ربيعة رحمن

• Coordinate with key stakeholders in all Departments / Business Units to identify and understand business needs.
• Plan procurement activities proactively to achieve all procurement projects competitively and on time.
• Develop relationships with stakeholders, working together to optimize and leverage volumes and specifications, challenging these where required.
• Conduct market search to identify potential suppliers and, available high quality and cost-effective goods and services in the market.
• Initiate RFQ’s and Tenders and prepare the commercial evaluation and analysis in accordance with their business suitability and the principle of best total value.
• Responsible for negotiations with suppliers on costs and commercial contractual terms.
• Conduct performance evaluation, in coordination with User Department, on supplier performance to circumvent issues and achieve higher service levels for QTerminals.
• Strive to assist the procurement department to achieve best value, quality and delivery terms, at all times for goods, services and works procured on behalf of the QTerminals.
• Identify and propose cost savings opportunities within assigned category to reduce total spend.
• Provide high service levels for QTerminals including timelines, professionalism, communications and expectations within the operational duties.
• Interface with user departments, including senior management, and suppliers on any Business Projects procurement requirements.
• Prepare, review and confirm purchase orders and contracts to be sent to suppliers in ensuring that the purchase orders and contracts are accurate, and all category frameworks and guidelines / policies are followed.
• Follow up with suppliers to ensure that ordered goods and services are delivered on time and within the agreed prices in PO/contract. Liaise with finance and user departments to ensure suppliers receive their payments as per the PO /contract terms.
• Review of goods, services and works contracts concluded with suppliers to ensure that the company is getting the best quality, price and delivery time available in the market.
• Support the Contracts team in ensuring the appropriate agreements are negotiated and in place. Build high levels of trust and understanding with key external stakeholders including suppliers and contractors to promote full compliance with industry regulations and promote broader understanding of QTerminals' interests and practices.
• Keep record of all suppliers and goods, services and works purchased for future reference ensuring the continuous procurement of good quality products in the most cost-efficient manners.
• Conduct the supplier performance evaluation in conjunction with the user dept.
• Initiate supplier pre-qualification and maintain a list of pre-qualified suppliers of assigned or group of categories. Provide inputs and implement policies, systems and procedure for the assigned team so that all
• relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service.
• Ensure compliance at all times of the Company to procurement processes, Delegation of Authority (DoA) and any other relevant policies and processes in all procurement and other activities carried out.
• Provide regular status updates to management and stakeholders on ongoing RFQ’s, Tenders, pending purchase requests, purchase orders, contracts, procurement savings etc.

Preparation of purchase orders, using People Soft by Oracle, for supplies and services within the spending
thresholds in alignment with College purchasing policies and procedures. Issuance of purchase orders once
reviewed and approved by Finance and Procurement Manager.
* Going to the Market with mini-competitions and Requests for Quotations to achieve best value for money and to not
always accept the first price or historical costs. To always improve and achieve savings. To allow new vendors and
companies entering the market a chance to bid.
* To conduct regular reviews of outstanding purchase orders and follow up with the supplier to ensure delivery within
acceptable timelines and to investigate overdue PO’s.
* Providing advice and guidance to requesters of supplies and services regarding College purchasing policies and
procedures, preparing scope and specifications of work. Working closely with end users in the Facilities, Health
Sciences, Student Affairs, Marketing and Engineering Departments.
* Building and maintaining professional relationships with current and new suppliers so to ensure productive working
interactions and to stay up-to-date with prices, new products, equipment and services.
* Responsible for the maintenance and keeping accurate and up-to-date records in the Purchasing Process Database.
* Ensuring retention of supporting documentation for required purchasing timescales and producing accurate
purchasing data to support Procurement Manager and Department with reporting requirements.

To prepare tender documents and vendor technical and commercial bid analysis documents.
* Implement category specific procurement approaches in alignment with Sidra’s approved policies and procedures.
* Liaise with end-user departments and other stakeholders during the pre-tendering stage to assist them in defining
required specifications and in producing budgetary estimates.
* Assist the end-user departments with sole source justification for purchasing from specific vendors.
* Acted as a resource to end-user departments and facilitates communication between the procurement staff for issues
related to the assigned category.
* Supports market research to ensure availability of required products and services and develops sourcing plans
accordingly
* Prepare and process purchase orders and update them if needed, using Lawson.
* Expedite purchase orders when requested and required.
* Review requisitions from end-user departments for completeness, correctness and clarity.
* Support the development of procurement (tendering) documents for the selected products.
* Participates in technical and/or commercial evaluations of vendors’ offers.
* Reviews technical and commercial evaluation reports before submitting them for approval in accordance with
authority matrix.
* Participates in negotiation activities with selected vendors, on price, deliveries, warranties and payment terms.
* Actively supports all processes that ensure that procurement transactions are processed in the best interest of Sidra,
using best value-for-money.
* Participate in selected procurements of high-value and/or high-risk, as directed.
* Identify vendors locally and nationally based on end-user technical specifications.
* Resolves issues pertaining to delivery, payment, discrepancies in issued orders etc.
* Prepares analysis of quotations and product offerings.
* Performs other duties as assigned from time to time by procurement and contracts management.
* Update online tracker for purchase orders, to keep end-user departments informed of progress and delivery dates.
* Adhere to company Code of Conduct and Conflict of Interest policies and procedures.
* Cover workload for colleagues when they are on annual leave.

To lead on procurement projects that are below the OJEU threshold and are of a high risk or of a complex nature.
* To lead on procurements that are above the EU thresholds, engaging with key users, customers and suppliers to
deliver successful contracts, safeguarding against financial loss and any damage to NHG’s reputation.
* To lead on quick quotations and going out to the market from verified suppliers on Constructionline Line for
contracts £50K and below.
* Analysis of baseline information from internal departments on current spending, producing opportunity analysis
reports detailing cost savings and project plans
* To manage and maintain the contracts register of all current and expiring contracts.
* To arrange and organise supplier meetings during a tender process and contract pre-start.
* To be responsible for and offer advice on the preparation of tender documentation, tender evaluations, awarding and
letting a variety of contracts ensuring value for money and in accordance with OJEU regulations.
* To advise and support departments on purchasing and procurement approaches and contract arrangements, ensuring
compliance with the relevant National and European legislation.
* To be responsible for the monitoring of corporate contracts and ensuring supplier KPIs and SLAs are adhered to.
* To promote the development of supplier relationships to ensure maximum benefit is obtained from group contracts.
* Produce Management reports on cost savings achieved by Group Contracts.
* To attend and chair quarterly Procurement Group meetings with other Housing Associations.

• Assist in implementing the annual business plan for procurement department.
• Co-ordinate and monitor procurement processes from initiation to completion.
• To produce appropriate tender and contract documentation in accordance with current procurement legislation & guidelines
• Publish contract notices and tender documentation in OJEU and Contracts Finder
• To manage the dispatch of tender documentation and co-ordinate responses to tender enquiries as appropriate
• To assist in managing and monitoring the timescale and procurement programme for the production of tender and contract documentation
• Advise on the appraisal and evaluation of bids on the basis of financial and non-financial criteria co-ordinating and documenting the process to maintain robust and transparent records
• Provide professional procurement advice to all budget holders on all procurement matters that arise
• Maintain awareness of current and emerging Government procurement guidance and legislation
• Negotiate with suppliers as required; particularly during post tender discussions, contract variations and contract extensions.
• Support the Head of Procurement in all procurement issues for the organisation

• Undertake the processing of requisitions raised within the iProcurement system (Oracle)
• To convert requisitions from laboratories to Purchase Orders in a timely manner
• To provide support to customers when queries concerning requisitions arise and becoming a source of expertise.
• To provide assistance to suppliers and accounts when queries concerning orders arise.
• To ensure all purchases comply with legislative obligations, HPA Purchasing Policy and Standing Financial Instructions, and other work instructions
• Administration of the tender process, creating Bravo projects and ITT’s (Invitation to tender), loading questionnaires on Bravo for suppliers to complete which are given by the labs for their equipment/maintenance requirements.
• Dealing with supplier/laboratory request, queries in relation to equipment and Tenders.
• Requesting quotations and pricing from NHS Supply Chain, who are a preferred supplier. Should they not be able to provide the requested items, then going out to Tender.
• Loading live and/or awarded contracts onto Contracts Finder, on the Business Link website
• Collate and collect equipment data from suppliers and laboratories and compile into master files and to then analyse and/or manipulate data to send off for Tenders to suppliers and third parties.
• Creating supplier catalogues with new/updated pricing, uploading onto FaRM system in order for users to obtain up-to-date supplier item pricing to then submit requisitions.
• Creating a Bravo Tender Evaluation user guide (PowerPoint)
• Co-ordinating and organising a supplier day on presenting and informing suppliers on our e-tendering (Bravo) system and how to better utilise the system in order for them to be more competitive and be awarded contracts.

Creating SAP purchase orders for maintenance and upgrade works & services. Ensuring delivery date and
location and items received are as requested.
* Creating WBS codes for certain projects on SAP.
* Obtaining quotations for purchase orders.
* Resolving invoicing queries and disputes with internal and external customers.
* Clearing invoices held in the system by actively seeking approval from relevant project manager.
* Processing subcontractor liabilities and payment certifications

Collate and gather into a master file the database of all members to be included for communications for a
launch event.
* Analysing where we could utilise the database more effectively and make it more user friendly
* Manipulate data, to populate desired fields correctly.

Processed all sales orders within the given SLAs in a timely manner.
* Regularly liaised with the Sales Department relating to their orders and backlogs as well as interaction with
accounts payables to close invoices in order to ensure the smooth flow of the supply chain.
* Ensured all purchase orders were loaded correctly which resulted in quick payment of invoices.
* Ensured all changes to purchase orders were recorded on the system with relation to costs, lead times and
sourcing new parts.
* Interacted with suppliers to substitute parts resulting in a more profitable return for the company.
* Liaised with the Warehouse to ensure any supply chain issues relating to goods received, quantities, quality
and specifications were resolved in a timely and effective manner.

Managed procurement of products to effectively meet new customer orders and ensured the needs of the
supply chain programs are fulfilled.
* Ensured purchasing and supply strategies were met in line with company policies and procedures.
* Provided first class levels of customer service to internal and external customers including sales branches
across the globe, Finance, Montreal HQ, Marketing, Quality, Supply Chain and suppliers.
* Obtained the best value for money by maximising margin on every order processed and using the best
available cost and in some cases back-ending costs where the opportunity existed.
* Negotiated with suppliers for the best price and lead times and supply chain arrangements.
* Ensured fair and timely allocation of products in line with standard operation procedures to maximise on time
delivery and expedite PO’s where required to ensure the product reached the customer in time.
* Used available reports and external information to analyse inventory/customer requirements.
* Undertook various Ad-Hoc reports to analyse data for projects required by management.
* Regularly conducted presentations for management, colleagues and suppliers. Suggested improvements where
applicable and enabling the department to work more effectively.