Salem FETOUH

• Participated in meetings for coordination of logistical support and supply chain needs.
• Processed and analyzed supply chain requests, identified logistical bottlenecks, and proposed solutions.
• Prepared RFQs, PRs, and Evaluation Forms, and managed contracts in compliance with IOM rules.
• Coordinated transportation, storage, and distribution of goods and services.
• Reconciled invoices from transport service providers and managed logistics filing systems.

• Created, maintained, and updated personnel files for all staff, interns, consultants, and UNVs.
• Monitored contract expirations, coordinated renewals, and processed staff actions in PRISM HR system.
• Managed separation processes, coordinated with PAC, and prepared employment certificates.
• Arranged medical examinations and followed up with PAC on clearances and medical forms.
• Calculated and prepared overtime sheets and tracked attendance and leave balances.
• Assisted HR Officer in resolving HR issues, trained new HR users, and ensured data integrity in PRISM HR.
• Prepared monthly payroll and official documents for Ministry of Foreign Affairs, and ensured compliance with protocols.
• Monitored the Staff Evaluation System (SES) and followed up on pension documents.

• Maintained and updated personnel files for national and international staff.
• Prepared consultant/internship contracts, coordinated recruitment, and followed up with candidates.
• Processed contracts, promotions, separations, and coordinated with Field Personnel Unit Panama.
• Managed separation documents, including preparation and issuance of separation notices and employment certificates.
• Arranged medical examinations and followed up with PAC on medical clearances and service plan admissions.
• Prepared and submitted monthly personnel reports, calculated overtime sheets, and tracked attendance and leave balances.
• Assisted in analyzing and resolving HR issues, acted as PA administrator in PRISM HR system, and established an electronic filing system.
• Issued HR letters, certificates of employment, and prepared monthly payroll.

• Assisted in the creation, maintenance, and update of personnel files for all staff.
• Tracked all travel authorizations, assigned numbers, and calculated daily subsistence allowances (DSA).
• Prepared overtime sheets for drivers and HR letters for visa applications.
• Reviewed attendance records, ensured accurate calculations, and prepared official correspondences for residency visas, vehicle licenses, and airport passes.
• Assisted HR and Finance units in filing and archiving system creation.

• Programme Support (75%):
o Maintained and indexed all hardcopy files for grants in coordination with Programme Officers and National Programme Officer.
o Designed archiving systems for shared folders and saved data on CDs; organized storage room.
o Organized the IDP server folder to eliminate duplications and drafts for easier access.
o Supported auditing of completed grant budgets by translating and analyzing receipts, invoices, and documents; recommended actions to Programme Officers.
o Assisted Programme Officers in generating grants in the activity database, ensuring data accuracy.
• Logistics Support (25%):
o Coordinated preparation and logistics for workshops, seminars, and official meetings, including arranging meeting spaces and translations.
o Organized hotel reservations and transportation for participants; managed accommodations with logistics officer.
o Ensured office machines and equipment were turned off after hours and wrote monthly maintenance reports.
o Managed external calls, controlled admission of authorized personnel, and handled mail sorting and delivery.
o Packaged materials for delivery and conducted minor troubleshooting on office equipment.