HR & Recruitment Officer
Al Forsan International Sports Resort LLC
مجموع سنوات الخبرة :16 years, 4 أشهر
• Overall in charge of Recruitment, Selection & Placement & Manpower Planning;
• In charge of job posting, candidates screening, shortlisting, interviews until hiring;
• In charge of preparing Offer Letters, Employment Contracts, Job Description, Employment Reference Check, etc.;
• On-boarding orientation for newly hired employees, staff accommodation, ticket, welcome email, KPIs, IT request form, visa formalities and all matters related to new joiners;
• Coordinating with 3rd party related to Assessment Test for shortlisted candidates, administering written tests/assessment for Blue Collars candidates;
• In charge of processing security clearances for all shortlisted candidates;
• Coordinating with partnered recruitment agencies for all vacancies to fulfill the manpower across the groups;
• Responsible and supports the Admin. Department for all visa related matters, (new & renewal), visa cancellation, etc.
• Updating company policies, employee hand book and ensuring legal compliance;
• In charge of the health insurance across the whole organization;
• Responsible for leavers for exiting employees related to hand over, clearances and exit formalities;
• First point of contact for HR-related queries from employees and internal/external partners;
• Organizing and maintaining personnel records, managing HR documents and updating internal databases;
• In charge of new data entry in the ESS system for new joiners, leave approvals, uploading documents, etc.
• Supports the monitoring of attendance for all employees, face biometrics registration, extra hours approvals, etc.
• Responsible for all employee relations and grievances, preparing investigation, warning letters, etc.
• In charge of preparing Per Diem for Top Management related to their travels, business trips, etc.
• Assisting the payroll department by providing relevant employee information (e.g. leaves of absence, sick days, short hours, attendance, etc.);
• Responsible for all employee requests such as letters/certificates/NOC, etc. preparing regular reports and presentations on HR metrics.
• Operates as the HR/Admin. Officer in direct support of the Project Director;
• Provides delivery of HR support and general administration duties i.e. leave management, staff requests, visa processing, health and life insurance enrollment etc., liaise with external partners, like insurance vendors, and ensure legal compliance;
• Coordinates with HR Staff at Remaya Headquarters and Supervisor’s administration staff;
• First point of contact for HR-related queries from employees and internal/external partners;
• In charge of processing security clearances, all passes such as GHQ, TIP Permanent Access, Temporary/Permanent Passes, Entry, Equipment & Material-in/Out Passes, etc., supports the PRO in processing the GHQ Passes across the UAE;
• Assisting the PRO for all visa related matters, (new & renewal), visa cancellation, etc.
• Updating company policies and ensuring legal compliance;
• Organizing and maintaining personnel records, managing HR documents and updating internal databases;
• In charge of On-boarding for new joiners and leavers for exiting employees; arrange travel accommodations and process expense claim forms;
• Assisting and preparing the Annual Performance Appraisal and Employee Probation Evaluation for all employees;
• Assisting the payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules);
• Overall in charge of leaves, accommodation, employee letters/certificates/NOC, etc. preparing regular reports and presentations on HR metrics;
• Participate in HR projects (e.g. Employee of the Month, Employee Satisfaction Survey, etc.); Acts as the focal point for our project-based team in each HR initiative to ensure employees’ engagement.
(Reports directly to the Managing Director & Owner)
• In-charge of full HR & Administrative Functions which includes Recruitment/Mobilization, HR Operations, Employee Benefits, Payroll, Generalist & Administrative Duties;
• Over all in charge of Recruitment, Selection & Placement, Offer Letters, Job Description & On-boarding Orientation to newly hired employees;
• In-charge of End-to-End Recruitment Process, Job Advertisement & Posting, Sourcing, Inviting, Interview, Hiring & Selection, Reference Check & all other Recruitment Formalities;
• In Charge of preparing & updating the Employee HR Manual, Policies & Procedures, Company Rules & Regulations;
• In charge of Payroll preparation & processing, leaves, overtime and all other wages related matters;
• In charge of coordinating with the PRO for New Visa application, renewal, cancellation and all other matters related to visa & work permit; Coordinating with selected candidates for completing required documents for visa processing, adherence to pre, during and post-employment checklists to ensure smooth joining formalities;
• Passport Custodian & responsible for handling Confidential Files of the Top Management;
• Responsible for preparing Memos, Correspondence, Warning Letters, Promotions & Termination Letters; Employee Recognition, Employee of the Month Certificates, Salary Certificate, Certificate of Employment, Bank Transfer, NOC for Travel etc., answering queries with regards to employee verification;
• Providing full Administrative Support which is not limited to Finance & Purchasing Functions;
• Over all in charge of Head Office Operations & Maintenance, making sure that the head office is running smoothly as per company standard;
• Over all in charge of filing, personal files of Top Management and for newly joined employees;
• Acts as the Personal/Executive Secretary of the Managing Director & Owner in terms of travel, hotel, visa and other duties assigned from time to time;
• Full responsibility for arranging meeting, appointments, calendars & all other related secretarial support to the Top Management;
• In-charge of Accounts Payable & Receivable;
• Payroll preparation & processing;
• Preparing Monthly Budget/Finance Forecasting;
• Coordinating with the out-source Accountant for all matters related to Accounts, Payments, Receivables, etc.
• Coordinating with Suppliers for Quotations, LPOs, Invoices, Deliveries, etc.
• Undertake any Ad-Hoc duties as required.
(Reports directly to the Fleet Services Manager, Middle East)
• In-charge of full Administrative support for UAE & KSA Office & assisting the Fleet Services Manager in Operations;
• Assisting in Marine Operations of all Vessels to achieve best operational efficiency;
• Responsible in assuring that all on board vessel marine operations administrative matters are consistent to Company’s process flows, procedures & SOPs;
• In-charge of the Company’s Software using NS5 Enterprise ABS Nautical Systems, Fleet Management Software Solutions for Marine & Offshore Operations, for all vessel maintenance requisition, service requisition, work order, quotation, Purchase Order, etc.;
• Providing assistance with the Procurement Department with Vendors, Suppliers, for follow-up quotations, delivery, repairs, etc.;
• Providing Administrative Support which is not limited to HR, Finance & Commercial Functions;
• In-charge for assisting the Crewing Department for Offshore Crews, coordinating with the Company’s Agent for travel & hotel arrangement for mobilization & de-mobilization of crewing staff including visa application, Air/Ferry/Land Tickets, trainings, On-Boarding & all other joining formalities;
• Maintaining good public relations with the Client, Vendors & Port Agents, liaising with internal & external parties to ensure smooth operations;
• Responsible for requesting LOI, KSA Visa Application, ARAMCO Gate Pass & IDs & coordinating with the company’s agent in KSA for all visa & entry formalities;
• Coordinating with the Company’s Agent in UAE for Client’s Visits to all vessels, arranging Gate Passes/Entries and direct contact with each Vessels Captain/Master;
• Assist in arranging surveys and vessels inspections, monitoring the expiry and renewal of all Vessels Trading, Equipment Certificates, etc.;
• Responsible for ensuring Data Entry, timely updating of Vessels daily, monthly reports and databases;
• Responsible for checking & verifying all vessels Daily & Monthly Attendance/Time Sheet, Meals, POBs, Crew On Board, Weather Reports, Utilization Reports, Vessel Management Reports, etc.;
• Responsible for Invoices, verifying & issuance of PO consumables and all other finance/accounts duties;
• In-charge of maintaining the UAE Office and responsible for Office Supplies, filing & maintaining up to date records;
• Acts as the Personal/Executive Secretary of the Fleet Services Manager in terms of his travel, hotel, visa and other duties assigned from time to time;
• Preparing spreadsheet, checklist, monitoring sheet, flow charts, etc. as requested by FS Manager;
• Undertake any Ad-Hoc Admin. Projects/duties as required.
(Reports directly to the HR & Talent Acquisition Manager)
• In-charge of End-to-End Recruitment Process, Job Advertisement & Posting, Sourcing, Inviting, Interview, Hiring & Selection, Offer Letter Preparation, Reference Check, On-Boarding & other Recruitment Formalities;
• Assist the Talent Acquisition Manager for all Job Vacancy for all Positions within the organization according to priority;
• Coordinating with selected candidates for completing required documents for visa processing, adherence to pre, during and post-employment checklists to ensure smooth joining formalities;
• Coordinating with the Admin. & IT Department for the equipment of newly hired employees;
• Responsible for registering newly hired employees for the Biometrics System;
• In Charge of New Application for Medical Insurance for all employees and dependents;
• Preparing files for newly joined employees for new visa application, in coordination with the PRO;
• Handling the maintenance and update HR Master File and employee file of 200+ employees;
• Prepare all types of Letters such as Salary Certificate, Certificate of Employment, Bank Transfer, NOC for Travel etc., answering queries with regards to employee verification;
• Assist the HR Manager for the overall office administration and ensure efficient operation within the organization;
• Assist the HR Manager for terminated/separated employees with their clearance form;
• Filing all HR related documents;
• Other tasks that maybe assigned from time to time.
ADNOC Group of Companies, Largest Drilling Contractor in the Middle East
(Reports directly to the Head of Recruitment)
• Over all In-charge of End-to-End Mobilization Process, On-Boarding, New Arrival Orientation, Hiring & other Recruitment Formalities;
• Responsible for preparing the Management Approval for All recruitment campaigns, sorting CVs, pre-employment requirements, etc. (100 CVs per week);
• Handling All Position for mobilization from Junior to Senior Employees (Rig Manager to Roustabout), estimated number of arrivals 70-100 new employees per week, all nationalities (American, British, French, Polish, Romanian, Hungarian, Nigerian, Kenyan, Ethiopian, Chinese, Indonesian, Indian, Filipino, Jordanian, Mauritanian, etc.);
• Coordinate with the Employee Relations Department for preparing new employment contracts and resumption for duty;
• Responsible for assisting new employees for contract signing, reporting for duty for rig assignments and endorsing with their respective Drilling Team Manager;
• Responsible in handling the HRIS/SAP System, from initial entry until hiring process;
• Preparing & scheduling the mandatory trainings for all new employees such as BOSEIT & H2S, Green Hat Training, Safety Induction, IWCF, etc.
• Preparing Weekly Recruitment Report, highlighting summaries on the total number of employees who joined the rigs, employees under training, employees under process, etc.
• Coordinate with the Medical Department for preparing and scheduling ADNOC full medical test for all new employees, monitoring and receiving medical results and employees for medical re-assessment;
• Responsible in obtaining and scheduling new arrival employees for government mandated HIV/X-Ray Test & Emirates ID Biometrics;
• Preparing files of new employees for Insurance and residence visa application;
• Passport custodian, responsible for receiving and safekeeping of all passport for new employees;
• Preparing & applying mandatory Identification Cards such as Security Pass, ADMA & ZADCO;
• Preparing memo for Food Allowance for new employees, coordinate with the Accounts Dept. for cash collection and releasing of all allowances;
• Preparing all types of reimbursement, cash advance & all other expense claim for new employees;
• In Charge of requesting and booking transportation using MAKTABI for all new employees for Green Hat Training;
• Responsible for requesting and booking new employees for hotel accommodation;
• Responsible for Demobilization of Unfit Employees, preparing ticket/travel request and all other exit formalities;
• Any other tasks that may be assigned from time to time.
Group of Companies based in Abu Dhabi, Manufacturing, Retail & Sales)
(Reports directly to the Group HR Manager)
• Assist the Group HR Manager for reviewing, enhancing & creating Company Policies & Procedures to support all HR activities within the organization as a whole
• Assist the Group HR Manager in preparing the HR Manual Policy, Employee Hand Book, Code of Conduct & Non-Disclosure Agreement for Key Personnel
• Prepare Per Diem Allowance for Department Heads, Managers for Official Trip outside UAE
• Prepare, update & issue Job Description for all positions, ensures that Job Description are available for all types of positions
• Responsible for the Enterprise Resource Planning (ERP)
• Prepare and process HR Action Forms, Salary Increment & Promotions
• In Charge of Employee Grievances & Disputes, prepare and conduct HR Investigation Form, Warning and Termination Letter, Salary Deduction, Disciplinary Action, etc.
• Maintain all HR Forms, prepare New HR Forms, Process Maps & Procedures
• Prepare all types of correspondences, internal/external memo, letter/certification of appreciation, holiday announcement & all other office letters & memos
• Prepare all types of certificates; NOC, Embassy Certificate, Employment Certificate, Letter request for Visa, Work/Experience Certificate, etc.
Recruitment Officer
• Assist the Group HR Manager in identifying & processing the Manpower Requisition Form submitted by Department Heads for current and prospective staffing vacancy & requirements
• In Charge of coordinating with the Recruitment/Manpower Agency in Philippines & India
• Handles Out-source Job Portals, job advertisements in different sourcing methods, On-Line Recruitment, etc.
• Select, Review & Process candidates profile, contact potential applicants for interviews, transfer, re-deployment and placement for all types of personnel
• Prepare Offer Letter, conduct Background Reference Investigation, Congratulatory & Regret Letter
• Organize & maintain a file system, active pool for CVs of new applicants
• Handles Part-Timers for Students during Ramadan Season
• Coordinate with the Public Relations Department for visa processing, Pre-employment requirements, coordinating with selected candidates for collecting related legal documents for visa processing
• Coordinate with Recruitment Agencies for new candidate’s deployment, mobilization, airport pick-up, accommodation, etc.
• On-Boarding & Induction Process for newly hired employees, brief new employees on company policies and procedures, employee welfare & benefits, leave, time attendance, etc. as part of HR Manual Policy.
HR Coordinator
• In Charge for Different Type of Visa Application for Top Management (Chairman, Vice-President, CEO, General Manager, etc.), visas like USA, UK, Canada, Schengen (German, France, Italy, Spain), Asia (China, Singapore, Thailand, Hong Kong, Philippines, India), South Africa, Ethiopia, etc and all other visas needed for their travel
• Responsible for Ticket, Hotel Arrangement within the organization (Top Management and all employees)
• Coordinate with the HR Assistant/Secretary/Admin. Assistant for all concerns relating to HR Administration, PR & Operations
• Leave monitoring; coordinate all types of leave of all employees within the organization (annual leave, emergency leave, short/duty leave, sick leave, etc.)
• Assist the Sr. HR Officer in processing leave settlement, ticket entitlement, final settlement/EOSB, cash salary, cash advances, etc.
• Prepare & announce all employees Annual/Emergency/Short/Duty/Sick Leave especially for Head Office Employees, coordinate Responsibility Hand Over Form, inform reporting for duty, re-joining memos and leave extension approval
• Separation monitoring; coordinate and complete exit clearances such as Exit Interviews, Asset/Responsibility Hand Over Form, Liability Clearance Form, Cancellation, Repatriation, Ticket Arrangement & Separation Announcement
Construction Company based in Sharjah
• In Charge of preparing the HR Manual Policy
• Overall in charge of Recruitment & Selection
• Handles the HR Information System (HRIS)
• Conduct Interview, Testing, prepare Offer Letter and new employee orientation
• Coordinate with the PR Department for new & renewal of labor card, residence visa and cancellation
• Passport Custodian
• Leave monitoring, leave settlement preparation, etc.
• Bank Account opening for new employees
• Assist the HR Manager for reports and all other HR related matters
Well-renowned Fashion Retail Group based in Dubai, brands like Aldo, Nine West, Kenneth Cole, Aeropostale, etc.
• Assist the Group HR Manager in designing, developing and implementation of competency based HR Policies and Processes across the Group in line with the corporate philosophy and with UAE Labor Law
• Completed the Hand Book for HR Manual Policy
• In Charge for the HR Information System (Navision), a total of 3, 000 employees all over UAE
• Well-trained in Recruitment & Selection & On-Boarding for new staff
• Responsible for Employees Welfare & Benefits, Rewards & Recognition
• Responsible for preparing the Group Life Insurance for the whole group
• Passport Custodian, responsible for renewals of Passport, Labor Card & Residence Visa, Labor & Free Zone Visa
• Assist the Group HR Manager for Employee Grievances
• Responsible for all Separation, Resignation, Dismissal/Termination, Non-Renewal, Deportation, Cancellation & Ban
• Coordinate with General Manager, Brand/Operations Manager for their visa processing, expiry & renewals, visas like Schengen, UK, US, etc.
• Coordinate with the PR Department for new visa, expiries, renewals, cancellation, ban, lost labor card, updating labor contract, NOC for driving license & other related matter concerning visas
• Assist the Group HR Manager for employee facing legal case, absconding & death/repatriation
• Over all In Charge of Manpower Selection, Recruitment & Selection, Job Posting, Conducting Interviews, Background Investigation, Preparing Offer Letter, Preparing personal files for newly hired employees
• Coordinate with the recruitment agencies in Nepal, India & Philippines for personnel hiring
• On-Boarding of New Employees
• Handling & Process all types of leave
• Coordinate with the PR Department for documentation for selected candidates for visa processing
• Prepare Salary Certificate, Certificate of Employment, Bank Transfer, etc.
• Passport Custodian
• Dispatch new & renewed labor card
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