رنا الخماسي

• Policy & Governance: Developed and implemented the organization-wide Procurement Policy and
Procedures, ensuring full compliance across all business units.
• Vendor Management: Launched and maintained the centralized Vendor Portal, streamlining vendor
onboarding with structured data storage and automated approval workflows.
• Vendor Qualification: Lead the vendor onboarding process, evaluating and approving suppliers based
on predefined compliance and performance criteria.
• Performance Monitoring: Conduct annual vendor reviews to validate relevance, update records, and
support continuous vendor base optimization.
• Digital Transformation & AI: Established a digital Procurement Portal for submitting and managing
RFx requests and SSJs, enhancing transparency and process efficiency.
• Tender Management: Oversee end-to-end tendering processes, ensuring timely issuance and response
collection to meet project deadlines.
• Vendor Rationalization: Executed vendor consolidation and deactivation initiatives to reduce
redundancy and improve procurement efficiency.
• Contract Optimization: Developed standardized rate cards within vendor agreements to streamline
frequent purchases and enhance cost control.
• Compliance & Controls: Review and approve procurement-related invoices and memos to ensure
adherence to established procurement protocols in the P2P process. Public

As a Procurement Specialist my current overall responsibility is to manage and maintain relationships
between ADCB Group and vendors/partners, creating standards for the vendors, and finding the best
available vendors to generate best value for money that support the wider Banks business plan.
Vendor Management

• Renewing, transferring and creating lease agreements holding both commercial premises and
residential flats
• Verifying documents required for renewal and transfers
• Receiving rental payments (in cash and cheque) and prepare receipts
• Managing cheques (receiving, delaying and replacing cheques by cash or by another cheque…)
• Creating new client data and other property management data for current customers into computer
database
• Registering tenancy contracts to Abu Dhabi Municipality through their Tawtheeq system
• Ensure accuracy when finalizing the transactions
• Provide training for new staff and current ones if any help is required
• Build and maintain a positive and high quality clients relationships
• Adjust rental amounts on the system for the new taken over buildings and ensure the documents
are scanned on the system
• Communicating with Supervisors, Peers, and Managers by telephone, in written form, e-mail, or in
person
• Managing tenants requests (by preparing approval form and raising it to the concerned managers
for approving/rejecting it)
• Issuing Quotations addressed to different parties; Government, Semi-Government and Private
companies, describing the status of a specific contract (starting/expiry dates, rental value, late
renewal fees…) upon tenant requests
• Issuing NOC and other formal letters addressed to Abu Dhabi Distribution Company (ADDC)
requesting to issue clearances for tenants who want to vacate
• Issuing warning letters to the tenant who is doing illegal actions or abusing the unit, after receiving
the inspection report
• Preparing settlements approvals requested by the managers to solve pending cases