Rajesh Joshi

• Provided high-level support to senior management by managing
schedules, meetings, and correspondence related to project
operations.
• Drafted and maintained confidential documents, contracts, and
project-related presentations.
• Coordinated with internal departments for approvals, budgetary
allocations, and procurement processes.
3. Stakeholder Communication

• Work directly with the CEO to support all aspects of daily work routine.
• Maintain the CEOs calendar, including scheduling meetings,
appointments, speaking engagements, and travel (may include
domestic and international) arrangements.
• Serve as a liaison between the CEO, staff, and other stakeholders. This
includes receiving and screening the CEOs phone calls and visitors,
answering a variety of questions with tact and diplomacy, taking
messages, and directing calls appropriately for resolution.
• Coordinate work with other departments as needed; play a key role in
the coordination of staff efforts both within and outside the department.
• Responsible for coordination, monitoring, and communication of
projects and ensuring deadlines are met.
• Responsible for prioritising of matters of attention for the CEO; redirect
matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring
appropriate follow-up.
• Conduct research on various topics and prepare presentations or
reports as assigned.
• Handle printing, faxing, mail/overnight packages, copying, filing, and
email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for
the CEOs signature.
• Schedule departmental meetings; assist in the preparation and
distribution of meeting agendas and materials.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussions; prepare the initial draft
of minutes and summaries.
• Other additional and/or alternative duties as assigned from time to
time, including supporting other departments or Executives as needed

Key Result Areas:
• Manage and prioritize Managing Directors schedule to ensure that his time is focused on critical strategic issues.
• Conducting research, creating and handling presentations, complex reports, confidential correspondence, and files.
• Enhancing Communication between different departments and executive teams fostering a sense of teamwork and
collaboration.
• Ensured follow-through of all discussed items in the meetings with updates being incorporated into reports.
• Fostered operational efficiency and compliance with company policies through effective coordination of office
activities.
• Coordinating entire gamut of functions for Managing Director and managing all areas of his personal & confidential
matters including official correspondence, appointments, travel arrangements, calendar management, and FOREX
management
• Tracking all official correspondence, scheduling & managing appointments, keeping track of commitments, discuss
upcoming engagements, invitations & other requests.
• Facilitating travel arrangements, accommodation, hotel bookings, ticket bookings, guest pick-up, visas
• Arranging events like VIP visits, foreign & senior delegation visits, receptions, offsite meetings, and so on

Selected Achievements:
• Supervised all the international events consisting of promotional, social, and business aspects involving MTDC
participation
• Played a key role in:
o Planning and execution of the flagship events as well as the growing number of projects that MTDC is
developing
o Management Planning and execution of events, incorporating project management, operational planning,
logistics, and interfacing with the internal team, external suppliers, and media
• Steered events from scratch to completion including sourcing & management of event agencies, venues, caterers,
accurately forecast needs, and manage event budgets
• Sustained coordination, provided protocol to visiting VVIP’s and public relations between the state, center, and
international