Purchase to Pay Analyst
Rustan Supercenters Inc
Total des années d'expérience :17 years, 8 Mois
a. Support the Purchase to Pay Controller in overseeing the end to end processes and controls
of the Purchase to Pay chain as well as the month end financial close related activities being
performed by the BPO partner
b. Create and implement changes to work assignments, methods or procedures to meet
operational needs
c. Analyze and review monthly reconciliations and ensure that outstanding items are resolved
as appropriate
d. Support the timely completion of statutory / corporate audits as required
e. Ensure compliance with applicable local tax laws and regulations
f. Respond to BIR inquiries in a timely manner
g. Promote and encourage synergy across the different departments in the Purchase to Pay
chain by collaborating with them to ensure delivery key metric results and seamless
processing of payments requests
h. Define and maintain archiving requirements and related controls of business records in line
with the local regulations
i. Support the initiatives of store expansion strategy
j. Other adhoc activities as required
• “Subject Matter Expert” (SME) and Key Resource Person for Receivables in the SAP FICO Project migration
• Assists in reviewing the systems and procedures within the department and prepares initial recommendation for improvements.
• Resolves and escalates issues that affect overall performance and activities of the department.
• Participates in identifying and implementing sustainable improvement efforts for the billing process.
• Validates all Statement of Accounts prepared by subordinates and ensures accuracy and completeness of the documents received.
• Validates debit and credit memo to/from suppliers and ensures validity and completeness of supporting documents and effect the deductions and add back on their invoices.
• Reviews and validates reconciled financial data associated with accounts receivable prepared and submitted by subordinates for accuracy.
• Process and records merchandising income, other income and loyalty rebates.
• Counterchecks tenant’s notice of consumption based on the data provided by EMS/PPD and CWT notice to suppliers
• Validates request for payments subject for add back to employees and suppliers, and counterchecks all supporting documents needed
• Reviews accounts receivable aging and activity and establish reasonable rates in estimating allowance for doubtful accounts
• Validates summary of accountabilities of resigned employees and ensures proper matching in final pay
• Coordinates with internal and external customer on issues relating to collection, customer retention program, employee credit facility, rent settlement, etc.
• Prepares monthly sublease report to be submitted to lessor
• Prepares merchandising and sublease report income report for vat computation
• Prepares and analyze balance sheet accounts under Revenue team
• Prepares variety of reports as required in the performance of duty
• Maintains records of accounts receivable documents and ensures that the same is readily available
• Plans, organizes, controls and schedules work activities of direct reports
• Orients, trains and guides direct reports in the performance of duties
• Ensures compliance of direct reports to established standard operating policies and procedures, job duties and special assignments
• Resolves and manages internal conflict of direct reports and promotes core values of the company to inspire them and contribute to the productivity of the department
• Reviews and post Journal Vouchers of assigned Agency (Starcom Mediavest Group) under Publicis Manila such as, but not limited to, accrual of expenses and revenues, payroll related transactions, depreciation and amortization, and intercompany transactions.
• Matching and Reconciling Intercompany balances among the Publicis Groupe and provide adjustments if necessary.
• Preparation and Uploading of Financial Statement of assigned Agency to Oracle HFM
• Preparation of Balance Sheet Reconciliation of assigned Agency.
• Filing and Remittance of assigned Agencies’ Withholding Tax and VAT
• Fixed Asset schedule maintenance
• Maintenance of the Chart of Accounts
• Providing information to Agencies as requested as well as to tax auditors as applicable.
• Archiving of documents and data.
• Audit and review of cinema and snackbar daily transactions for SM City Cabanatuan (SMCT) and SM Megacenter Cabanatuan (SMMC) as well as issuing to concerned employees corresponding audit findings if applicable.
• Processing of Accounts Payable Vouchers representing various expenses for cinema and snackbar such as, but not limited to, producer’s share, merchandise and terminal pay for resigned employees.
• Preparation and payment of monthly Amusement Tax for cinema opearations for SMCT and SMMC.
• Provides support to business partner involving their budget and other Finance related inquiries.
• Oversee the team’s monthend activities and provides assistance whenever necessary
• Preparation of Monthly Financial Reports of Cinema and Snackbar for SMCT and SMMC.
• Checking all required report submitted by subordinates relative to sales payables, inventory and general accounting.
• Assisting the Accounting Manager in the supervision of all personnel under the department, and in the administrative functions.
• Orienting new employees on the job duties and department section/procedure.
• Assisting in counseling and motivating employees to maintain high morale and discipline.
• Preparation of Monthly Management Report for Smart e-Money Inc (SMI) and ACeS Philippines Cellular Satellite Corp.
• Submission of monthly/quarterly Segment Profit & Loss and Notes to Financial Statements for ACeS.
• Monitoring of Intercompany Matching for SMI and ACeS as well as coordination to proper department for adjustment.
• Involves in the Budget Exercises for SMI and ACeS by monitoring and validating Business Partner’s inputted amount, preparing report for analysis and Financial Statement presentation and providing assistance whenever necessary.
• Reviews and approves FYAs and Business Cases for SMI.
• Preparation of monthly reconciled Compensation Report and Alphalist Report for SMI
• Provides support to business partner involving their budget and other Finance related inquiries.
• Preparation of various ad hoc reports and analysis for SMI as needed and required by the Business Partner
• Handles the day-to-day operations of SMI such as PR approval, Employee-related transactions (cash advance, replenishment, etc) and payroll booking.
• Preparation of Monthly Bank Recon Statement for SMI and adjustment & coordination of any noted variances.
• Provides support and schedules to external auditors during the Financial Statement Filling for SMI and ACeS.
• Responsible for the team’s over-all system enhancements and monitors its status.
• Provides support to business partner involving their budget and other Finance related inquiries.
• Preparation of Adhoc Reports as needed by Business Partner, especially during Budget Season
• Oversee the team’s monthend activities and provides assistance whenever necessary
• Provides Latest Estimates as needed for the CSG’s Opex accounts
• Involves in the Budget Exercises for Compensation & Benefits Accounts by monitoring and validating Business Partner’s inputted amount, preparing report for analysis and presentation and providing assistance whenever necessary.
• Preparation of monthly Operational Expense Analysis for accounts related to Compensation & Benefits and investigation of its variance
• Preparation of monthly reconciled Compensation Report for Smart and ICON account as well as the quarterly reconciled Alphalist Report.
• Preparation of monthly Smart wide Cost Center Performance Report for Compensation & Benefits Accounts.
• Preparation of Internal Order Report for CSG accounts
• Preparation of monthly reconciliation of Loans Receivable - Employees accounts and Advances to Officers & Employees.
• Preparation of monthly Accrued Schedule of Employee related transactions.
• Monthly booking of accruals for salaries, leave commutations, salary increase and bonuses for the assigned company groups.
• Process Accounts Payable Vouchers representing final payment of resigned employees.
• Booking of payroll transactions for Management, Sales & Distribution and ICON accounts.
• Booking of all car related adjustments as well checking and computation of Vehicle Insurance Premium of company cars and car plans.
• Provides computation of 5% Acquisition Cost and Net Book Value for company car and car plan.
• Process the clearances of resigned employees for payroll - related accountabilities