Executive Assistant To The CEO
La Marq International DMCC
Total years of experience :12 years, 0 Months
Finance & Accounting
- Prepare and maintain Petty Cash Fund, Replenishments, Vouchers and Check Registers
- Preparing Quotations, Invoices, PO and Delivery Notes as well as monitoring of proper delivery
- Collecting and preparing payments for client and suppliers
- Updating client’s payment status, following up overdue & preparing client’s statement of accounts
- Following up project status with a particular financial and accounting focus
- Making all the financial reports such as Cash Flow, Bank Recon, Flight Expenses, Cheque
Requisitions.
- Doing outside works: paying bills, bank deposits etc...
Business Administration
- Keeping and monitoring Manager’s calendar of activities, travel concerns, visa processing, hotel
accommodation and meeting confirmation
- Keeping employee’s record and maintaining vacation leaves and absences
- Ensures custody of confidential documents such as Trade License, Tenancy Contracts, Non-
Disclosure Agreements, Business Proposals and Contracts
- Making quotations, queries, letter and responding emails
- Making update reports in terms of staff concerns, staff performance evaluation, reward & work status
- Process request related to stationery supplies, business card requests and correspondence
Customer Relationship Management
- Gathering and updating system for client’s information, company details and customer concerns
- Setting up meetings for Sales and Marketing managers to their client
Logistics
- Assists employees in sending shipments for domestic and international courier
-Schedules shipment pick up from courier companies, Receives shipment on behalf of employees
Administrative Job
• Responsible in secretarial duties, data entry.
• Receiving and screening calls and correspondence. Transferring calls to appropriate party.
• Scanning, responding to emails.
• Ordering and maintaining stationery and equipment.
• Scheduling and attending meetings, creating agendas and taking minutes.
• Maintaining the general manager’s schedule, booking meetings and appointments, and serving as a gatekeeper, screening calls and prioritizing daily tasks and responsibilities.
• Booking business travel, Hotel reservation and booking shipment/ courier. Arranging travel and accommodation for staff and other external contacts.
• Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
Human Resource Job
• Processing employment visa for new employees and visa renewals for the regular employees.
• Recruiting new employees and preparing staff hand books.
• Filing employee’s personal documents in soft and hard copy.
• Maintaining and updating a record of staff leaves and absences.
• Ensuring their visas, passports and E.I.D’s are renewed accordingly.
Accounting Job
• Responsible for maintaining petty cash for office related supplies, i.e., stationery, refreshments, payments for the upkeep and maintenance of the office.
• Paying company’s telephone, electricity and water bill.
• Depositing cash and cheques to company’s bank account.
• Preparing invoices and quotation to be submitted to the customers.
Administrative Job
• Provides clerical duties for customer service or sales representative.
• Receiving and filing invoices. Checking the delivery products.
• Preparing monthly report.
• Answering and transferring phone calls.
• Handling customer inquiries and respond to email.
• Ordering products to different suppliers.
Operations Job
• Answering customer enquiries, giving information and helping to solve problems.
• Taking payment for goods.
• Selling products and taking orders.
• Handling customer’s complaints.
Administrative Job
• Performing administrative tasks, such as maintaining records and handling policy renewals.
• Construct Excel Spreadsheets, PowerPoint Presentation, MS Word Documentation, and Printing Life Insurance Certificates for each policy holders.
• Collecting accurate information and documents to proceed with a claim and monitoring the progress of the claim.
• Responsible in reviewing insurance applications to ensure that all questions have been answered.
• Obtaining information from insured or designated persons for purpose of settling claim with insurance carrier.
• Monthly Report for Insurance Payments.
Marketing Job
• Marketing and explaining the life insurance policy to the clients. Explaining the details of insurance and conditions, risk coverage, premiums and benefits.
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