Office Administrative Manager
Edutech Middle East
مجموع سنوات الخبرة :30 years, 2 أشهر
HR Activities
•Handling employee files and records; Collecting required documents and forms
•Assist in employee induction program
•Assist in the recruitment and hiring process: arrange for recruitment events and fairs, filling CV’s, scheduling appointments & interviews.
•Administrate all employees in adherence with the policies and procedures and prepare reports.
Operations-Business & Logistics
•Review tender contract, and update checklist template in the system.
•Co-ordinate feedback session with Estimator and Commercial Manager regarding key legal contract ramifications & issues concerning company.
•As necessary prepare correspondence requesting Client to provide amendments to the original contract.
•Prepare contracts, for suppliers and subcontractors, highlighting relevant issues specific to the job.
•Indentify tenders which are aligned with our solutions and provide support and assistance to the sales team.
•Vender registration with the Government and Private bodies.
•Ensure that our products are supplied on time and co ordinate with the project delivery team for successful installation and training.
•Vendor Management and Branch accounts and Operations.
•Liaising with Banks for Collections, deposits and Bank Guarantees.
•Clients Handling : MoE, MOH, KOC, KNPC, KPC, PAAET, Kuwait University, GUST, Chevron, AUM and ACK
•Prospect new clients who provide support to US Army in Kuwait, Iraq and Afghanistan.
•Preparation of RFQ and execute responsibilities of a company director according to lawful and ethical standards. Plan, develop & implement marketing activities
•Scheduling appointments with carriers and clients and effective supply chain management.
•Participating in Large volume bids closely work with Sub contractors.
•Import / export monitoring, planning and development and Launch and implementation new business / services.
•Plan and manage internal communications and awareness of corporate direction, mission aims and activities.
Responsibilities handled in the following Military Bases (Worked with Roger Mill, Graham, Simon & Frazier)
(Kandahar, Bastion, Tombstone, Gereshk, Lashkargarh, Kabul, and Britannia Lines.)
•Preparing Monthly Time Sheets and assure to sign with the Prime Contractor.
•Arranging daily activities with all departments especially Procurement & Constructions teams in company with spirit of team work, filing system.
•Preparing monthly Salary Advance reports and distributing the money in various camps.
•Paying LRW Salaries & arranging food items from the Local vendors and supply to the Camps in Bastion & Gereshk.
•Preparing Leave roosters & arranging Travel bookings for the TCN1 & TCN’s.
•Manage LRW Badges renewals, Local vendor payments for Vehicles-Rents, Food-Supplies, etc
•Comparative Statement and Negotiate with Suppliers
•Expedite of purchase order and rendering of services to ensure on the time delivery
•Manage relationships with suppliers to ensure the availability of goods and services to the required quality, price and delivery.
•Supply materials as per the Service Order within the targeted time.
•Comparative Statement and Negotiate with Suppliers
•Floating of Service Request Order (SRO’s) / Price Enquires.
•Material issued to end-user on Material Issue Voucher (MIV)
Ground Handling Agreements
•Carries out various administrative duties in according with Engineering Contracts related to Ground Handling Agreement as assigned by the Superintendent.
•Prepare Ground handling Agreement as per the customer request and do all procedures for the final Signatures.
•Follow-up with Legal Department & Engineering Accounts section in the Engineering Department
•Prepare the charge notes in accordance with operators by entering services provided above and over the services in the contract.
•Monitor list of number of flights Landings, Ground equipment used, cleaning and other services to be used at the end of the year for Revenue Budget of each airlines and closely work with Finance members.
•Review Invoices received from other operators for services provided to KAC fleet at outstation by referring to technical log sheets.
•Maintains and updates all contract documentation’s records and reports in an appropriate data bank using suitable computer software system available.
Technical Handling Charge Notes
•Control and monitor that the Charge note has been raised as per DGCA Movement.
•Raising charge notes, entering in the system and collecting Cash and deposit in the Bank for Non-Contractual Airlines. Maintenance Contracts & Equipment Purchase and General Services Contracts
•Review and evaluates the specifications of required Aircraft, Engine,
•Prepares comparison sheets to be used in selecting the successful bidder.
•Maintains and updates all files and records related to contracted agreements, correspondence and various reports.
•Collects data pertaining to actual cost of the Contract.
•Prepare comparison sheet of actual and contractual cost.
•Prepares reports; monitors project budget, processes and codes invoices, Prepare invoices for unleaded, diesel, works closely with the Finance Department on budget issues, establishes open accounts for purchases with vendors, collect timecards.
•Purchases office supplies and equipment for assigned department, prepares purchase orders.
•Responsible for the general administrative duties of operating the office and coordination of project activities as assigned duties and responsibilities.
•Provide secretarial and administrative support for the project including all communications.
•Meeting scheduling and coordination and maintenance of calendars, files and records of the operation. Prepare, review, research and coordinate reports Coordinate research and information gathering activities as assigned to include communications, scheduling, building and maintaining data bases, and managing project resources including interns, space, curriculum materials, supplies
•Assists with management of institutional vendors such as: Office supplies teleconference.
•Maintains vendor contact information and assists in bidding out purchases to vendors maintains PO numerical files and processes invoices.
•Contacts suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering
•Purchases goods and services within established limits as provided by the Division of Purchases and sources of supply for regular and emergency purchases
•Maintains procurement records such as items or services purchased costs, delivery product quality or performance and inventories.