Procurement Specialist
Children's with Disability Association Riyadh
مجموع سنوات الخبرة :30 years, 8 أشهر
Core Strengths & Enabling Skills
Staff Mobilization Taxation /VAT & Audit
Recruitments of Staff Annual Budget for Traveling
Planning & Prep. Of Salary Scale Cost-effective traveling plan
Achievements:
In 2010 when I became part of this organization, foreign employees from only 19 countries were working here. As an HR specialist, I encouraged workforce diversification to the extent that by 2018 foreign employees from 31 countries are working here.
Design & streamline salary structure for Saudi nationals, Europeans & other foreign staff, as per qualifications, experience, work knowledge & skills. In addition divide into four major groups & sections, Management, Medical, Education, and Personal & Administration as per organization demand with the availability of the market workforce.
Under my supervision with the collaboration of the IT department, we have introduced a new software program to facilitate all our employees inside KSA or even outside the kingdom. This software contains all the personal updated status of the employees and each can view and update his/her status in the organization regarding all the fringe benefits, Allowances, Salary, Payslip, leave privilege, education & certification, vacation, and all other facilities offered by DCA. Through this software, each employee can contact any department, any time and from anywhere via this software built-in email or request box facility.
Job Description as HR Specialist:
1. Implementing recruitment strategies for local & foreign staffing hiring with a complete background investigation.
2. Arrangement of visas either single status or family as per designation & position.
3. Fulfill shortfall of staff in Head Office & branches.
4. Follow departmental heads to facilitate employees with orientation programs regarding HR policies, organizational procedures, laws, transferring, promotions, and terminating policies.
5. Provide contract renewal procedure to contractual.
6. Maintaining budget spreadsheets that include salaries, payroll, taxes, fringe allowance for employees' families.
7. Monitor budget by department.
8. Prepare a cost-effective annual traveling budget and traveling plans for employees and board members.
9. Facilitate employees with health, life, and disability insurance.
10. Maintains employees' files in compliance with the legal requirements of our organizations.
11. Keep employee records updated according to the changes in employee status.
12. Plan annual performance review sessions according to the contractual and permanent staff as per policy.
13. Fixing promotion and annual increments policies with departmental head's comments and final remarks from the respective committees.
14. Attending time to time meetings with QC Manager, Rehab & Medical directors & HR director and to look after and follow-up & complete the requirements i.e updating of Database, Credentialing process, staff licenses, staffing & manpower plan, list of the vacant position, advertisement & announcement, staff evaluation & job description, staff satisfactory survey, etc.
15. Execute all personnel procedures of the DCA employees in accordance with the rules and regulations as per DCA rules & policy.
Previous Employment History
Mar 2008 - Jun 2010 Al Obaid Group /Canal International - Saudi Arabia
Position - Senior Accountant
Import Department - Foreign & Local Purchase
Previous Employment History
Oct 1993 - Mar 2008 Work with UNIDO/UNDP - United National Project in Pakistan
1. Plastic Technology Centre - PTC
2. (Synthetic Fibre Dev. & Application Centre - SFDAC
3. Eco Textile lab.-ECO (Establish in 2000 by Govt. of Pakistan in SFDAC)
Position - Deputy Manager Accounts
Responsible for the centralized procurement process of head office & 11 branches.
Using an ERP system establish and handles the complete process of purchase if above the limit.
Register the request of material, verifying internal documents, and necessary action.
Verifying vendor documents of registrations, VAT & others.
Prepare & submit the documents to the approval committee.
Confirmation email to the selected supplier and follow-up.
Responsible for A/payable and verifying all the bills & documents before submitting them.
Prepare & collect different reports i.e (GRIR, GRDR, Store & Internal documents.
Fixed assets items record in assets program & follow up other items must record in-store database.
Verified the invoices as per item quantities & complete the payment process.
Attending the meeting with management for ISO and preparing different schedules, structures, and planning of document materials to meet & fulfill the requirement of auditors.
Prepare different forms and documents for departmental and document reporting system to record and track of system with an uptake reporting system for management propose for the quarterly and annual reporting system.
Timely maintains and analyzes different reports to review department progress.
Submit WIP (Work in progress report) for overall material, equipment, and accessories to management.
Supervise stock count on a monthly basis and participate in the annual audit.
Other assignments as and when needed by management.
Disabled Children’s Association is a charitable organization owned by Prince Sultan bin Salman, it has 10 branches throughout all over the Kingdom of Saudi Arabia.
I am working as an HR Specialist since July 2010, my working strategy is to value and facilitate employees in the best possible way to meet their satisfaction level and to encourage employee retention on which aids in employee's personal and professional growth through continuous performance evaluation. Through this strategy, DCA has achieved its sky-high position. in 2010 we had 7 branches and now successfully running 10 branches, Soon we are launching our new branch in Gizan in July 2018.
Achievements:
In 2010 when I became part of this organization, foreign employees from only 19 countries were working here. As an HR specialist, I encouraged workforce diversification to the extent that by 2018 foreign employees from 31 countries are working here.
Design & streamline salary structure for Saudi nationals, Europeans & other foreign staff, as per qualifications, experience, work knowledge & skills. In addition divide into four major groups & sections, Management, Medical, Education, and Personal & Administration as per organization demand with the availability of the market workforce.
Under my supervision with the collaboration of the IT department, we have introduced a new software program to facilitate all our employees inside KSA or even outside the kingdom. This software contains all the personal updated status of the employees and each can view and update his/her status in the organization regarding all the fringe benefits, Allowances, Salary, Payslip, leave privilege, education & certification, vacation, and all other facilities offered by DCA. Through this software, each employee can contact any department, any time and from anywhere via this software built-in email or request box facility.
Job Description as HR Specialist:
1. Implementing recruitment strategies for local & foreign staffing hiring with a complete background investigation.
2. Arrangement of visas either single status or family as per designation & position.
3. Fulfill shortfall of staff in Head Office & branches.
4. Follow departmental heads to facilitate employees with orientation programs regarding HR policies, organizational procedures, laws, transferring, promotions, and terminating policies.
5. Provide contract renewal procedure to contractual.
6. Maintaining budget spreadsheets that include salaries, payroll, taxes, fringe allowance for employees' families.
7. Monitor budget by department.
8. Prepare a cost-effective annual traveling budget and traveling plans for employees and board members.
9. Facilitate employees with health, life, and disability insurance.
10. Maintains employees' files in compliance with the legal requirements of our organizations.
11. Keep employees' records updated according to the changes in employee status.
12. Plan annual performance review sessions according to the contractual and permanent staff as per policy.
13. Fixing promotion and annual increments policies with departmental head's comments and final remarks from the respective committees.
14. Attending time to time meetings with QC Manager, Rehab & Medical directors & HR director and to look after and follow-up & complete the requirements i.e updating of Database, Credentialing process, staff licenses, staffing & manpower plan, list of the vacant position, advertisement & announcement, staff evaluation & job description, staff satisfactory survey, etc.
15. Execute all personnel procedures of the DCA employees by the rules and regulations as per DCA rules & policy.
Prepare complete track schedule of supplier for shipment of goods for Head Office or Company.
Update track schedule with cost price, quantity, arrival time & contract maturity.
Responsible for all duties for foreign and local purchases including PO creation & dealing with banks loan facility for payment.
Dealing with supplier for quotation with the best price, delivery time, and quantity supply as full or partial and dealing with customs agent for clearing and forwarding.
Review thoroughly regarding cost, freight, taxes & other expenses and finalize the best terms & conditions for both parties and focus on agreed specific time frame & payment terms.
Finalize the contract for submitting to management for review, approval, and complete all legal requirements, verification & endorsement.
Issue Purchase Order and follow-up with finance & accounts to arrange advance payment/ TT or DD or open LC if needed.
Review, record & maintain a schedule of contract agreement and other requirements of attachments.
To update, monitor, and analyses shipment schedule and record in the stock system after verifying the quantity and price with the invoice and confirmation received from the warehouse.
Issue & verify GRN/GRIR with proof of receiving items and reconcile quantity with store head.
In case of any damaged piece/seal, take the picture, immediately report to supplier & register claim.
Other assignments as directed by higher management.
• Accomplishments as Senior Accountant 2008-2010 Regional Company for plastic & sanitary manufacturing - KSA Riyadh
• Streamline & monitor procurement of plastic & sanitary items from the US, China, Germany & Japan.
• Control & track of supplier & bank payment against LC or Advance TT payment.
• Effective monitoring of facility of loan, settlement, and bank margin.
• Stock supervision, movement, reconciliation, verification of quantity, price & month-end audit report.
Master degree in Economics