Chairman Executive Secretary
Al Neama Holding Group
Total years of experience :11 years, 7 Months
Responsible for taking minutes of the meeting. Responsible to collate information and provide to the General Manager as and when requested. Coordinate with all the departments for the smooth functioning of the organization. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail.
Assists in coordinating the agenda of meetings. Works closely and effectively with the Vice President to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Completes a broad variety of administrative tasks for the CEO and executive team including: managing several active calendars of appointments, composing and preparing correspondence Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure
Entering data, maintaining databases, and keeping records. Providing proactive customer outreach. Handling customer complaints. Create and adhere to a timeline for planning events. Liaise with clients to gauge their needs. Copying, scanning, and faxing documents, as well as taking notes. Preparing facilities for scheduled events and arranging refreshments, if required. Ordering office supplies and replacements, as well as managing mail and courier services.
Provide the appointment coordinator with patient names and amounts due, so effective collection over the counter can take place during the day Identify patients in the daily schedule who are a financial concern, note payment problems on the patients chart, and arranges a conference with them either before or at the time of the appointment Record all financial discussions with patients in their file Contact patients who have not kept their financial agreement within a 5-day grace period to collect payment following the financial plan Prepare and mails patients statements each month on a regular billing cycle
Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.