding all requests of changing major, withdrawal, and holding
Making files for all new- registered students with all
needed documents
Issuing promissory notes and undertaking letters for those who are in debts.
Translator & CCTV supervisor
Strong ability to write reports, plans, etc.
Supervised and monitored the CCTV system
A supervisor of (J‐ One Compound) office
Worked as a Mobilization Assistant for 3 months
Worked as a Trainer for security guards
Ability to provide administrative support to either a team or individual Excellent organizational skills and ability to prioritize tasks, meet deadlines, analyze issues, solve problems, and to multitask. Supervising administrative staff and dividing responsibilities to ensure performance.
Manage agendas/ appointments etc. for the upper management Manage phone calls and correspondence (e‐mail, letters).etc.
Submit timely reports and prepare presentations as assigned
Assist colleagues whenever necessary
Using Focus system for Procurement purposes
Receiving and directing visitors, suppliers and vendors.
(Worked directly with the CEO and clients (Good communication skills
4 English courses • Full-time English courses (3 semesters). • English for academic purposes(1 semester). • Intercultural communication course(4 months).