Bilal Hadi

Procurement Specialist at DAI

• Iraq - Baghdad
• My current job since August 2020

 Prepare complete backup documentation for procurement purchases & submit to project's Finance Team.
 Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance.
 Perform regular spot audits of procurement files, assist and collaborate in external or internal audits as necessary.
 Ensure integrity, compliance, fairness, accuracy, and openness in procurement processes.
 Ensure adequate competition is achieved, as per DAI policies and procedures.
 Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
 Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement.
 Enforce use of DAI's operations & procurement system (TAMIS), etc.
 Maintain electronic procurement records & files in various DAI's system platforms.
 General Acquisition & Procurement Responsibilities.
 Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
 Monitor, track and expedite all project procurement activities and delivery status of goods/services/work.
 Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.

Supply Chain Manager (Procurement, Logistics, Warehouse, Asset) at Shams Raondouz Company

• Iraq - Baghdad
• August 2019 to July 2020

 Daily coordination of procurement and Logistics activities.
 Ensure that the procurement department supports the programs efficiently and compliantly.
 Conduct the Technical and Commercial evaluation and accomplish the final award report for both contracts and inquiry cases. Prepare contracts to win bidder.
 Write contract letters, addendums, amendments and other communications and notices.
 Ensure that the contractor is in compliance with legal requirements, owner specifications and government regulations.
 Ensure all deadlines and conditions described on contracts are met (e.g. payments and shipping).
 Maintain an audit file for each contract, which will include the original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
 Ensures that the required documentation of supplies and transactions are completed.
 Ensures that the procurement filing system is in place and in accordance with the Procurement filing procedures.
 Replace procurement report with Dashboard procurement KPI report, Report includes procurement Data, lead-time performance and project performance that help management and program managers/directors leading to performance optimization.
 Prepare training material and train staff.
 In charge of asset register and inventory items.
 In charge of Warehouses, with timely disbursement of materials as requested and up-to-date stock records

Senior Procurement Officer at Mercy Corps

• Iraq - Baghdad
• February 2017 to June 2019

 Ensure that the procurement department supports the programs efficiently and compliantly.
 Ensure that procurement activities are legal and Moral, and compliance with Donor rules and regulations.
 Support Program and Operational employees in regular procurement planning meetings.
 Prepares formal invitations for bids/Proposals and requests for quotations, including required special terms and conditions, performance, and technical criteria.
 Develop contract proposals to support organizational goals.
 Conduct the Technical and Commercial evaluation and accomplish the final award report for both contracts and enquiry cases. Prepare contracts to winning bidder.
 Write contract letters, addendums, amendments and other communications and notices.
 Negotiate and approve contract terms while ensuring that projects remain within the established budget.
 Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.
 Prepare contracts and explain terms and conditions to managers and interested parties.
 Ensure to use the right procurement thresholds, tender and contract templates.
 Interact with contractors, in coordination with the End User & Contractor.
 Replace procurement report with Dashboard procurement KPI report, Report include procurement Data, lead time performance and project performance that help management and program managers/directors leading to performance optimization.
 Prepare training material and train staff.

Senior Procurement Specialist at Petrochina

• Iraq - Basra
• September 2013 to January 2017

 Prepares formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
 Conduct the commercial evaluation as a team leader and accomplish the final award report for both contracts and enquiry cases. Prepare purchase orders and contracts to winning bidder.
 Instructed contractors on how to prepare the invoices and review them before submitted to finance department for payment release, resolves discrepancies and invoice problems.
 Follow up the materials and service receiving reports from the end user, review them and preparing the payment package and send to the finance department for payment.
 Prepare and maintain Contracts and Purchase Order to modify and/or add Change Orders in accordance with the CPL and user department requirement.
 Negotiating impending procurements staying within budgetary limitations and ensure that procured items meet the requirements as identified in the statement of work, and makes awards.
 Supervise the contractors and suppliers to make sure that they are performing their contractual obligations.
 Supervises an office staff engaged in the processing of purchasing documents such as specifications bids, shipping releases, purchase requests and other documents.
 Conducts market and product research and costs analysis.
 Assists in the developing and recommends various operational policies and procedures within the framework of state purchasing rules and regulations.
 Coordinates with the requisitioning department to obtain required administrative information and/or documents necessary for processing the procurement.
 Advises user department representatives on purchase methods and alternate products and may recommend substitutes.
 Develops and maintains bidders' lists, Selects suppliers from bidders' lists.
 Corresponds and communicates with suppliers and departments regarding services and complaints.
 Maintains individual workload statistics.
 Assists suppliers in registering on County self-service website to receive solicitations.

planning and project management at Petrochina

• Iraq - Basra
• December 2012 to August 2013

 Controlling and monitoring the budget requirements for Projects.
 Examine the company requirements and annual planning for the Projects.
 Responsible for planning, procurement, monitoring and report on the project/purchase program and contractor progress, and will;
 High professional task and project management.
 Proof of concept demonstrations to higher management
 Assisting in the project technical proposal preparation and following the internal technical proposal approval procedure and bidding progress
 Key role in procurement process from Purchase Strategy to Technical & Commercial evaluations till Award of contracts
 Working closely with contracts and legal department on Tender progress & documentation.
 Preparing Department budget for the year after feasibility study & forecasting.
 Working with the department on planning implementation for projects.
 Responsible of daily and monthly report to all related projects progress.

Deputy Supply Chin Manager at Korek

• Iraq - Baghdad
• March 2008 to November 2012

 Contribute to the formulation and implementation of the Supply Chain Management Department Strategy and Plans as befitting the Department and business line needs and objectives
 Set Supply Chain Management Department performance objectives, in coordination with the Strategy Management and Corporate Performance Department, and continuously monitor progress and development towards organizational and Department strategic objectives
 Manage the day-to-day operations of the Supply Chain Management Department, provide expertise, encourage teamwork and align work processes to achieve high performance standards, meet established targets and engage employees in a motivated work environment
 Monitor and ensure the effective achievement of functional objectives through the leadership of the Supply Chain Management Department, set individual objectives, manage performance, develop and motivate staff, provide formal and informal feedback and appraisal, and provide guidance on training programs for employees in order to maximize subordinate and Department performance
 Develop procurement strategy and ensure proper implementation throughout the company and across reporting units
 Manage the development of an annual purchasing plan, in coordination with departments to ensure capturing similar needs and achieving economy of scale
 Manage and track order processing for materials and services and ensure technical and non-technical delivery, orienting and guiding actions upon delays in delivery or non-conformities with received quantities and qualities
 Develop tender evaluation method, compliance criteria and scoring metrics putting the best practices in place
 Issue requests for proposal (RFP) and manage tender evaluation process for best outputs
 Negotiate and sign contracts with suppliers, present the company properly and coordinate with concerned parties to avoid any gaps in signed agreements
 Manage warehousing activities to ensure proper storage of goods in ways that are safe for workers and that retain product condition for later usage
 Manage and monitor the stock levels to adjust the minimum stock quantities and order replenishments avoiding shortages that influence the flow of business operations negatively
 Monitor service level agreements verifying adherence to terms of agreement, suggesting and making modifications as needed
 Ensures that freight, custom and clearance operations are completed properly, that overseas report is updated and that end users are aware of the status of their orders

Supply Chin Coordinator at korek

• Iraq - Baghdad
• June 2007 to February 2008

IT Supervisor at Armor Group

• Iraq - Baghdad
• October 2003 to July 2006

 Start work as IT and communication engineer.
 2005 been first Iraqi employment has active position and been IT and COMMUNICATION supervisor.
 Install satellite internet service to the company and other companies as subcontractors using NSSL British
Internet Service Provider Company.
 Providing technical hands-on capabilities with: installation and configuration, remote monitoring, help-desk customer service tech support, maintenance and troubleshooting.
 Install and configuration Radio handset, vehicle and base station with MOTORALA and CODAN
component using HF, VHF technology.
 Team building; prepare employees to work as IT and Communication employees and training them on the context of the work in all branches of the company.
 Manage the configuration record, programmer file and data file on the computer system, and maintain a sufficient inventory of computer related supplies