Administrator & HR Supervisor
Daewoo E&C
Total years of experience :10 years, 11 Months
Job Responsibilities:
Documentation, Processing & Issuing of all our Staff & Worker’s;
o Renewal of Resident Permit (Iqama) through Muqeem system.
o Issuing of Single & Multiple Exit Re-entry Visa, Final Exit Visa through Muqeem System.
o Cross checking of employees data in Muqeem system for any update.
o Processing of Health Insurance and Bank Salary Account.
o Doing Bank Transactions for Payments like Iqama, Visa, Traffic Violation etc.
o Issuing of Driver’s International & National Vehicle Authorization through TAMM system.
o Processing of Vehicles Insurance & Periodic Inspection.
o Monitoring of any Traffic Violation in Muqeem & Tamm System.
In-Charge for all types of KJO (Al-Khafji Joint Operations) site Access ID’s & Gate Passes;
o Preparing all type of KJO site access applications.
o Issuing of Personnel’s site access ID’s.
o Issuing of Vehicles & Equipment’s site access gate passes.
o Issuing of Material gate passes.
o Issuing of 24-Hours Site access permit.
o Maintaining the summary for all issued & returned ID’s & Gate Passes.
o Assisting in KJO service center for issuance of Ids & gate passes.
Handling Vendors Related work;
o Coordinating with Vendors for documents to process the IWV & WVA(work visit agreement) of engineers.
o Pick & Drop from Airport, Hotel to Job Site & Vice versa.
o Booking of Hotel & Payment Processing.
o Processing of Job Site Access Gate Pass.
o Monitoring & Updating of Vendors Visa Status and Arrival Departure summary.
Making Company Letter of Correspondence, Memos, Warning Letters & Disciplinary Action, Accident & Incident Report.
Ensure smooth flow of daily work activities at site, providing proper assistance to our workers, transportation request, transportation scheduling, meals and snack request.
Carrying out day to day administrative task including; insuring enough office supply at site area.
Handling the admin dept. site expenses, preparing the Payment vouchers & uploading into SAP ERP.
Scheduling / Requisition / Monitoring and control of our workers;
o Ticketing Reservation & Booking.
o Scheduling Board updating, Pick & Drop arrangements.
o Medical after Arrival, Safety induction.
o Camp Accommodation, Food Arrangement, Hospital Referral.
In-charge of workers, staff, & managers accommodation.
Handling all the jobs related to accommodation;
o Preparing the Catering Men-days report every month.
o Electricity, Water & Internet bill Payment.
o Purchasing of all materials related to accommodation.
o Allocation of rooms to everyone.
o Maintenance & repairing work control.
o Potable water delivery control.
Procurement & handling of Suppliers contract for removal of waste, sewage and delivery of drinking water.
Doing the all billing payment for telephone & internet service provider.
Monitoring of worker’s daily attendance.
Monthly payroll, including monitoring of workers Daily Timesheet and workers Daily Manpower Accountability Report.
Distributing monthly timesheets to all departments, cash salary & providing pay slip.
Manpower Summary updating daily.
Maintaining personnel files of all workers & staff including review of;
o Individual Contract.
o Annual/Emergency.
o Benefits/Final Settlement.
o Salary.
o Worker Evaluation.
Coordinating with local manpower supplier for the hiring of workers.
Sending RFQ & Issuing of LPO (local purchase order), PO (purchase order) for procurement of materials, tools and office stationaries to our local suppliers.
Review and summarization of monthly invoices received from all suppliers.
Arranging of transportation and food request for our workers having overtime.
Monitoring the movement of workers from time to time (inter-department movement) transfer of workers, Violation Report, Warning Letters and disciplinary measures undertaken to workers.
Operate all kinds of office machines (computer, fax, Xerox, printer. Telephone).
Work Description Included in Above Job Responsibilities
Work Description Included in Above Job Responsibilities
Included in Below Job Responsibilities
Preparing office documents, forms, records and other inspection materials.
Maintain the Data folder and enter Data Specification like Calculation, Data sheets, Technical attachments and QA/QC details.
Receiving documents issue status.
Distribute the documents with transmittal correctly, Nos. of distribution Copies for document and register in the document Management System.
Entering all Outgoing correspondence and Transmittal details in our utilities division data base and update.
Classify the Documents and arrange in proper location & accurate filling system.
Receiving Documents issue status.
Sending & Receiving of E-mail and Fax.
Prepare the circulation list for the received documents.
Updating & Maintaining RFI Log (Request for Inspection).
Job Responsibilities:
Ledger maintaining.
Invoices preparation and issuance against the each sale order.
Worker’s salary sheet preparation & Issuance of Salary to the workers.
Supervision of workers.
Keeping and updates the warehouse record on daily basis.
Preparing the daily stock report of Raw Materials and Production.
Worker’s working hours, overtime, incentive calculation and record keeping of each worker.
Daily and monthly stock reports preparation.
Managing and supervising the Factory record as Hard copy and Soft Copy Formats.
Marinating the record of each distributor as in both formats.
Maintain and supervise all the postal activities.
Issuance and supervision of the each order.
Job Responsibilities:
Entry and verification of OSA, SSA & SC accounts.
To monitor the overall groups progress as well as the behavior of group members.
To give first priority to the group members needs and objective.
Job Responsibilities:
To keep an eye on the over all DEO’s progress as well as daily target & the behavior of DEO’s.
Assigning of data to DEO’s.
To provide the help and guidance to the DEO’s.
Verfication of data entered by the DEO’s.
Preparing the target report of each DEO’s.
DEO’s working hours, overtime, incentive calculation & record keeping of each DEO’s.
Salary sheet preparation.
