Administrative Officer
Holford Facilities Management
Total years of experience :12 years, 1 Months
• Handled company’s online Computerized Maintenance Management System
• Handled company’s minor trouble shooting related to Computer’s, Printer’s & Internet
• Managed company’s data backup for all the employees
• Maintained all documents & files According to ISO standards
• Controlled all job cards issuance and monitoring
• Priced all the materials (Spare Parts) and issued in the system
• Prepared invoicing for the spare parts and projects for client billing
• Performed physical Inventory count for all the store rooms after every three months
• Posting of the inventory in the online system after physical count
• Prepared weekly and monthly reports for Management
• Delivered training's to Managers, Supervisors & Technicians regarding proper writing the job cards and putting correct materials description in the job cards
• Coordinated with Operations and other departmental teams to make the system updated
Company Profile: Career Pakistan is a Headhunting/Executive Search/Recruitment Consultancy Organization, assists premier Organizations find candidates of world-class competence for their various job positions in Pakistan and abroad.
Expertise: Recruitment & Selection, Headhunting, Talent Acquisition, Business Development, Social Media Marketing, Event Management, Administration, Employer Branding, Sourcing, Shortlisting, Database Management, Networking
• Carried out Executive Search Globally for various positions at different level of seniority
• Proactively planned candidate sourcing opportunities through several channels such as networking, referrals, direct mail, mass mail, groups/pages and online forums
• Executed searches for local & multinational companies each having specific requirements
• Extensive experience working on manager and above level positions in different functions
• Screening of CVs according to job descriptions and follow up with shortlisted candidates
• Resume screening of external recruiters according to job description
• Built, organized, and maintained a function-wise & industry-wise consolidated candidates’ pool
• Maintained the record of quality profiles for potential openings
• Scheduled the necessary interviews/assessments with candidates and Hiring managers
• Coordinated end to end recruitment for vacancies within the designated portfolio, ensured high level candidates are sourced and managed through the recruitment process
• Communicated candidates’ quarries to clients and responded accordingly
• Conducted candidate interviews via telephone, video
• Involved in JD making and JD finalization process
• Developed Training manuals and delivered trainings on Headhunting techniques that includes developing and managing network plus efficient use of G-mail and LinkedIn
Marketing Function:
• Established close liaison with University Placement Offices/Alumni’s for internal Staff Recruitment
• Arrange Seminars and Events in consultation with Universities to promote company’s name
• Promoted Career Pakistan using various marketing techniques
• Actively involved in Corporate Social Responsibility program to help society
• Conducted employee orientation, socializing and on boarding of new hires
• Prepared compilations of various companies & assisted in administrative activities
• Prepared daily, weekly and monthly time reports for internal staff
(Call Centre Recruitment)
• Successfully Conducted Recruitment Drives and Recruited around 300 CSO’s
• Conducted Tests & Interviews for CSO’s (Customer Service Officers)
• Attended warning sessions conducted by Manager Operations with HR officials
• Conducted exit interviews in case of Resignation and provided them experience letters
(Corporate Recruitment)
• Analyzed job descriptions and shortlisted candidates for the vacant position
• Conducted Test & Interviews of shortlisted candidates and made a report
• Assisted Recruitment Executives and senior HR officers in their tasks
• Conducted background checks of potential candidates
• Organized Corporate Events and Conducted in-house & external trainings
• Coordinated with Candidates, Director HR, Regional HR Executives & HOD’s
• Welcomed new candidates and completed their joining process as per Policy
• Planned and Scheduled meetings and appointments
• Successfully Recruited around 1600 interns in my internship duration
• Managed whole SOP (System Operating Procedure) for Internships
• Managed all office files and documents in proper manner
• Coordinated with candidates, Senior Manager Training & Concerned Department