Regional Finance Officer
Medair International
مجموع سنوات الخبرة :11 years, 11 أشهر
My responsibilities are to check and audit our partner expenses, and to write a report about their accurecy, completeness, and timeliness. Also I'm responsible to sign the payment disbursement forms that our organization uses for their expenses and transfers. I'm also engaged with other finance tasks such as handling petty cash and following up on closing employees advances. Another thing that assigned to me is capacity building for our partners finance officers by which I train them on our financial procedures and processes periodically to keep them updated.
• Support with preparing the Country Office financial plans, reviewing and updating them.
• Prepare the monthly financial accounting reports according to the monthly financial cycle.
• Check and verify the supporting documents for the Country Office and Partner.
• Support with preparing project budgets and financial reports to the donors.
• Oversee all aspects of partnership management from due diligence vetting, project and agreement development, sub-award management, and monitoring and accountability.
• Managing Lebanon Country Office and Partner financials for the regional projects.
• Manage bank accounts and petty cash for the country office and the regional office.
• Provide support and guidance to the HR generalist, management, and other staff when needed.
• Maintain a proper filing system.
• Follow up on logistics and office needs.
• Oversee the overall financial and administrative management of the program.
• Monitoring BvAs and analyzing them to make sure that the actual numbers are in line with the spending plan and the project plan.
• Controlling and Overseeing Partners’ Budgets, by doing budget monitoring for partners on a monthly basis and making sure that they are following the spending based on the budget, by reviewing their monthly reports and supporting documents.
• Led the process for public tendering related to the program, this process was intended for the best selection of the partners and outside parties who will implement SPARK’s program, also to get more competitive offers to achieve the highest efficiency for using the program’s fund.
• Oversee the contracts with implementing partners including governmental, non-governmental, and community-based organizations as well as with service providers for the program (individuals and companies).
• Representation and networking with donors and partner institutions.
• Ensure compliance with all the provisions of guidelines regarding personnel management, procurement, sub-contract, and financial management.
• Preparing cash forecast and budget planning in coordination with project staff to meet project targets and ensure that the actual spending is in line with the project plan.
• Perform daily routine accounting tasks, e.g. approve and make payments and other financial transactions to ensure compliance with staff rules, financial rules, and implementing instruments/authority; process all payments in the bookkeeping system.
• Preparing monthly reports on partners’ expenses with complete explanations about any issues over them and whether they are solved or not, and suggesting possible solutions.
• Handling all related income tax and social security payments and reports to government officials of relevant departments on SPARK obligations.
• Creating partners’ budgets, controlling them, and measuring performance.
• Handling HR tasks; employees’ contracts translation, following up on attendance, and monitoring the HR app on SPARK’s system.
• Controlling and Overseeing Partners’ Budgets, by doing budget monitoring for partners on a monthly basis and making sure that they are following the spending based on the budget, by reviewing their monthly reports and supporting documents.
• Regularly visit the partners’ offices and identify support needs and training needs, support in the conducting of pieces of training in grant compliance for all relevant staff.
• Cash Forecasting: prepare the cash forecast quarterly and arrange with headquarter on transferring the fund as needed.
• Cash & Cheques Processing: Handling cash and writing cheques, and making sure to maintain full supporting documents for each transaction, in addition, to reviewing the expenses eligibility and their matching with the related budget lines.
• Preparing monthly reports on partners’ expenses with complete explanations about any issues over them and whether they are solved or not, and suggesting possible solutions.
• Handle all related tax and other tax returns and report to government officials of relevant departments on WUSC obligations.
• Review and implement necessary improvements to financial controls, systems, and policies of WUSC in financial management in Jordan in accordance with applicable laws and regulations.
• Creating partners’ budgets, controlling them, and measuring performance.
• Support and advise the Country Director and project officers in the establishment, updating, and implementation of emergency and security procedures adopted by WUSC for staff and volunteers in Jordan.
• Manage the procurement and maintenance of the vehicle(s), equipment, and office furniture in accordance with WUSC procurement procedures.
• Support project staff, partners, and volunteers in the development of their financial management skills and, where appropriate, organize training.
I was responsible for Accounts payable, bank reconciliations, social security, employees income tax payments, employees salary deductions account, employee advances account, communications with outsiders (banks, suppliers...), ...etc
I have completed my bachelors degree within two years and nine months, mentioned in the honor list during the period I studied in the university, and graduated with excellent degree.