Senior Document Controller
Sadara Chemical Company
مجموع سنوات الخبرة :10 years, 9 أشهر
September 2011 to Present /Senior Document Controller for Sadara Chemical Company: Responsible for performing a variety of document control functions for project o& department.
Plan, organize, and implement systems for efficient document processing of all communications, supplier documents, design documents, construction documents & other internal & external documents.
(Good overview of both the work processes of document control and the use of electronic systems used to manage documentation)
Implement document/data management solutions with a primary focus on document control and records management. Administer data/document management applications in a controlled safe manner.
Processing one &more document types through all procedural steps in accordance with well-defined procedures and international standards.
Ensuring that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation & department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities.
Provides assistance to users in capturing and locating electronic information.
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
March 2011 to August 2011/KAFCO/ Document Controller
Processed one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
Ensured that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports. Enters data and produces reports using other standard office automation or department-specific computer applications.
Scans documents for electronic storage.
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
Expedites review, signature approval, and release of supplier and internally produced documents.
Performed some clerical duties such as light typing, filing, answering phones, messenger service, etc.
Performs other duties commensurate with functional level and responsibilities.
October2009 to February 2011/Milano International /Production Coordinator
Meets and greets clients and visitors.
Performs general clerical duties but not limited to: photocopying, faxing, mailing and filing. Arranges appointments/ meetings/ conferences for the department.
Maintains hard copy and electronic filing system.
Coordinates business communication between departments.
Collects and maintains department fixed assets and stationary supplies.
Maintains confidentiality and sensitivity of information in accordance with HR policies and procedures i.e. pay increments, bonus promotion/ demotion, joiners/ leavers, etc.
Contributes in the end to end recruitment process, in terms of sourcing candidates, shortlisting, interviewing, preparing contracts and employment formalities.
Liaises between all employees and HR in order to reduce staff turnover and increase communication, adhering to policies and procedures and Local Labor Law.
Processes monthly payroll, administering day-to-day leave schemes and occasionally undertaking regular salary review.
Understands and uses marketing material production processes.
Prepares execution needs for campaigns and distributes Marketing materials.
Maintains database and Marketing materials and ensures all are up to date.
Assists in Production & Marketing activities as directed.
October 2006 to September 2009/Datamatiacs Information Technology Ltd./Systems Operator/Data Entry
Process customer information, account information, and various other
forms of documents by reviewing data for errors.
Resolving inconsistencies by using standard data entry procedures, and requesting further information for documents that are deemed incomplete.
Receive, check & input information into the company systems from hand written pages, recorded material, or figures contained in
numerous printed files.
May have to decipher sloppy handwriting, messy recordings, or faded
text.
Responsible for accurate data output, accurate reports and retrieve
data from the computer whenever required.
Work as per agreed schedules and timelines.
Worked in ONGC Rigs & Platforms for Installation of CCTV Camera's & explanation of software & procedure to use security solution to the official's.
June 2002 to October 2006/Kirloskar Pneumatic Co.Ltd /Office Administrator
Operated as company's telephone switchboard ensuring accuracy, courtesy and efficiency in dealing with calls and taking messages.
Manage receipt, distribution and dispatch of incoming and outgoing courier documents or packages to and from the company.
Provide administration related support to all departments as required.
Fax, scan and photocopy of documents as required.
Manage walk-in customers and handle their inquiries.
Maintain orderliness of the reception area.
Yours' Sincerely,
V.V. Rajeesh.
Welinkar College: Materials Management Course, Year of passing: 2008-09
NKT College: Graduate in Commerce, Year of Passing: 2003 NKT College: Higher Secondary Examination, Year of Passing: 2000