Program Officer
FOCUS HUMANITARIAN ASSITANCE Pakistan
Total years of experience :22 years, 5 Months
• Support to implementation of programme
strategies
• Support to management of the programme
• Administrative support to the Programme
Management Office .
• Support to knowledge building and knowledge
sharing.
• Assist in development and implementation of
programme strategies, work plans including
monitoring and evaluation plans.
• Collection, analysis and presentation of
information needed for programme
development and implementation.
• Assist in developing and implementing project
communication strategies
• Assist in the operational and financial
management of responsible
programmes/projects and ensure that
necessary programme management and
financial procedures are properly implemented.
• Track and report on programme
implementation and fund utilization.
• Presentation of information for audit and
evaluation of the projects.
• Assist in preparation, filing, compilation and
dissemination of documents/materials relating
to the programme.
• Provide logistics support to the professional
and OBS for events and project related
workshops.
• Maintain good communication with jamats
volunteer and other Stock Holder at the
working level.
• Provide other daily administrative support to
the Office.
• Maintaining internal control over the use of
operational grants.
• Checking the accuracy of all bills and receipts
presented for payment. And ensuring signature
of all relevant
supporting documents and relevant authority
as per SOPs.
• Ensuring segregation of duties in financial
exercises, ensuring signature of relevant
authority in all relevant
documents, as (prepared, checked and
approved) to control the error of omission and
fraud etc.
• Supervising Office Secretary in monthly
financial reporting. And to ensure the
reimbursement at the minimum
level of operational grant at 25%. So that there
is no lack of grant.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office
budgets
• Organize a filing system for important and confidential
institution documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule
appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters,
emails and packages)
• Prepare reports and presentations with statistical
data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
As a program officer Collects and analyzes data for the situation analysis, advocacy, and project planning, management, monitoring and evaluation purposes. Analyzes program and implementation
• Assist in budget preparation and management
activities.
• Develop financial policies to ensure operational
efficiency.
• Conduct periodic financial analysis to identify and
resolve issues, gaps or variances.
• Ensure maintenance of the general and subsidiary
ledgers.
• Ensure all expenses are within assigned project
budget
• Ensure account receivables and payables activities
are performed accurately and timely.
• Identify and resolve invoicing issues, accounting
discrepancies and other financial related issues.
• Ensure that financial transactions are properly
updated and recorded.
• Preparation of annual /monthly financial
statements/and report to Head of Finance and
Central office Karachi.
• Monitor and coordination of all accounting activities
of 43 Aga Khan Schools, 2 Higher Secondary
Schools, 3 Hostels and 3 RSDUs in Chitral Region.
• Carried out review of financing made by the banks
as per the requirements of prudential regulations.
• Prepare and post transnational vouchers with
supporting documentation.
• Assist with payroll administration.
• Assist with implementation of new systems and
policies and procedures.
• Establish, maintain, and coordinate the
implementation of accounting and internal control
procedures.
• Prepare and review budget, revenue, expense,
invoices, and other accounting documents.
• Supervising inventory department to make sure
that all the receiving and issuance has recorded
properly.
• Involved in project accounting
• Custodian of Fee Manager Database in Regional
office Chitral Level.
• Cheeked and review monthly Fee Collection
Statement of RSDUs, Higher Secondary Schools
and Hostels and consolidate regional level report
to Central Office Karachi.
• Frequently monitor to recover Receivable of
Schools prepare strategy to reduce outstanding
fee at minimum days level.
• Sending 1st, 2nd reminder to defaulter and also
issue final notice to defaulter students with
coordination of Head Teacher.
• Generate academic session in fee manager
database software enrolled new students and
promote existing students to next class update
define gross fee rate ( tuition, admission, Hostel,
Ancillary, Security deposit, Exam Fee, transport fee, canteen rent and other fee etc.)In fee manger
database.
• Internal audit running project initiated by AKRS, P
within Chitral region.
• Checked and updated the financial record of
village and women organization in Chitral region
National Database and Registration Authority Pakistan.
•Checking records and issuing CNIC, maintaining record of CNIC and Checking and verifying passport.
I taught science, Math, English& S.Study to middle class.
•Collecting fee and keeping record of fee Preparing Monthly, semiannually and annually statement of school expenditure and report to Aga Khan Education Service