Sr. Document Controller
Petrofac international (Kuwait) through ASMACS
Total years of experience :13 years, 10 Months
• Day to day document receiving and updating in system & distribution to concerned persons
for Review/Approval and preparing Transmittals for Approved Documents and send into Vendors. Documents scanning, entries, updates, upload documents in document (Server).
• Prepare the Document and Transmittal through Excel & Petrocept (EDMS)system.
• Making the CRS as per documents requirement.
• Maintenance and management of all executed Contract Original Documents.
• Maintenance and management of all submitted Tender Original Documents.
• Handling (OCR) Optical Character Recognition of PDF documents.
• Manage all files related to purchase orders, all in & out letters valuation statements for materials supply, invoices etc. Maintain them in an easily retrieval format and provide backup
for the same.
• Types, issue, distributes and file faxes, letters, reports, E-mails internally follow jointly in tracking manpower.
• Data entry for daily wise Incoming & Outgoing Tracking records.
• Retrieval of documents according to manager's and staff requests.
• Generating and issuing of exception reports to project/concerned discipline.
• Distribution of documents as per the document distribution
• Responsible for safekeeping of all documents pertaining to project correspondences between the clients and the vendors including all technical, non-technical, vendor, construction and final project dossiers.
Archive on both hard and electronic copies for formal transmittal to client and vendors.
• Establish and coordinate schedule for creating databases for tracking all technical and non- technical documents and provide status update on a regular basis. Receive technical drawings from various discipline
engineers and accurately fill the Technical Document Register reflecting details of the be to documents submitted to the client.
• Prepare Transmittals are as per instructions by the client. Assign transmittals to each document and sequentially file all incoming and outgoing transmittals.
• Distribute internally the copy of the transmittals and the project quality plan to Petrofac office
and site according to the distribution matrix assigned. Receive reviewed documents from the client and make respective log entries and assign the approval codes for the commented drawings in TDR
(Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
Interface with the vendor and obtain the descriptions necessary to be provided in the Vendor Document Register. (eg date of submittal, vendor document number, number of vendor revisions. Also maintain file for the attached purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.
• Assist the planning engineer in preparing the progress of the document reports.
• Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
• Day to day document receiving and updating in system & distribution to concerned persons
for Review/Approval and preparing Transmittals for Approved Documents and send into Vendors. Documents scanning, entries, updates, upload documents in document (Server).
• Prepare the Document and Transmittal through Excel & Petrocept (EDMS)system.
• Making the CRS as per documents requirement.
• Maintenance and management of all executed Contract Original Documents.
• Maintenance and management of all submitted Tender Original Documents.
• Handling (OCR) Optical Character Recognition of PDF documents.
• Manage all files related to purchase orders, all in & out letters valuation statements for materials supply, invoices etc. Maintain them in an easily retrieval format and provide backup
for the same.
• Types, issue, distributes and file faxes, letters, reports, E-mails internally follow jointly in tracking manpower.
• Data entry for daily wise Incoming & Outgoing Tracking records.
• Retrieval of documents according to manager's and staff requests.
• Generating and issuing of exception reports to project/concerned discipline.
• Distribution of documents as per the document distribution
• Responsible for safekeeping of all documents pertaining to project correspondences between the clients and the vendors including all technical, non-technical, vendor, construction and final project dossiers.
Archive on both hard and electronic copies for formal transmittal to client and vendors.
• Establish and coordinate schedule for creating databases for tracking all technical and non- technical documents and provide status update on a regular basis. Receive technical drawings from various discipline
engineers and accurately fill the Technical Document Register reflecting details of the be to documents submitted to the client.
• Prepare Transmittals are as per instructions by the client. Assign transmittals to each document and sequentially file all incoming and outgoing transmittals.
• Distribute internally the copy of the transmittals and the project quality plan to Petrofac office
and site according to the distribution matrix assigned. Receive reviewed documents from the client and make respective log entries and assign the approval codes for the commented drawings in TDR
(Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
Interface with the vendor and obtain the descriptions necessary to be provided in the Vendor Document Register. (eg date of submittal, vendor document number, number of vendor revisions. Also maintain file for the attached purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.
• Assist the planning engineer in preparing the progress of the document reports.
• Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.