Document Controller
Al Khayyat Contracting and Trading
Total years of experience :12 years, 9 Months
• Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information.
• Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.
• Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies and review the completeness of documentation.
• Ensures proper document classification, sorting, filing and proper archiving.
• Maintaining the master document register of the latest drawings, invoices and timesheet on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
• Classification of documents for long term or short term archiving and disposal including digestion of important document.
• Following-up responses and actions.
American Technologies Incorporated
# 5 Ideal St. cor. McCollough St. Brgy. Addition Hills,
# 1552 Madaluyong City, Philippines
Account Executive/Office Admin.
January 25 up to June 7, 2013
Key Responsibilities:
• Assisting the manager pertaining to calendar daily activities such as appointments, meeting arrangements and business trips
• Prepares the meeting agenda, presentation and other meeting
requirements ahead of time.
• Arrange and process documentations required for business travels,
trainings, flights, hotel reservations, transportation arrangement,
business expense and other claims.
Identifies prospects by reading telephone and zip code directories and other prepared listings. Calls prospective customers by operating telephone equipment, automatic dialing systems, and other telecommunications technologies. Influences customers to buy product and services by following a prepared sales talk to give service and product information and price quotations.
• Prepares accomplishments weekly and monthly reports
• Request and maintain office resources, stationeries, equipment's and follow-up deliveries
• Maintain filing system and departmental database
• Liaise with internal & external customers/companies.
• Administer the newly recruit staff, interpret, practice company policies
& assist them in all the things they required till they are established along with the coordination with recruitment & HR.
• Prepare internal & external correspondence.
• Maintain an up to date telephone directories and bulletin board
• Prepare financial forecasts
• Record and monitor overhead expenses
• Review and monitor on-going activities and revise contracts
• Prepares reports, such as inventory, receipt and disbursement
• Assist customers regarding quotations
• Acknowledge & sort incoming mails
Pinlan Manpower Agency Incorporated
# 1959 URC Building España, Sampaloc
Manila, Philippines
Office Staff
January 28, 2012-February 2, 2013
O BJECTIVES:
To assists the manager's in an organization. Keeps the office organized,
ensuring that the various appointments and meetings on the schedule are
kept straight and manages the flow of visitors or employees who need to see the management staff.
Key Responsibilities:
• Provides administration support to ensure smooth office workflow, such as mail handling, screen telephone calls and other critical tasks
• Prepare all forms of correspondence
• Set up filing system to handle department documents and applicants
files
• Organize and coordinate meetings, conferences and venue
• Prepares the meeting agenda, presentation and other meeting
requirements
• Liaise with internal and external customers/companies
• Arrange and schedules meetings for the manager
• Acknowledge & sort incoming mails
2 | P a g e
Bureau of Internal Revenue (on the job training)
Administration Assistant
November 21, 2011 up to January 24, 2012
Key Responsibilities:
• Assists costumers (taxpayers) requirements
• Attending phone call inquiry
• Observe the staff in performing their tasks to • Acknowledge & sort incoming mails
TRAININGS AND SEMINARS ATTENDED:
• Explore, Engage, Excel
(Association of Marketing Educators of the Philippines)
December 05, 2009
• Philippine Junior Marketing Association
(Colegio de San Juan de Letran)
September 18, 2010
• Latest Trends in Marketing Profession