Corporate Administration Manager
AFPD
Total years of experience :21 years, 7 Months
Managing all corpoate administration tasks which involve:
- Cooridinating all communications between C-Level Diretors and all Stakeholders
- Coordinating meetings, Stakeholder site visits, monthly and quarterly reports, preparing the quarterly risk register
- Supporting the Executive Chairman
- Managing all the in-house administrative assistants
Other activities include, supporting the internal management team when required
Working on a prestigious school project by way of supporting the Delivery Director with all administrative responsibilities.
Implemented office policies and procedures, sourced local suppliers (ensuring costs within budget), assisted with recruitment of office staff, arranged meetings (and took minutes) during the project tender process, liaised with local Authorities for employee visa, NOC's and approvals.
Assisted the CEO when required.
First point of contact between Delivery Director and all external parties.
Supported the Design team when required.
Prepared all relevant documentation for project tenders i.e., RFP, RFI, etc.
Managed the company driver and the office boy.
Responsibilities include but not limited to:
- reading, monitoring and responding to the Manager's email's,
- answering calls and handling queries,
- delegating work to the sales team in Manager's absence,
- main point of contact for internal staff and external clients,
- all aspects of office management,
- organising meetings, travel and preparing complex travel itineraries, visa,
- attending and taking meeting minutes,
- event management - project launches (local & international, exhibitions and other relevant department events,
- conducting research and preparing reports,
- prepare presentations, briefing meetings documents,
- enhanced and streamlined internal office policies and procedures,
- liaising with local Authorities for NOC's and approvals
- managed a cost cutting exercise
- managing and training Administrative team.
Supporting the Programme Director with additional responsibility of managing the Administration team.
Managing busy diary and calendar, arranging meetings, minute taking, arranging travel and other activities. Being the gatekeeper to the Programme Director.
Preparing reports, presentations and drafting response letters.
Managing and training the Administration team of 11 Secretaries.
Trouble shooting wherever required.
Supporting the SVP and General Manager with all administrative duties.
Managing busy diary and international travel. Arranging meetings (globally) and being first point of contact for the SVP and General Manager.
Submitting expenses, raising purchase requests on SAP and arranging all seminars, conferences and social events for the department.
Collecting all meeting documentation from various parts of the business, preparing meeting packs, taking meeting minutes and following up the action points.
Also supporting the Global Sales and Marketing Director in the absence of his PA.
Arranging all telecons, WebEx's and interviews. Following up with HR on all HR issues for the department.
Provide complete administration support to the Medical Directors. Extensive management of busy diaries, e-mails and arrangement of complex travel .
Arrange meetings and take minutes
Regular expense submissions.
Preparation of purchase orders on SAP.
Prepare on-boarding programmes for new team members.
Meet and greet visitors for Directors
Arrange conferences and seminars
Provide full support and assistance to the VP & Senior Legal Counsel, EMEA.
Extensive diary and email management.
Arrange meetings and complex International travel.
Expense submission on SAP.
Prepare induction programmes for new team members.
Managed contracts and agreements.
Managed the in-house contracts management system.
Managed and filed all company policies ensuring they were up to date.
Assisted the Compliance Director when required.
Provided full administration support and assistance to the Commercial Director and team.
Extensive management of diary, emails, meetings, PowerPoint presentations, reports and finance spreadsheets.
Provided secretarial support to the joint MD & SVP Business Operations & the VP of Finance/Real Estate.
Managed and maintained their busy diaries, emails phone calls. Monitored and recorded department sickness and leave.
Arranged extensive International travel
Meet and greet VIP's from other companies
Full administrative support the Managing Director.
Arranged meetings & travel.
Minute taking at internal and external meetings.
Gather and organise information to produce complex presentations. Managed all administrative affairs, queries, complaints on behalf of the MD. Arranged special company events.
Managed and trained the reception staff, petty cash and company card.
Project managed office expansions. Set up SLA’s with suppliers. Monitored the H&S legislative requirements to ensure these were adhered to.
Liaising with recruitment agencies for staffing requirements, reviewed CV to match with requirements before arranging interviews.
Prepared and conducted the induction programme for new starters.
Meet and greet visitors
Continuing my distance learning course in Business Administration
Continuing my distance learning course
