Purchase Executive
Al Jassim Group
Total years of experience :11 years, 10 Months
Local and International Purchases
• Purchasing quality goods for companies to support their everyday operations (Food, Non-Food & Maintenance)
• Monitoring and determining of inventory items to forecast and near expiry items
• Collaborating with Operations, and Facility Management
• Sending of request for quotation/ scope of work/ fit-out works/ bill of quantities to suppliers and contractors
• Reviewing the quotations, scope of work and negotiating price
• Making cost comparison and recommendation for approvals
• Issuing LPOs thru SAP System
• Following-up suppliers on the deliveries
• Validating of Actual Receipt versus Purchase Order per outlet and properties
• Making Good Receipts Purchase Order & Landed Cost for International Orders
• Updating and monitoring Supply Chain stock report/plan and other reports
Contracts, Licenses & Tenders
• Conducting interview with vendors, negotiating supplier agreements, and managing vendor contracts
• Preparing Tender documents for all annual maintenance contracts etc.
• Organizing a meeting to finalize maintenance contract
• Facilitating Fire Alarm/ Fire Fighting/ Ansul Systems and Kitchen Hood cleaning, Real Estate facilities and other maintenance contract
• Monitoring near expiry Civil Defense licenses and ensuring restaurants electrical equipment interfaced with Fire Alarm Systems and main fire alarm panel (QCDD Standards - Qatar)
• Accountable for the documents regarding Civil Defense license application/renewal of all properties
• Coordinating with the Civil Defense regarding inspections and rectifying QCDD comments to comply
Logistics
• Ensuring accurate documents for all Import Activities before endorsing to clearing agent
• Getting quotation (via Air & Sea) for Import shipments
• Coordinating with third party logistics (3PLs) for the shipment clearance
• Overseeing arrival of shipments
• Providing shipping details and delivery instructions
• Ensuring that there is a safe and timely dispatch of goods until delivery to warehouse
• Processing invoices for payment
• Ensuring all the requirements of the Operations are met on time in an efficient and safe manner
• Maintaining coordination with vendors, service providers and transport carriers
• Monitor on-time acknowledgement of all orders released to suppliers
• Secure delivery date for inventory and budget effective purchases
• Create and update vendor master maintenance
• Manually convert PR to PO
• Communicate with prospective vendors to determine terms and availability
• Process/Place Urgent Orders (Manual PO)
• Process and investigate Vendor Discrepancy Report
• Prepare reports for leftover PRs
• Devise purchasing instructions and ensure proper procedure for the company and vendors
• Propose process improvements to resolve existing and recurring issues
• Create macro tools (VBA Codes) to improve process
• Manage relevant services related Procurement Process (Ordering Process, Vendor Master, etc.)
Coordinate logistics activities with procurement, sales and supply
Ensure accurate documents for all Import/Export Activities
Arrange booking (via Air & Sea) for Import and Export shipments
Provide shipping details and delivery instructions
Prepare reports on material movements and other operational logistics issues
Update and monitored shipments from suppliers origin to destination
Secure import entry for Filing
Assist supplier on Invoices for payment
Assist the Lead Buyer to achieve the Procurement Plan for the JG Summit N2 & H2 plant project worth Php 900M
thru:
Source of Supplier
Organize a Pre-Bid meeting
Send of Request for Quotation/ Scope of Work to Supplier
Make cost comparison and recommendation
Follow-up supplier on the deliveries
Coordinate with Logistics on the shipment
Update and monitore Procurement plan and other reports