HR Manager
Alignments Holding co.
Total years of experience :11 years, 9 Months
• Develop and ensure the implementation of the HR Department policies and procedures in order to achieve the companys objectives.
• Provide guidance and support to management on HR-related matters.
• Resolve any employee-related issues or conflicts.
• Maintain HR files and records in accordance with company procedures and confidentiality standards.
• Preparing time sheets, payroll reports, monthly salaries, deductions, and overtime calculation.
• Preparing employee benefits, compensations, indemnities, and annual leave calculation.
• Responsible for employee relations task (i.e hiring, onboarding, resignations, warnings, leaves, terminations, circulars, and employee certificates).
• Liaise with all departments to effectively respond to any internal queries in order to ensure smooth processing of all HR transactions, and to provide value added contribution to the overall efficiency and effectiveness of the company.
• Facilitate and support all administration task i.e work permits, residency, renewal, transfer, and cancellation duties.
• Keep tracking, and renewing company-related licenses.
• Manage the personnel administration process with respect to the following activities: (Personnel Files, Resignation, Termination, Disciplinary Action, Time & Attendance, End of service benefits (EOSB), Leaves, Overtime, Relocation (transfer), other employee administrative issues).
• Manage and monitor the attendance system to ensure compliance with companys working hours policy.
• Manage the recruitment activities including sourcing, screening, interviewing, testing, selection, job offers, employment contracts, new employee orientation and probationary period.
• Interview job applicants, review applications/ CVs, evaluate applicant skills and make recommendations based on the applicant qualifications.
• Responsible for making any transaction related to PIFSS.
• Sending the performance appraisal form to the Managers of each department in order to evaluate the employees.
1. Provides administrative support in respect to all personnel matters, facilitating the requests of the employees, and addresses employee concerns as per policy. 2. Handling staff visa (renewal, transfer or new one) by using the online governmental systems such as: Ashal or MOI, or by sending the mandoub to the Ministry to submit the transaction manually in some cases. 3. Dealing with different kind of online governmental systems such as (MOCI, , CUSTOMS, PAI, KFF) to renew/issue different kinds of companys licenses. 4. Provides a high level of administrative and clerical support to the unit, department or function. 5. Undertakes the PIFSS services such as; registering or canceling or updating the information of the company, Kuwaiti staff or GCC staff at PIFSS. 6. Collect and prepare background documents for various tasks, and keep the company and staffs files up to date. 7. Guiding/leading the mandoubs to achieve their tasks on time. 8. Prepares all correspondence letters and internal memos according to the procedures of the personnel division.
• Provides administrative support in respect to all personnel matters, facilitating the requests of the employees, and addresses employee concerns as per policy.
• Involved in recruitment by preparing job descriptions, posting ads, and managing the hiring process.
• Assists in preparation and processes personnel actions as new hiring, transfers, promotions, resignations, demotions as per the established policies and notifying the whole HR team, relevant department, and staff, updating the system, contracts, job description, and filing of documents in the employee file.
• Prepares and coordinates with government relation representatives for all matters related to residencies, official documents, visas, licenses, etc., using a tracking sheet.
• Assists in the performance appraisal process, probationary, or as and when needed in compliance with the policies.
• Assists in monitoring and reviewing personnel policies and administrative procedures.
• Maintains attendance records for all staff. Verifies daily attendance, punctuality, pay adjustments, and calculates deductions, such as late coming, absenteeism, etc.
• Keeps track of leave time such as sick leaves, short leaves, and time-back, and complies with the company-related policies. Prepares monthly routine summaries to issue accurate payroll adjustments and ensures the smooth process of pay distribution.
• Prepares all correspondence letters and internal memos according to the procedures of the personnel division.
• Ensures all new employees files prepared by Filing Clerk are complete on monthly basis by maintaining a tracking sheet.
1- Administrative support to the admin Manager. 2- Playing an assistant role in procurement, and purchasing (stationery, Furniture, etc ) for the bank departments when required. 3- Managing the process of transferring, and renewing the residency of the employees, and the needed documents related. 4- Follow-up of various ministries registrations. 5- Monitoring the time attendance staff and feedback to admin manager. 6- Dealing with a wide range of human resource issues (new appointment -sick leave - leave permit - etc). 7- Keeping & controlling the archiving files and documents system. 8- Managing activities relating to all Company employee travel, visas, and residencies. 9- Ordering/controlling Stationery & Prints based requests. 10- Controlling advertising and media for the company. 11- Ordering office furniture through the proposed budget. 12- Organizing office maintenance and repair work. 13- Manage and distribute tasks for the admin Representative.