Procurement Officer / Senior Site Administrator
EFECO - Qatar (Emirates Falcon Electro-mechanical Co. Doha
Total years of experience :18 years, 7 Months
Seeking a challenging position in the Documentation, Administrative & Procurement field in a development-oriented company which allows me to use my vast experience and talents to fill the needs of its Members and Clients and to use proven skills and ambition in a career with potential for long-term advancement.
Transemirates Contracting LLC - Dubai, UAE June 2006 to August 2011
Position: Sr. Executive Secretary / Sr. Document Controller to Estimation Dept. (Reporting to: Estimation Manager)
Implementation of effective system for tracking important documents to maintain stringent confidentiality.
Control of all Documents and Control outside Distribution of Tender Documents & Drawings.
Distribution of tender documents to concerned Estimators & QS as per Estimation Manager’s instruction and keeps and update Tender Schedule and all other tender related information’s and preparation of Checklist for tender submission.
Providing & Distributing the documents through Electronic Documentation System.
Receiving and keep record for all Tender Documents and Maintaining incoming & outgoing register.
Co-ordination with Marketing & Development Dept., Planning Dept., QA/QC Dept, HSE Dept., Finance Dept. and all other related departments.
Floating enquiries to Subcontractors / Suppliers and follow up their quotations.
Preparation of BOQ, Breakdowns, Comparison etc…
Establishing close links with various project / department heads through and acting as intermediary between senior management and projects.
Self correspondence, documentation, filing etc...
Establish the periodic inspection of fixed assets and annual inventories of the Dept.
Organizing and handling General office administration duties.
(Located at AHDC Head Office - Sept. 2002 to May 2006)
Position Held: Sr. Executive Secretary / Sr. Document Controller to Estimation Department
(Reporting to Estimation Manager)
Duties & Responsibilities (Transemirates & Al Hamed)
• Implementation of effective system for tracking important documents to maintain stringent confidentiality.
• Control of all Documents and Control outside Distribution of Tender Documents & Drawings.
• Distribution of tender documents to concerned Estimators & QS as per Estimation Manager's instruction and keeps and update Tender Schedule and all other tender related information's and preparation of Checklist for
tender submission.
• Providing & Distributing the documents through Electronic Documentation System.
• Receiving and keep record for all Tender Documents and Maintaining incoming & outgoing register.
• Co-ordination with Marketing & Development Dept., Planning Dept., QA/QC Dept, HSE Dept., Finance
Dept. and all other related departments.
• Floating enquiries to Subcontractors / Suppliers and follow up their quotations.
• Preparation of BOQ, Breakdowns, Comparison etc
• Establishing close links with various project / department heads through and acting as intermediary between senior management and projects.
• Self correspondence, documentation, filing etc
• Establish the periodic inspection of fixed assets and annual inventories of the Dept.
• Organizing and handling General office administration duties.
Al Hamed Development & Construction LLC - Abu Dhabi, UAE July 1997 to May 2006
Al Hamed Development & Construction LLC - Abu Dhabi, UAE
(Located at the following Construction Sites- July 1997 to August 2002)
Position Held: Executive Secretary / Senior Document Controller Reporting to: Projects Director
Name of Project Contract Value
1. Al Dhaid Hospital at Al Dhaid Sharjah AED 140 Million
2. Etisalat Call Center Project at Ajman AED 70 Million
3. GAMCO Abu Dhabi AED 95 Million
4. Corniche Hospital, Abu Dhabi AED. 550 Million
5. Al Ain Mall at Al Ain AED 135 Million
6. Al Dhafra Air Base at Abu Dhabi AED 190 Million
Duties & Responsibilities
• Organizing and Handling General Site Office Administration Duties
• Monitoring & Arranging Manpower as per Site requirements in co-ordination with Site Representative and
Head office Personal & Administration Department.
• Control and filing of all Project Documents and Maintaining Incoming and Outgoing Register.
• Receiving & keep record for all documents/correspondence from Consultant/Client.
• Preparing Technical Submittals for Clients / Consultants approval.
• Co-ordination with Suppliers & Subcontractors for their Technical Submission to the Consultant and follow up with Consultant for approval.
• Follow up for Subcontractors / Suppliers for the timely delivery of materials.
• Preparing Quality Control and Quality Assurance Procedure forms.
• Self Correspondence, Controlling inward / outward mails & correspondence as well as properly and professionally maintaining documentation system.
• Preparation of daily reports such as, Daily Activity Reports & Daily Manpower Reports and submitting the same to the Project Team and Consultant.
• Coordination with different departments in order to ensure the required Materials, Plant & Equipments and
Manpower are available at site.
• Follow up with the Consultant for pending approvals / replies to Submittals.
• Supervision of the activities of Admin Clerk, Office Boys, Drivers, Time Keeper, Watchmen etc
• Co-ordination with Accounts section for Payments of Electricity, Water and Telephone bills.
• Processing of requisitions for Office Equipment, Stationeries etc.
• Monitoring of staff attendance and submission of monthly report to accounts section for monthly payroll
• Facilitate Medical Check ups of New Employees for the processing of visas and Health Cards and getting
signatures of employees on their contract as acknowledge of receipt
• Co-ordination with the Camp Boss for the arranging accommodation and Transportation of workers to & from Site
• Report to administration Manager on the strength of labour force
• Co-ordination with the PRO for any absconding workers & all other labor related issues.
• Co-ordination with various courier companies for the dispatch of company documents and maintenance of
Post Office Box
• Supervise and maintain the entire operation of the camps
• Establish the periodic inspection of fixed assets and annual inventories of the camps
• Ensure that order and discipline among workers is strictly enforced in all camps
• Organizing and handling all other General Site office administration duties.
FAWAZ Refrigeration & Air-conditioning Co. LLC - Sharjah March 1994 to June 1997
Position Held: Secretary / Document Controller / Site Administrator
(Reporting to: Senior Projects Manager)
• Self Correspondence and Computer Operation and Proper Filing & Documentation.
• Control and filing of all Project Documents and Maintaining Incoming and Outgoing Register.
• Receiving & keep record for all documents/correspondence from Consultant/Client.
• Preparing Technical Submittals for Clients / Consultants approval.
Co-ordination with Suppliers & Subcontractors for their Technical Submission to the Consultant and follow up with Consultant for approval.
• Follow up for Subcontractors / Suppliers for the timely delivery of materials.
• Providing the Shop Drawing and Technical Submittal Status Log.
• Preparing Quality Control and Quality Assurance Procedure forms.
• Coordination with different departments in order to ensure the required Materials, Plant & Equipments and
Manpower are available at site.
• Follow up with the Consultant for pending approvals / replies to Submittals
• Preparation of daily reports such as, Daily Activity Reports & Daily Manpower Reports and submitting the same to the Project Team and Consultant.
• Coordination with different departments.
• Coordination with different departments in order to ensure the required Materials, Plant & Equipments and
Manpower are available at site.
• Follow up with the Consultant for pending approvals / replies to Submittals.
• Report to administration Manager on the strength of labour force
• Co-ordination with the PRO for any absconding workers & all other labor related issues.
• Co-ordination with various courier companies for the dispatch of company documents and maintenance of
Post Office Box
• Organizing and handling General Site office administration duties
Academic Qualification: • M.A (Economics) (Course Completed) from Kerala University, Kerala - India
• B.A. (Economics) from Kerala University, Kerala - India.
• Diploma in Computerized Office Administration, Documentation and Secretarial practice.