Executive Assistant / Team Assistant
ABB Transmission & Distribution
Total years of experience :10 years, 4 Months
- Greet and welcome guests to the Department Head and for the Team.
- Completes a broad variety of administrative tasks for the team including: managing an extremely active calendar of appointments; completing expense reports.
- Serve as point person for the SVP office.
- Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Prepare meeting and presentation materials MH and for the team.
- Communicates directly, and on behalf of the team, when required.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the team, including those of a sensitive or confidential nature.
- Claim business expenses and send it to the account dept. using SAP System.
- Provides a bridge for smooth communication between the team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Handling travel arrangement including (hotel booking, flight ticket, transportation, arrange visa if required)for the Department Head and Team.
- Responsible for developing agendas and preparing for the meetings of the Board.
- Works closely and effectively with the team to keep them well informed of upcoming Commitments and responsibilities, following up appropriately.
- Follow-up and monitoring of invoices form suppliers and for client and follow the outstanding payment from client.
- Support the internal communication activity as and when needed
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
- Highly sensitive and confidential information and will be put in a pivotal position of trust.