I am responsible to deal with developmental portfolio and administrative matters of the government as reflected below which Include but are not limited to:
PLANNING:
•To make a consolidated plan for Cost Estimation, Financial Planning & Analysis, Economic Analysis, Human Resource requirements, Procurement of goods and services and other allied arrangements for each project.
•To assist attached departments with the development guidelines, SOPs, KPIs, rules & regulations, pertaining to the administrative, financial, monitoring, strategic framework and commercial strategy in the larger public interest.
•Responsibility to manage the collection, integrating, processing, and analysis of any loopholes in the sector and to make process improvement recommendations.
ADMINISTRATION:
•To share the progress that all new initiatives, SOPs, strategic framework, rules, and regulations have been complied and followed.
•Circulation, collection, and consolidation of monthly/quarterly progress reports, drafting working paper for the progress review meetings highlighting issues, problems, slow-moving and problematic projects and suggesting possible solutions to each and every problem.
•Proper record keeping of all official correspondence and its timely retrieval for all stakeholders as per policy of the Department.
•Furnishing/Drafting comments, minutes, letters & other official correspondence at Secretariat level.
PROCUREMENT:
•To prepare, maintain, and implement a consolidated Procurement Plan for all relevant procurement activities, throughout the Project implementation period and in accordance with the government procurement guidelines.
•To manage the bidding process for procurements of all goods and services, and to prepare the Terms of References (TORs) and Request for Proposals (RFPs), and evaluation of Expression of Interest (EOI) and Technical and Financial Proposals for selection of a successful bidder.
•To prepare comprehensive quarterly reports on the status of on-going procurement activities and actions covering the preparation of the bidding documents, advertising, bidding, evaluation, contract award, contract agreements, securities, and related correspondence etc. for each contract for reporting, review and audit purposes.
HUMAN RESOURCE & RECRUITMENT:
•To prepare and implement the annual HR Plan for the attached departments to ensure the right number and type of people to achieve the objectives of the Project/Programme.
•To assist in the recruitment of the project staff i-e to make advertisements containing all requirements, shortlisting, convening interviews, issuance of offers letters, annual performance appraisal, contract expiry and renewal and all matters related to the human resource management.
•To conduct, from time to time, the job analysis to identify and ascertain the job requirements for each project.
•To design and implement training and development programs for project staff to build their capacity and improve their efficiency.
FINANCIAL MANAGEMENT:
•To assist department for quarter, semiannual and annual audit of funds and stocks.
•To deal with financial portfolio which includes but are not limited to the budgeting, allocation of funds for each project, financial viability of project/scheme, releases of funds, punching in SAP system, Authentication of Audit Copies, ensuring transmission of funds from Govt account to the assignment accounts/designated accounts, Audit of projects, re-appropriation of funds i-e excess and surrender of funds, quarterly financial progress review, disbursement of funds to the authorities as one-liner or grant in aid, dealing with funds of foreign donors i-e world bank, USAID under MDTF etc.
FOR MORE DETAILED JOB DESCRIPTION KINDLY VET ATTACHED CV PLEASE.
- مجال الشركة:
- خدمات تكنولوجيا المعلومات
- الدور الوظيفي:
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البحث والتطوير
