نسرين عثمان

HR Assistant at Tekno Consultancy Co. Ltd.Sudanese

• Sudan - Khartoum
• My current job since November 2017

01.Administration Tasks:
• Assist of coordinates internal planning, implementation, and administration of HR
services, to include day-to-day employment, compensation and performance
management.
• Oversees and administers the day-to-day activities of the office develops policies,
procedures, and systems which ensure productive and efficient office operation.
• Supervises the work of employees in supporting roles, including assigning
workload and monitoring employee performance.
• Monitor staff performance and attendance activities.
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide basic counseling to staff that have performance related obstacles.
• Provide advice and recommendations on disciplinary actions.
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• Monitor scheduled absences such as holidays or travel and coordinate actions to
ensure the staff absence has been adequately covered off to ensure continuity of
services.
• Inform affected staff or residents of unexpected absences from work and
coordinate actions ensuring the continuity of services such as cancellation of
events and locating keys.
• Prepare a weekly report for all project staff to monitor work schedules and
performance evaluation system for each employee separately, and submitted for
assessment and final recommendation of the HRM.
• Setting up and maintaining an employee’s personnel files.
• Updating employees personal details change Involved in the performance review
of staff, such as hours worked, etc...
• Provide support to supervisors and staff to develop the skills and capabilities of
staff Main Activities.
• Provide advice and assistance when conducting staff performance evaluations.
• Provide basic counseling to staff that have performance related obstacle.
• Assist in Provide advice and assistance in developing human resource plans.
• Preparation vacations personnel record (Log) and follow up on a daily basis.
• Documents HR actions by completing forms, reports, logs, and records.
• Updates job knowledge by participating in educational opportunities; reading
professional publications.
• Accomplishes human resources department and organization mission by
completing related results as needed.
02.Recruitment
• Responsible to preparing the annual training plan, and evaluation trainees after
end of training Program.
• Process employee requests for outside training while complying with policies &
procedures.
• Identify training and development opportunities.
• Performs Training needs analyses, as appropriate, and initiates, develops, and
coordinates the implementation of specific Training and development programs
for new and existing staff.
• Organize staff training sessions, workshops and activities.
• Assist in preparing and maintaining case files for candidates, ensuring and
monitoring the transfer of files of candidates between offices, and arranging for
interviews.
• Oversees recruitment and employment processes, to include applicant screening,
and all aspects of the interview and selection process, such as;
• Assisted in the preparation and posting of the Vacancy Announcements (VAs).
• Assisted in the screening of applications.
• Assisted in the evaluation and screening of applications of candidates for a variety
of positions;
• Assisted in conducting the testing of candidates.
• Provide general information to job applicants regarding HR procedures.
• Prepared and maintain case files for candidates and arrange for interviews.
• Prepared agenda and provide relevant documents required for Interview
Process/Selection Panel meetings.
• Prepared and dispatch Offers of Appointment; and obtain Acceptance of Offers.
• Ensured the completion of the pre-recruitment formalities.
• Coordinate staff recruitment and selection process in order to ensure a timely
organized and comprehensive procedure is used to hire staff.

HR Manager

• September 2016 to October 2016

HR Assistant

• May 2012 to August 2012

Office Manager

• May 2009 to January 2011

Organizing meeting and managing data base
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• Booking transport and accommodation
• Attending meeting with management
• Ordering stationary and furniture
• Ensuring that health and safety polices are up to date
• Liaising with students & Managing office budgets
• Control student attendance
• Calculating Teachers hours

Document Controller at Khartoum-Bahri, Elmaon

• to

File Keeping
• Classifying files in simple away that’s easy to Handle & audit.
• Reviewing & creating various documents ensuring the accuracy & Secure.
02.Recruitment
• Assist in screening of applicants and selection for interviews
• Liaise with current & future recruitment and candidates sourcing areas
• Handel interviews and conduct employee briefing over the phone, e-mail and or
other Medias including: start time, location, report to, uniform, induction, duties
to be provided, length of service and any other relevant information.
• Preparing job descriptions.
03.Training
• Search training suppliers, signed a contract with the partners at the company
• Contact trainer and line managers to determine the location, time, facilities, and
training.
• Making training program and send to training manger of approval and send to all
departments concerned.
• Preparing all tools for training
• Organize the training include: review the list of participants, distribution of
materials and training, monitor trainee in training, support trainer in training.
• Make training list for employee to sign, take back training documents.
• Other work to fulfill training program
04. Payroll :
• Preparing staff salary
• Check all timesheets and liaise with employees when required and process
reports for payroll
• Assist finance department at chq writing
• Overtime records process
• Process the transfer salaries of bank account numbers
• Process the loans and advance requests
05. Leaves, Rotations and accommodation:
• Tracking and maintain of the staffs work and leave rotation.
• Generate booking for staff members in relation to flights,
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06. Social insurance registrations:
• Monthly follow up with social insurance office
• Add new staff at social insurance Records.
• Process all Social insurance document for staff who resign.
• Check the final social insurance list with them
07.Labor office follow up
• Follow up all Cases with Labor office
• Direct contact with labor office
• Advice labor office at special cases or legal feedback
• Receive all Complains from staff and follow it with labor office
08.Staff penalties & punishment
• Make Explanation and take action ( Attention Letter)
• Make Investigation and take action according Labor Law ( Warning Letter -
Suspending Letter)
• Recommendation to Top Management at special cases.
09. staff reward :
• Make recommendation to reward staff
10.Attendance control :
• Take the Daily attendance from all projects with their Tim in
• Take action about the late and absent staff without permission
• Send daily Report about attendance Status to Top Management
• Update new staff with attendance form
11.Performance evaluation:
• Make the annual appraisal for all staff
• Make evaluation for all staff under Training Period
12.Reports :
• Daily Reports of General Status
• Weekly Reports of project Status
• Monthly Reports of H.R Department activates
• Annual Report of H.R Department activates
13. Operation :
• Follow up the action taken about shortage at Projects and who cover the post
with line manager.
• Follow up all Staff Movement during working Hours according to plan
• Follow up all Cars Movement and Full Records or Needs according to Logbook
Records of Drivers.
• Coordinate with store keeper all Uniform and Materials out and In records
3. Knowledge Village Center for Human Recourses Training
Sudan