Commercial Manager
REDSEA GLOBAL
Total years of experience :18 years, 1 Months
All Commercial Engineering Works.
o SUMMARY:
Performs all tasks involved in the formation and award of contracts.
Communicates with bidders and personnel within Project Team to
establish a clear definition of requirements and to assure performance to
the stated project requirements. Assists and conducts meetings as
needed to perform the work.
o JOB RESPONSIBILITIES:-
▪ Supervision Received
Reports to and receives supervision and guidance from the Contracts
Formation Lead or Procurement or Contracts Manager
▪ Contracts
Maintains working relationships with Contract personnel and project
discipline personnel to perform assigned duties.
▪ Essential Job Duties:
o Develops and issue contracts and services agreements as
assigned by performing the following:
▪ Prepares bidders’ lists (as required)
▪ Pre-qualifies bidders (as required)
▪ Forms bid request packages
▪ Issues bid request packages in the e-RFP system
▪ Coordinates bidders’ questions and answers to those
questions
▪ Post bid receipt, supports bid evaluation (commercial &
technical)
▪ Prepares Bid Summary and conveys to the Bids
Committee
▪ Recommends and secures approvals by established
procedures
▪ Prepares contract documents for execution
▪ Inputs status into various reporting documents.
o Prepares complete understanding and agreement between the
contractor and Subcontractors on all contractual matters. After
reviewing and organizing assigned Contracts sponsored
meetings, such as bid clarification and pre-award meetings, to
ensure the plan and agenda with the supervisor, conducts the
meeting and prepare and issue meeting notes delineating
important statements, required actions, and schedules.
o Assists project team when instructed in addressing
administrative problems on financial commitments, engineered
technical specifications, or various commercial conditions.
• Ensure that the requirements of the contract documents are implemented and maintained throughout the contract period.
• Assist in reviewing contractual notices of claims and providing contractual advice to Engineering in their administration of the Construction Contract.
• Interact with the Client representatives, the Project Management Consultant, and relevant Contractors in respect of all contractual matters.
• Talking the lead in drafting commercial terms for design engineering and/or construction services for approval by the Project Director and the Client.
• Review all contract documents to ensure congruity and to minimize patent and latent ambiguities
• Assist with administration of ongoing Contracts, including monitoring Contractor and commission compliance with the Contract Documents.
• Prepare correspondence and maintain records necessary to ensure the effective administration of all Contractual matters.
• Facilitate the preparation of Contract change and prepare the relevant variation orders
• Facilitate the contract close-out procedures to ensure that all terms and conditions of contracts have been complied with before final payment to the Contractor.
• Ensure that all contractual procedures are implemented and maintained
• Assist in all contractual matters.
• Assist in the review of Contractor’s claims according to the provisions of the Conditions of Contract and ensure the Client’s interests are protected.
• Ensure all warranties, bonds, insurances guarantees, etc., are in place and maintained and updated in accordance with the Contract and in compliance with the Clients requirements.
• Assist the Estimation and Project Control teams in respect of contractual implications of change orders.
• Assist in the preparation of Monthly Progress Reports.
• Responsible for the preparation and maintenance of the Engineer’s Instructions Variation Orders and Claim Logs.
1) Lead QS, billing, contracts team and oversee Procurement and Contract Management throughout the project cycle
2) Establish and document the process for procurement management covering evaluation and pre-qualification, tendering, negotiation and selection of contractors/ vendors/ OEMs for various packages
3) Prepare the contract documents covering general conditions, special conditions, particular conditions, bill of quantities, drawings, specifications, insurance and statutory compliances for various packages as appropriate
4) Lead and manage tendering process, negotiations, selection of contracts and execution of contract agreements/ work orders between the client and the contractors/ vendors
5) Identify and review variances, deviations in quantities and specifications, change requests, validate and incorporate necessary amendments
6) Under time bound review of invoices, claims submitted by the contractors, undertake verification, certification and approval of the invoices and coordinate with the client for issuance of payment
7) Review and assess the validity and justifiability of the extension of time requests put forth by the contractors and recommend for issuance of extension time in consultation with project core team and site team and the client
8) Upon completion of works, review the technical and commercial documentation as well physical completion of works and in consultation with the client, project team issue the completion certificates
9) Develop high level baseline to detailed baseline
10) schedule during the preconstruction stage, monitoring and tracking the same during the execution stage to completion stage
11) Develop high level baseline to detailed baseline budget during the preconstruction stage, monitoring and tracking the same during the execution stage to completion stage.
1. Client Payment
2. Certificate/Application.
3. Client Variations
4. Subcontractor Certificates
5. Subcontractor Variations Auditing
6. Procurement Engineering Works.
7. Management Reporting Works.
8. Prolongation Claim (EOT Claim)
9. Contracts Administration Works.
10. Subcontract Administration.
A.Civil Engineer doing all Contracts and Procurement Engineer works.
B.Subcontractors /Suppliers Finalizations by having the following Procedure,
1.Studying the Detail Contracts Agreements, Specification & Contracts Drawings.
2. Checking the List of Approved Vendor list (Both Suppliers & Sub Contractors) in the
Contracts Agreement.
3. Preparing the List of materials Items which has be mobilize while starting Site.
4. Arranging the Subcontractors for all the scope of works.
5. Floating the Enquiry for all the Civil Engineering Items i.e. starting from Earth work
Excavation to Painting Level).
6. Following for the Quotation and Negotiating the Prices for the all the Civil Engineering Items
as much as possible.
7. Reviewing the Details of Quotation before preparing the Comparison Statement.
8. Preparing the Detail Comparison statement both commercially and technically and also
comparing with our BOQ Prices
9. Getting the Prequalification & Materials Submittals from the Approved (Who ever Lowest and
matching with Our Project Specification) Sub Contractors /Suppliers.
10. Reviewing the Prequalification and Materials Submittals for the All the Materials before
submitting to the Site Project Manager.
11. Submitting the Pre-qualification/Materials Submittals to the Project Manager for Approvals.
12. Following for the Approval Status for the All Materials to the Site Project Manager.
13. Arranging the Samples from the Subcontractors based upon the consultant Requirements.
14. Checking the Shop drawing which is receiving the Subcontractors and Suppliers (Not
Much).
15.Preparing the LOI/LOA/WO & Sub Contractor Agreements to the Approved Subcontractors /Suppliers from the Consultants.
16. Maintaining the Proper Documentation work as per the IMS Format.
17. Preparing the Fortnight/Monthly procurement Report including pending Items of Civil has to follow.
1. Studying the Detail BOQ.
2. Preparing the Mile stone events as per the Planned Schedule.
3. Preparing the Weekly Schedule for the Staffs and Issuing/Checking with the Staffs
4. Preparing Comparison statement between Tender Drawings and the Approved Construction.
5. Arranging the Construction Materials as per the project requirements
6. Preparing the Budget for the Variation Items (If or apartment from BOQ Items).
7. Making the Quantities for All the Items (Except Reinforcement Steel-Required Training)
8. Preparing the Detail Zero Cost reports.
9. Joint Measurement will be taken with Sub Contractors and the Suppliers to certify their invoices.
10. Visiting the site at every week end to discuss about the Project schedules and the materials requirements.
11. Preparation of Sub Contractors and the Suppliers invoice using the ERP Software.
12. Preparing the Reconciliation Statement for the Bulk materials including the Costing for the Wastage of Materials.
13. Preparing the Sub Contractors reconciliation Statements (Comparison sheet between Client Bill Quantity and the Sub Contractors Billed Quantity-As on Dated).
14. Preparing the Overheads statements and doing the Cost Control as per the Zero Cost Report.
15. Preparing of Job Cost report (JCR) (As Quantity Wise and job Cost Ledgers (JCL) (As per the Purchase Order).
16. Preparation of Client Bill and Coordinating with the Consultant and Client to get the Certification.
17. Preparation of Management Information System (MIS) Reports.
18. Preparing the ISO Reports.
19. Checking the Materials Stock Independently for all the Materials at site.
20. Maintaining the proper Documentation.
Civil Engineering doing Senior Quantity Surveyor, Procurement Engineering etc.