Executive Secretary
Larc En Ciel
Total years of experience :3 years, 11 Months
Job Responsibilities
• Manage diary and schedule meetings and appointments.
• Reminding the General Manager of important tasks and deadlines.
• Accompanying/assisting the General Manager in attending exhibits, events.
• Maintain the General Manager’s office area clean and well organized.
• Make hotel, transportation and restaurant reservation.
• Monitor employees’ attendance.
• Produce and distribute correspondence memos, minutes and forms.
• Prepare monthly and weekly reports.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Completes requests by greeting visitors, costumers in persons: answering or referring inquiries.
• Encode and send quotation and Invoice to the clients.
• Using various computer packages- Word, Excel, PowerPoint.
• Assist Procurement Department to locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing order supplies; verifying of receipt supplies.
• Maintains costumer confidence and protects operations by keeping information confidential.
• Make copies of correspondence and other printed material. Open, read, route, distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients and customers.
• Maintaining records of all bookings e.g. date events and venues.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Collect and disburse funds from cash accounts and keep records of collections and disbursement.
• Plan event from start to finish according to requirements, target audience and objectives.
• Come up with suggestions to enhance the event’s success.
• Ensure all the children in the events are safe, supervised and accounted for at all times.
• Assist all the children in participating all the event activities.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
• Ensure compliance with legal and safety obligations.
• Maintaining records of all external performers and suppliers.
• Ensuring all the items for events arrive on time.
• Process payment through bank transfer or prepare cheque to the suppliers and part-timers.
• Other duties and responsibilities the management may give from time to time.
Job Responsibilities
•Check, Respond To and Print emails.
•Answering phone calls.
•Encode and send quotation and Invoice.
•Print files from AutoCAD and other soft wares.
•Photocopying, printing and scanning.
•Using various computer packages- Word, Excel, PowerPoint
•E-Mail newsletters, promotional material, and other information.
•Maintain scheduling and event calendars.
•Make copies of correspondence and other printed material. Open, read, route, distribute incoming mail and other material, and prepare answers to routine letters.
•Schedule and confirm appointments for clients, customers, or supervisors.
•Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
•Other duties and responsibilities the management may give from time to time.
Mail newsletters, promotional material, and other information.
* Maintain scheduling and event calendars.
* Make copies of correspondence and other printed material. Open, read, route, distribute
incoming mail and other material, and prepare answers to routine letters.
* Schedule and confirm appointments for clients, customers, or supervisors.
* Set up and maintain paper and electronic filing systems for records, correspondence, and
other material.
* Other duties and responsibilities the management may give from time to time
On the Job Training:
School : Malasin Elementary School
Address
Bachelor of Elementary Education (BEED) is a four year degree program designed to prepare students to become primary school teachers. The program combines both theory and practice in order to teach students the necessary knowledge and skills a primary school teacher needs.
