Sr. Document Controller
M/s. GULF TUNNELING COMPANY W.L.L.
مجموع سنوات الخبرة :18 years, 3 أشهر
Preparation of Letters, internal memos, and emails.
Updates of related logs/Document Controlling/arrangement to preparation of submittals, data retrieval (Prequalification, material submittals, method statements, shop drawings, RFIs, NCRs, site administration such as Staff leaves & other activities through (DOTs HR portal), receive documents, stamping, and arrangement for distribution)
Preparation of subcontractor’s Payment Certificates, subcon agreement, daily progress report, protocol, tunneling work plan and monthly plan reports, environmental data sheet, arrangement of vehicles for FAHES, insurance, and renewal process.
Preparation of Quotations, LPOs and invoices.
Meeting arrangements and Prepare Minutes of Meetings.
Keep track of Petty Cash. Also, additionally worked in roles of Admin Officer/PRO, contracts Officer.
Follow Ups.
Achievements:
Made as systematic, formula based excel reports with automatic results.
Preparation of Letters, internal memos, and emails.
Updates of related logs/Document Controlling/arrangement to preparation of submittals, data retrieval (Prequalification, material submittals, method statements, shop drawings, RFIs, NCRs, site administration such as Staff leaves & other activities through (DOTs HR portal), receive documents, stamping, and arrangement for distribution)
Preparation of subcontractor’s Payment Certificates, subcon agreement, daily progress report, protocol, tunneling work plan and monthly plan reports, environmental data sheet, arrangement of vehicles for FAHES, insurance, and renewal process.
Preparation of Quotations, LPOs and invoices.
Meeting arrangements and Prepare Minutes of Meetings.
Keep track of Petty Cash. Also, additionally worked in roles of Admin Officer/PRO, contracts Officer.
Follow Ups.
Achievements: Designed forms and made as systematic documenting, kept excel formulas for easy work.
(Al Seal Contracting & Trading, Doha - for Al Nassem & Al Kharaej Tower, Lusail.
Preparation of correspondence (letters), memos, emails, update of logs, and Process of Payment Certificates.
Document Controlling (Prequalification, Material Submittals, Method of Statements, Shop drawings, Inspection reports, noncompliance reports, site observation reports, subcon follow ups for performance bond, site administration such as leaves, attendance, receive documents, stamping, and distributing)
Scrutiny of Monthly Invoices of Supplier & Sub-contracts bills and forwarding it to Accounts and Follow Ups
Minutes of Meetings & Travel arrangements.
Achievements:
Kept excel formulas for logs to show pending documents from the consultant further to follow up.
Prepare Letters for collection of tender circulars, tender bonds, accompanying letters, and acknowledgements.
Preparation of prequalification documents, technical submittals and correspondence (both external & internal).
Schedule of appointments, organize meetings, maintain appointment diary either electronically or manually.
Prepare RFIs and RFQ’s to subcontractors and suppliers and follow-up.
Prepare IOMs for collection of data from departments for tender data.
Prepare submittals for technical and commercial bids.
Upload data in FTP (File Zilla) server.
Documents with proven abilities in File Management.
Achievements: Unable to upload tendering files due to lengthy file name, used file renamer and named subfiles as alphabetical or numerical order then uploaded to FTP.
Upload soft copy of drawings/transmittals to Critix Share file Server & CEM Server and Assistant to Project Director.
Monitor of all Document Transmittals and Documents.
Preparation of Document Transmittals and submittals (DTS, DTAs, SD transmittals, material submittals, NCRs etc.,
Submit Weekly Transmittal for Client & Consultant Approval.
Letters, Internal memos, and email correspondence.
Prepare daily status reports.
Prepare statistical reports for (P&M) and other formats in excel.
Other P&M reports and tasks.
Achievements: Attachment downloader app used to download all attachments from outlook at a time.
Executive Secretary from 15th August 2011 to 15th April
2014.
Worked as Senior Medical Transcriptionist for BPOs from 2006 to 2011, India, Hyderabad.
SOCIOLOGY POLITICAL SCIENCE PUBLIC ADMINISTRATION
MS OFFICE
TYPE WRITING LOWER & HIGHER ENGLISH
DAIRYING
ELECTRICIAN
SSC
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