Senior Adminstror
PepsiCo International - United Arab Emirates
Total years of experience :19 years, 0 Months
• Facilities management and accountable for services such as cleaning, security and parking, to make
sure the surrounding environment is in a suitable condition to work
• Reception Team lead
• Duty Management and supervision of up to 5 members of staff
• Stakeholder Management including Gate-pass, Permit approvals and meeting planner management
• Dealing and managing couriers via DHL and UPS using service providers’ system and SAP
• Creating and processing Purchase orders and Invoices for office inventory and wares via SAP followed
up by quotation approvals based on best price and specification
• Auditing and managing office wares on a monthly and fiscal year basis, performing highly sensitive tasks and filing information and data as per the international requirement (GDPR Rules)
• Procurement management of samples for 7 different sources of shipments from 3 continents via SAP
system for Quality Assurance /Quality Control and Staff sampling
• Calendar management by creating roadmap of senior staff on a weekly basis
• Facility Management of office inventory maintained such as printers & card machines (MTZ)
• Coordinating with IT in setting up credentials, systems, and office equipment such as computers, laptops for new employees
• Dealing with maintenance contractors on a regular basis and ensuring issues to be solved in a
maximum of one week turnaround
• Updating line manager on a monthly basis of all facility expenditure based on actuals versus budget
via Excel tables and charts
• Answering screening and forwarding incoming phone calls to respected personnel
• Maintaining security by following procedures, monitoring logbook and issuing visitor badges
• Obtaining accurate client information by answering telephone calls, interviewing customers, verifying
and providing information
• Adhering high quality results by following standards and guidelines; recommending procedures
Training and workshops:
• Courier service providers’ system training via attending workshops for DHL and UPS
• SAP training by attending monthly workshops at the PepsiCo HR training college
• Aquila software training by attending online workshops provided by Aquila Inc.
• Online training for operating MTZ and other similar machines for creating and maintaining cards.
• Attended “Consulting essential workshop” for Scoping toolkit, Analysis toolkit and Evaluation toolkit at the PepsiCo HR training college
• Attended and successfully completed Front Desk Professional Image Building (FDPIB) provided by PepsiCo HR training college
To, Human resource Subject: Job Application Dear Hiring manager Good Day I would like to apply for this job position in your esteemed organization. I believe that I am equipped with all the necessary skills and Qualifications that are needed to match the requirements for a job opportunity. I have the passion and commitment to foster my abilities in the field of HR Coordinator, Customer services, Facilities Manager & Receptionist. It will bring a great sense of honor and respect to work with you which in turn will motivate me to be on my toes to grow along with the company. I’ve enjoyed working with a great group of people, but I desire to take on more responsibility and grow in a career. I am Trustworthy and reliable. Confidence in taking fair decisions with ability to get results of my work. I have good communication skills, straight forward to work with & a quick learner. A motivated and experienced HR Coordinator, Administration & Receptionist, with 13+ years in Services Industries (FMCG) multinational company Pepsi Cola International and a proven track record of success. Specializing in Administration, Project Coordination, Customer Service and Relations executive & Staff Development & Training Department. I would highly appreciate it if given a chance for a short interview and definitely won’t let you down the expectations. Thanks & Regards, Yours Sincerely Sikander Ali Baluchi