HR Director and Procurement Manager
Jinan University
مجموع سنوات الخبرة :2 years, 9 أشهر
1. Preparing the transportation sheets for administrative employees and instructors.
2. Preparing salary reports for administrative employees and instructors.
3. Calculating the working hours per day given by the fingerprint machine for the administrative employees and the full time and part time instructors.
4. Receiving, sorting and archiving cvs for all departments,
5. Making job interviews.
6. Following up on special cases with the university lawyer and the legal adviser.
7. Following up on work permits for non-Lebanese employees.
8. .Following up on documents needed to complete the files for new professors and employees.
9. Following up on the new instructor in the other university branch in Lebanon.
10. Prepare contracts for more than 190 contractor professors each semester.
11. Making job, experience and courses certificates for all employees and instructors.
12. Organizing trackers for the vacations, annual leaves and the sick leave for the employees and instructors.
13. Preparing tables with the instructor’s name for each faculty every semester.
14. Preparing the list of employees for the Ministry of Labor.
15. Giving verbal notices, notices, and warnings.
16. Conducting performance evaluations for the employees.
17. Finding solutions for the employees’ conflicts and issues.
18. Responsible for the security and drivers, maintaining their shifts and vacations.
Procurement responsibilities:
1. Making sure that the items requested from procurement are actually needed.
2. Preparing RFQs.
3. Executing deals with vendors.
4. Preparing evaluation table to choose the best price vendor.
5. Signing check requests.
6. Organizing procurement tracker.
7. Following up on purchase orders with the procurement officer.
8. Receiving items and signing the invoices.
9. Following up on maintenance at the dorms and the new items needed to be purchased.
10. Following up with the electrical technician for the electrical issues in the university and dorms.
11. Follow-up with all the maintenance work in the university and the dorm.
Added duties as IELTS Exams manager in the University:
12. Registration of Candidates for the IELTS Exams.
13. Follow-up with the financial work with the IELTS Partners.
14. Preparing the venue for the Exam.
15. Making sure all the requirements needed for the Exams are set where needed.