Project Secretary
ITP
Total years of experience :8 years, 2 Months
Provide full assistance to Project Manager and Department Managers
Arrange and schedule appointments and meetings
Prepare all correspondence documents such as letters, minutes of meeting, transmittal, etc.
Responsible in logging in/outs of project documents and archiving such as technical query, design, engineering,
method statement,
Set-up and prepare database for tracking physical progress at site
Prepare weekly cost report and monthly progress billing in accordance with the contract requirement
Tracks, verifies and documents work quantity accomplishments
Receiving controls records upon project close-out for storing/archiving as required per Document Control
Procedures
Quantity take-off for on-going activities and monitor actual quantity installed
Prepare daily activity report, manpower and equipment
Preparation of back-up to support the planning and costing
Prepares overall progress computations as an aid to the Planning
Attend progress meeting or any other meetings as
Jointly review and prepare balance of work schedules and its corresponding manpower requirements with
Construction management
Collates information from other departments
Assists in the preparation of a Daily work schedule & Look-ahead for Operations group
Update installed quantities into respective discipline tracking database to support progress reporting and
measurement for invoicing
Perform multi- task works assigned by superiors
Preparation of Daily/Weekly/Monthly Production Report and its relative back-up, subject for submission to
Client for information and necessary approval.
Conduct site monitoring on all aspect of daily site construction activities.
Analysis of daily progress as per Client prescribed construction schedule and give an account of daily work
deviation.
Filling and analysis of Section Daily Report.
Constant checking of piping work volume thru PAS System and presentation of outputs to Site Manager and
Planning Manager.
Plotting of daily work progress to Actual Work Schedule, to aid the Planning Manager for work schedule site
implementation.
Assist Planning Manager on meeting and brain-storming on project work status, with the preparation of relative
data/illustrations.
AAC Ethylene Ammine Project
Sole in charge on the distribution and printing of relative piping isometric drawings from PAS System, to aid site
personnel.
Preparation of Daily Welder Report and subject for department manager approval and submission to Planning
Department.
Monitoring and safe keeping of client issued isometric drawing and plan drawing, taking into consideration the
necessary revisions.
Preparation material request form for material issuance at site.
Encoding of welded, bolting and treaded joints at PAS System.
Monitoring of department daily manpower count and preparation of overtime request.
Ras Laffan Refinery Project - Tank Farm
Alkhor, State of Qatar
GS
Primary in-charge on product sample subject for Laboratory testing and analysis (physco-chemical test, sodium
nitrate extraction test, fat analysis using soxhlet method, peroxide oxidation test).
Monitoring and careful evaluation of product intended for export.
Taking of random samples from line production on timely basis for product analysis and deviation.
Tasked to conduct daily quality inspection and preparation of related reports at all areas of production (Mixing,
Picking, Wrapping and Slug Area).
Carried out Leak Solution Test for determining the durability of each product package.
Supervised rigid weight testing of finish product prior to final processing, thus insuring correct product weight
will be sold to public.
Coordinate with production line in-charge for any quality assurance matters and to carried-out necessary
rectification.
Handling and solving logistic complains.
Conduct training on new product introduction and processing to production line personnel.