Executive Secretary to the CEO
Qatar Sports Investments
Total years of experience :21 years, 6 Months
• Analyzed incoming and outgoing memoranda and reports and prepared and coordinated the preparation of summary briefs and reports to the CEO.
• Prepared routine correspondence and compiled data, statistics and other information.
• Drafted financial, statistical, narrative, and other memos, minutes, or reports as requested.
• Gathered and compiled information as requested and prepared required reports/documents in prompt and professional manner.
• Scheduled the CEO’s appointments and meetings.
• Arranged the CEO’s travel schedules and reservations.
• Provided administrative support and assistance to the Legal Advisor and the Administration Department as and when required.
• Assisted QSI’s subsidiaries such as, Paris Sant-Germain (PSG) and Qatar Paddle in their trademark registration, legal matters, hotel & flight reservations of their guests, official correspondence drafting, translation (English to Arabic and vice versa), data input, and general day to day administration tasks.
• Provided administrative support and assistance to the Tendering Department, such as but not limited to, sending Request for Bids to bidders, drafting the minutes of the Tender Committee Meetings and filing of tenders and received bids.
• Developed and maintained the filing system and ensured all documents are filed appropriately in a proper trackable system.
• Responsible for purchase orders issuance of the flight tickets and hotel reservations for the board members and VIP guests.
• Responsible for purchase orders issuance of the office supplies.
• Responsible for printing, typing, photocopying, faxing and distributing requested documents.
• Diplomatic Corps Management assistance including but limited to:
1- Organizing the Deputy Head of Mission agenda.
2- Arranging the Deputy Head of Mission and other diplomats travel plans (flight reservations and hotels bookings).
3- Coordination of the Portuguese official delegation meetings with GCC countries’ local authorities.
• Typing all notes, reports and documents in English and Arabic.
• Translation of official notes and unofficial correspondences.
• Coordination with GCC countries local authorities to obtain for the Portuguese military forces over-flights and landings.
• Daily assistance to the consular/visa section staff (receive visa applicants, explaining the visa requirements and issuing visas).
• Consular work (translation of official documents, birth certificates, driver’s license, etc.).
• Support to the commercial section.
• Substitute of the Ambassador’s secretary.
• Typing all notes, reports and documents in English and Arabic.
• Deputy Accountant.
• School trip planner.
Assigned on temporary contract basis with the following duties:
• Typing all notes, reports and documents in English and Arabic.
• Organizing the Ambassador’s agenda.
• Arranging the Ambassador’s and other diplomats travel plans (flight reservations and hotels bookings).
• Daily assistance to the consular/visa section staff (receive visa applicants, explaining the visa requirements and issuing visas).
• Typing all kinds of correspondence, make and receive phone calls.
• Organizing the Doctor’s agenda.
• Scheduling and arranging patients’ appointments with the doctor and with other services.