Administrative Assistant
Department of Education
Total years of experience :0 years, 11 Months
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Performing administrative support functions for overall project record keeping
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Organize and archive documents
• Monitor technical documents review and approval in accordance with agreed schedule
• Computer related task such as troubleshooting the computer components in hardware and software
• Submit and reconcile expense reports
• Provide general support to visitors
• Manage logs of incoming and outgoing transmittals
• Retrieve files as requested by employees and clients
• Troubleshoot and monitor network and internet connection
• Take dictation research and creates presentations
• Generate different types of reports such as incoming and outgoing document logs
• Handle documents of multiple projects
• Prepare and monitor invoices
• Implement and maintain document processes and procedures
• Set-up projects folders and facilitate project communication process
• Assistance in the preparation collation and issue of reports and registers as may be required
• Maintain confidentiality around sensitive information and terms of agreement
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Receive, sort and distribute the mail
• Manage staff appointments
• Check for document’s accuracy and edit files as required by immediate superior
